Receptionist

Windsor Care Center; Phoenix (AZ); On-site; USD 29,000 - 38,000; Full time

Job summary

Windsor Care Center in Phoenix, AZ seeks a friendly receptionist/administrative assistant to greet clients and visitors, answer incoming calls, and handle daily clerical tasks. The role includes scheduling, mail handling, and stocking supplies while upholding privacy of patient information.

This on-site position requires basic Microsoft Office skills and prior reception experience. The incumbent will maintain a welcoming front desk, coordinate room bookings, and support staff with clerical

Qualifications

• High school diploma or GED is required.
• Prior administrative or receptionist experience preferred.
• Ability to read, analyze, and interpret general business information and regulations.

Responsibilities

• Greet and welcome patients, clients, and visitors with a friendly demeanor.
• Answer telephone calls, take messages, and forward calls as needed.
• Check in visitors and direct them to destinations; notify staff of arrivals.
• Schedule appointments and maintain meeting room bookings.
• Handle mail and supplies; maintain tidy reception area.
• Maintain confidentiality of resident information and PHI.

Skills

Microsoft Office

Receptionist experience

Education

High School Diploma or GED

Tools

Multiline phone system

Microsoft Office Suite

Job description

General PurposeThe primary purpose of your job position is to attend to and greet visitors and answer telephone as well as ordering for central supply and stocking supplies for buildings.Essential DutiesProvide general administrative and clerical support.Greet and welcome patients, clients, and other visitors with a friendly and positive demeanor.Answer telephone calls and take messages or forward calls.Check visitors in and direct or escort them to specific destinations;Inform other employees of visitors’ arrivals and cancellations.Maintain visitor sign- in log.Handle incoming and outgoing mailSchedule appointments and maintain meeting room bookings.Maintain and tidy the reception area.Perform other duties as assigned.Agree not to disclose resident’s protected health information and promptly report suspected or known violations of such disclosure to the Administrator.Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information.Order supplies and stock buildingsSupervisory RequirementsThis position has no supervisor responsibilitiesQualificationEducation and/or ExperienceMust possess, as a minimum, a high school diploma or GED.Previous administrative or receptionist experience preferred.Language SkillsAbility to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers and employees.Mathematical SkillsAbility to apply concepts such as fractions, percentages, ratios and proportions to practical situations.Reasoning AbilityAbility to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.Certificates, Licenses, RegistrationsTo perform this job successfully, an individual must have basic knowledge of Microsoft Suite products, clerical functions and multiline phone system.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds. Prolonged use of a desktop or laptop computer. While performing the duties of this job, the employee is regularly required to sit, stand, walk, and talk, read or hear. Frequent use of all office-related equipment to include; copier/scanner/fax, telephone, and calculator. No travel requiredWork EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is typically low to moderate.Additional InformationNote: Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.