Receptionist

Trudeau Center; Warwick (RI); On-site; USD 28,000 - 30,000; Full time

Job summary

The J. Arthur Trudeau Memorial Center in Warwick, RI seeks a friendly Receptionist to greet visitors, answer calls, and manage mail and scheduling.

Based at the Administrative Office, you will support executive assistants, coordinate meetings, and help maintain safety and office operations. Candidates should have a High School diploma with 0-2 years of experience, excellent communication skills, and proficiency in Microsoft Office.

Qualifications

• High School diploma or 0-2 years of experience in a similar role.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite.

Responsibilities

• Greet and register visitors when they arrive at the building.
• Manage and maintain accurate visitor logs; coordinate arrivals/departures.
• Answer and coordinate calls to appropriate team member or program; manage mailings.

Skills

Customer service

Communication

Administrative support

Education

High School diploma

Tools

Microsoft Office

Job description

Description

RECEPTIONIST

About Us

Founded in 1964 by J. Arthur Trudeau and his wife Evelyn, the programs and supports made available throughout the years were predicated on his belief that individuals with disabilities should enjoy a full range of activities and life experiences.

For over 60 years, The J. Arthur Trudeau Memorial Center has served as the area’s leading provider of services for children and adults with intellectual and developmental disabilities. Trudeau is one of the few human service organizations serving individuals at all life stages of people throughout Rhode Island and surrounding areas in Massachusetts and Connecticut.

Our employees are committed to assisting individuals and family members to create paths that build self-esteem, self-determination, and the pursuit and enjoyment of life activities.

Our Mission

The Trudeau Center provides high quality, comprehensive person-centered services for the people we support and their families. We encourage all people to achieve their full potential and to live their dreams. Through inclusive, evidence-based practices we ensure compassion, dignity, and respect with the assistance of caring and dedicated staff members.

The Role

The Receptionist performs various task related duties, which may include greeting and directing visitors, answering incoming calls, distributing mail, and scheduling meetings and interviews. The receptionist serves as the first point of contact within our Administrative Office and reports to the Executive Assistant.

Key Responsibilities and Essential Duties

Visitor Support

• Greet and register visitors when they arrive at the building
• Manage and maintain accurate visitor logs
• Coordinate and communicate arrivals/departures

Office Duties

• Answer and coordinate calls to appropriate team member or program
• Collect and distribute interoffice communications/mailings
• Maintain safety protocols for building entry, departure, and fire evacuations
• Manage conference room availability, set up, and arrangements for business meetings
• Order office supplies and ensure items are well stocked
• Send and track all shipments/deliveries and maintain postage equipment

Executive Assistant Support

• Assist with administrative meeting schedules
• Assist with management of databases for fundraising and contracts
• Perform clerical duties: photocopying, data entry, planning, etc.
• Other duties as assigned

Experience and Expertise

• High School diploma or 0-2 years of experience in a similar role
• Ability to sufficiently pass Agency-required background check
• Excellent verbal and written communication skills

Competency Requirements

• Demonstrated experience with managing confidential material or information
• Knowledge and understanding of IDD work and industry, is preferred
• Proficient in Microsoft Office Suite

Work Location and Conditions

This position is located at: Administrative Office - 3445 Post Rd, Warwick, RI 02885

The standard work hours for this position are M-F, 8:00AM - 4:30PM

Except in unique circumstances, employees complete work in person at their designated job site. Office settings may include direct interaction with students, participants, and team members. Daily use of computers, phones, and office technology may be required. Work may extend into public school and/or community settings, requiring travel between locations.

Compensation and Benefits

• Base Wage: $21.00 per hour
• Bargaining Unit: NO
• FLSA: Non-exempt
• Benefit Eligibility: Eligible
• Pay Schedule: Bi-weekly