Receptionist

Cornerstone; San Francisco (CA); On-site; USD 46,000 - 58,000; Full time

Benefits offered by this job

Hybrid work model

Health insurance

Retirement plan

Paid time off

Fertility treatments

Parental leave

Back-up childcare

Eldercare services

Concierge for personal errands

Pet care

Job summary

Cornerstone Research seeks an on-site Receptionist in San Francisco to professionally greet guests, manage front-desk operations, and coordinate conference room scheduling and catering. The role supports office security, mail handling, and administrative tasks for executive assistants.

A friendly, organized candidate with >1 year of related experience is ideal. The position offers a base salary and a holistic benefits package, reflecting the firm’s commitment to employee growth and work-life

Qualifications

• 1+ years of directly related general office, facilities, or administrative experience.
• Basic knowledge of MS Office required.
• High School Diploma or demonstrated equivalent combination of education, training, and experience

Responsibilities

• Greets staff, clients, vendors, and all guests and directs them to or notifies the appropriate parties of arrival.
• Registers visitors with onsite building security; maintains office security by inquiring why visitors are in the office and alerting the manager to any security issues.
• Answers, screens, and announces all incoming calls in a timely and professional manner, using standard reception protocol; takes complete and accurate messages and follows up appropriately.
• Prepares the office for opening and closing each day; performs a visual check to ensure an orderly office appearance at the start and end of shift coverage.
• Schedules conference rooms using scheduling software and addresses scheduling conflicts.
• Coordinates catering for firm and client meetings and assists with room set up and clean up.
• Processes and tracks all incoming and outgoing mail/packages; maintains office postage.
• Monitors incoming and outgoing faxes and alerts staff of incoming faxes.
• Performs basic operation and maintenance of front desk equipment; stocks equipment supplies.
• Makes reservations for clients and staff; updates front desk procedures and reception forms.
• Proofreads materials and drafts team/office communication.
• Reviews and allocates invoices for manager’s review and approval.
• Purchases gifts and miscellaneous consumables for the office; reconciles and allocates corporate credit card purchases.
• Provides general administrative support to the Executive Assistants as needed.
• Assists in maintaining corporate contact database and mailings; keeps office facilities in working order and coordinates with building management.
• Supports office safety prevention and updates phone directory.

Skills

Customer service

Communication

MS Office

Education

High School Diploma or equivalent

Tools

MS Office

Job description

## ReceptionistApply: On-site: San Francisco, CA: Full time: Posted 3 Days Ago: R161**Role Overview:**RECEPTIONIST (On-site, San Francisco) If you are a friendly and organized professional looking for an opportunity to showcase your communication and customer service skills, then we would like to meet with you! The Receptionist role is to effectively handle all initial contact with clients and others through in-person and/or phone interaction and perform a range of clerical and administrative tasks to support daily operations in our facility. By signing in visitors and inquiring regarding their purpose in the office, the Receptionist plays a crucial role in maintaining office security. The Receptionist facilitates communication in the office by tracking employees’ arrivals and departures, including vacations. The Receptionist will present a positive appearance, maintain a professional demeanor and provide exceptional customer service. Additionally, the Receptionist ensures a well-maintained reception area, and any neighboring conference rooms, kitchen/pantry areas. The Receptionist is responsible for coordinating conference room scheduling and catering for meetings and interviews. At Cornerstone Research, you will be part of a thriving, 1,100-strong team that spans nine offices, comprises more than 55 nationalities, and leads the industry in its commitment to develop team members across all levels. *Inc.* Magazine has recognized Cornerstone Research five times as a Best Workplace for its outstanding employee engagement, collaborative culture, and professional growth opportunities.**You’ll Love It Here If You:*** Embrace learning and continuous improvement* Set and strive for a high bar of excellence* Believe that teamwork leads to success: ask us what it means to be #onefirmfirm!* Take pride in always doing your best work, even if it’s harder or takes longer* Are passionate about what you do**How You'll Help Our Team Succeed:*** Greets staff, clients, vendors, and all guests and directs them to or notifies the appropriate parties of arrival.* Registers visitors with onsite building security; maintains office security by inquiring why visitors are in the office and alerting the manager to any security issues.* Answers, screens, and announces all incoming calls in a timely and professional manner, using standard reception protocol; takes complete and accurate messages and follows up appropriately.* Prepares the office for opening and closing each day (e.g., unlock/locks doors, turns on/off lights, equipment); performs a visual check to ensure an orderly office appearance at the start and end of shift coverage and ongoing as needed.* Schedules conference rooms using scheduling software and addresses scheduling conflicts.* Coordinates catering for firm and client meetings (e.g., orders breakfast/lunch for client meetings) and assists with room set up and clean up.* Processes and tracks all incoming and outgoing mail/packages using online shipping software and our standard shipping protocol; maintains office postage.* Monitors incoming and outgoing faxes and alerts staff of incoming faxes.* Performs basic operation and maintenance of front desk equipment; reports issues to appropriate personnel; stocks equipment supplies.* Makes reservations for clients and staff (e.g., hotels, private cars, taxis, restaurants, and airlines).* Updates front desk procedures and reception forms for manager review and approval.* Proofreads materials and drafts team/office communication.* Reviews, allocates, prepares and researches invoices (e.g., Federal Express, courier, restaurants, etc.) for manager’s review and approval.* Purchases gifts, appliances, decorative items and miscellaneous consumables for the office.* Reconciles and allocates corporate credit card purchases.* Provides general administrative support (filing, document logging, expense reports, data entry assignments, etc.) to the Executive Assistants as needed, using Excel and firm approved software.* Assists in maintaining corporate contact database and preparation of mailings (e.g., enter new clients, update existing records, marketing mailings, holiday cards, recruiting packets).* Assists in ensuring the office facilities are in working order; directly contacts building management for urgent repairs and maintenance needs as needed; tracks and follows up with Facilities lead and assists with office communications.* Supports office safety prevention.* Updates phone directory.* Runs errands, handle pick-ups and deliveries, and courier case documents as needed while ensuring confidentiality of materials.**What You'll Need to Be Successful:*** 1+ years of directly related general office, facilities, or administrative experience* Basic knowledge of MS Office required* High School Diploma or demonstrated equivalent combination of education, training, and experience **Compensation*** Base Salary Range: $46,000. – $58,200. + *Individual base compensation will be tailored to your primary work location and the unique depth of experience you bring to the firm.** Annual Performance Bonus: This role is eligible for a discretionary bonus with a target of 5%. + *This serves as a meaningful way for us to celebrate excellence, awarded based on both individual impact and our collective success as a firm.***A Holistic Investment in You**We view compensation as more than just a paycheck; it is an investment in your well-being and future. Our industry-leading benefits are designed to offer peace of mind and flexibility, featuring:* Health & Wellness: Comprehensive healthcare options, a monthly wellness subsidy, and complimentary access to premium wellness apps.* Financial Security: Robust retirement savings plans to secure your long-term financial goals.* Work-Life Blend: A hybrid work model that balances collaborative in-office time with telecommuting flexibility, alongside generous paid time off to recharge.* Family & Personal Support: Specialized support including fertility treatments, parental leave, back-up childcare, eldercare services, concierge assistance for personal errands, and pet care.* Growth & Culture: A firm-wide commitment to mentorship, continuous learning, and a vibrant, inclusive community. *Please note that relocation assistance is not available for this role. We look forward to learning more about how your unique perspective can strengthen our team.*