Receptionist

West PACE; San Marcos (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Comprehensive benefits

11 holidays

PTO 13 days + 5 sick days

5% 403(b) employer match

Education allowance & growth

No on-call time

Job summary

Gary and Mary West PACE is seeking an organized Administrative Assistant to support a fast-paced office environment and help deliver compassionate, quality services to our participants.

Join a mission-driven team with generous benefits, 11 holidays, PTO, a 5% 403(b) match, and opportunities for professional growth. High School Diploma or GED and at least 1 year of administrative experience required; bilingual English/Spanish preferred.

Qualifications

• High School Diploma or GED.
• At least 1 year of administrative support experience in a fast-paced office.
• Experience handling a multi-line phone system is preferred.
• Bilingual English/Spanish is a plus.

Responsibilities

• Greets participants, guests, vendors, and staff in a courteous, professional manner.
• Answers inbound calls and routes them promptly and efficiently.
• Routes incoming/outgoing mail and coordinates vendor deliveries.
• Provides general administrative support as assigned.
• Keeps office supplies stocked and organized.
• Manages meeting room calendars and assists with event planning.

Skills

Multi-line phone system

Customer service

Verbal and written communication

MS Office

Detail oriented

Organizational skills

Bilingual English/Spanish (preferred)

Education

High School Diploma or GED

Tools

MS Office

Job description

Monday through Friday - 8:00AM to 4:30PM

Join the Team Voted Best Place to Work in North County!

Why Work for Gary and Mary West PACE?

Because you're looking for more than just a job - you want work/life balance and the opportunity to make a meaningful impact in the lives of North County seniors and their families.

At Gary and Mary West PACE, we support your personal and professional well-being with:

• Generous pay and a comprehensive benefits package focused on your health and wellness.
• 11 paid holidays, 13 days of PTO, and 5 days of sick time.
• A 5% employer match to our 403(b) retirement plan.
• No on-call time - because your time matters.

We invest in our team with an annual education allowance and a commitment to professional growth, helping you expand your skills and advance your career.

You'll thrive in a supportive, mission-driven culture where collaboration feels like family. As part of our multi-disciplinary team, your voice is heard, and your work is truly valued.

Join us and do your best work-because here, your contribution matters.

About PACE

Philanthropists Gary and Mary West founded West Health with the mission of enabling seniors to successfully age in place with access to high-quality, affordable health and support services that preserve and protect their dignity, quality of life, and independence. The Gary and Mary West PACE (Program of All-inclusive Care for the Elderly), affiliated with West Health (www.westhealth.org), is a non-profit that delivers medical, social, and behavioral services to the frail elderly to the North County of San Diego. This PACE center is entrepreneurial in nature and focuses on innovations and bringing new processes to the traditional PACE environment.

We're looking for passionate healthcare providers who want to be part of a team dedicated to enable seniors to live in their communities as independently as possible by providing compassionate, comprehensive health and supportive care.

One Team One Mission

Position Summary:

The successful candidate will possess a positive attitude, excellent communication and customer skills to support a fast-paced office environment.

Essential Functions:

• Greets participants, guests, vendors, and staff with a courteous and professional demeanor.
• Answers inbound phone calls and route the calls promptly and efficiently.
• Routes incoming/outgoing mail.
• Coordinates vendor deliveries.
• Provides administrative support as assigned.
• Maintains and orders office supplies.
• Manages meeting room calendars.
• Assist with planning company events.
• Any other duties as assigned by management.

Education and Certification:

• High School Diploma or GED.
• Minimum of one year of experience providing administrative support in a fast-paced office environment.

Skills and Experience:

• Experience answering a multi-line phone system.
• Friendly, courteous, professional, outgoing, and customer service oriented a must.
• Strong verbal and written skills.
• Ability to handle multiple priorities simultaneously and meet deadlines.
• Intermediate level experience utilizing MS Office products.
• Strong attention to detail and organizational skills.
• Punctuality and reliability.
• Bilingual (English/Spanish) preferred.

Medical Clearance:

Employees must have medical clearance for communicable diseases and up-to-date immunizations before having direct participant contact.

Job offers are contingent upon a successful pre-employment drug screen, background check, and physical assessment.

Gary and Mary West PACE provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, pregnancy, military and veteran status, age, physical and mental disability, genetic characteristics, gender, gender identity, gender expression or sexual orientation or any other considerations made unlawful by applicable state or local laws.