Receptionist
Mercy Health Corporation
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Benefits offered by this job
Job summary
Mercyhealth is seeking an on‑site Clerical & Registration Specialist in Illinois to greet patients, schedule appointments, and support check‑in and billing activities. You will work with Epic to verify demographics, insurance, and billing information while safeguarding patient privacy.
The role supports the clinic by handling calls, guiding visitors, and processing payments and messages in Epic. A High School diploma and prior reception experience are preferred, with flexibility for peak hours.
Qualifications
- High School diploma or equivalent preferred.
- Previous medical reception or receptionist experience preferred.
Responsibilities
- Answers incoming telephone calls and forwards to appropriate personnel.
- Welcomes visitors and assists with check‑in and navigation to services.
- Loads and verifies patient demographics and insurance in Epic.
- Collects co‑pays when required and posts in Epic.
- Maintains patient privacy and handles medical records information securely.
Skills
Education
Tools
Job description
The clerical and registration staff member answers phones, welcomes visitors, schedules appointments, and helps patients with check‑in, insurance, payments, and MyChart. They also keep patient information accurate in Epic, protect patient privacy, manage office tasks, and correct registration errors to keep the clinic running smoothly.
30-hours per week
Days
Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel and forwards calls to appropriate personnel and routes Epic Messages to nursing and provider as appropriate.
Retrieves messages from voice mail and forwards to appropriate personnel.
Answers questions about organization, physicians, and available services, providing callers with address, directions, and other information as appropriate.
Welcomes on‑site visitors, determines nature of business, and announces visitors to appropriate personnel.
Monitors visitor access and issues passes when required.
Receives, sorts, and routes mail, and maintains and routes publications.
Orders, receives, and maintains office supplies.
Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
Performs other clerical duties as needed.
Responsible for EMR Electronic Medical Records registration check‑in processes in Epic.
Loads, verifies and updates patient demographics.
Scans, loads and verifies insurance coverage.
Collects signed HIPAA and Consent for Treatment documents, updates the interactive face sheet and sends documents to Medical Records for scanning.
Reviews all Alerts in Epic and refers patient to a PFC when necessary.
Collects co-payments and other self‑pay obligations when required and post in Epic when registering patient.
Provides patient with an estimated self‑pay obligation when appropriate.
Performs cashiering functions online payment posting within Epic.
Processes payments and deposits by adhering to the systems Cash Handling Policy.
Completes daily closing report and balances their individual cash drawer at the end of each day.
Performs petty cash count in and out daily and records appropriately.
Assist patients with MyChart signup and activation.
Replies to MyChart messages in a timely manner, closing messages when complete.
Safeguards patient privacy and confidentiality per MHS policies.
Preps Routes daily for upcoming appointments for frontline registration.
Reviews daily work queues and corrects identified patient registration errors.
Utilizes Epic waitlists based on provider preference.
Reviews and updates no‑shows and cancellations for the day
High School diploma or equivalent preferred
Previous medical reception or reception experience preferred.
N/A
Understands and demonstrates Critical Moments of Service techniques and standards
Ensures reception and lobby areas are well maintained and clean
May be required to work flexible hours and overtime during peak hours.
Preforms all other duties as assigned.
May be responsible for working in alternate locations
Basic knowledge of keyboard skills and medical terminology preferred.
Good interpersonal and written communication skills.
Basic knowledge of Epic preferred.
Some independent judgment is required, but alternatives are limited by standard practices or procedures
N/A
$16.89 - $25.33
The clerical and registration staff member answers phones, welcomes visitors, schedules appointments, and helps patients with check‑in, insurance, payments, and MyChart. They also keep patient information accurate in Epic, protect patient privacy, manage office tasks, and correct registration errors to keep the clinic running smoothly.
30-hours per week
Days
Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel and routes Epic Messages to nursing and provider as appropriate.
Retrieves messages from voice mail and forwards to appropriate personnel.
Answers questions about organization, physicians, and available services, providing callers with address, directions, and other information as appropriate.
Welcomes on‑site visitors, determines nature of business, and announces visitors to appropriate personnel.
Monitors visitor access and issues passes when required.
Receives, sorts, and routes mail, and maintains and routes publications.
Orders, receives, and maintains office supplies.
Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
Performs other clerical duties as needed.
Schedules patient appointments
Responsible for EMR Electronic Medical Records registration check‑in processes in Epic.
Loads, verifies and updates patient demographics.
Scans, loads and verifies insurance coverage.
Collects signed HIPAA and Consent for Treatment documents, updates the interactive face sheet and sends documents to Medical Records for scanning.
Reviews all Alerts in Epic and refers patient to a PFC when necessary.
Collects co-payments and other self‑pay obligations when required and post in Epic when registering patient.
Provides patient with an estimated self‑pay obligation when appropriate.
Performs cashiering functions online payment posting within Epic.
Processes payments and deposits by adhering to the systems Cash Handling Policy.
Completes daily closing report and balances their individual cash drawer at the end of each day.
Performs petty cash count in and out daily and records appropriately.
Assist patients with MyChart signup and activation.
Replies to MyChart messages in a timely manner, closing messages when complete.
Safeguards patient privacy and confidentiality per MHS policies.
Preps Routes daily for upcoming appointments for frontline registration.
Reviews daily work queues and corrects identified patient registration errors.
Utilizes Epic waitlists based on provider preference.
Reviews and updates no‑shows and cancellations for the day
High School diploma or equivalent preferred
Previous medical reception or reception experience preferred.
N/A
Understands and demonstrates Critical Moments of Service techniques and standards
Ensures reception and lobby areas are well maintained and clean
May be required to work flexible hours and overtime during peak hours.
Preforms all other duties as assigned.
May be responsible for working in alternate locations
Basic knowledge of keyboard skills and medical terminology preferred.
Good interpersonal and written communication skills.
Basic knowledge of Epic preferred.
Some independent judgment is required, but alternatives are limited by standard practices or procedures
N/A
$16.89 - $25.33
Mercyhealth is an Equal Opportunity Employer . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.
Mercyhealth offers competitive pay and a comprehensive benefits package including:
Medical, Dental, Vision
Life & Disability Insurance
FSA/HSA Options
Generous, accruing paid time off
Paid Parental and caregiver leave
Career advancement and educational opportunities
Tuition and certification reimbursement
Certification Reimbursement
Well‑being Programs
Employee Discounts
On‑Demand Pay
Financial Education
Annual recognition/awards events
Partner appreciation days
Family entertainment/attractions discount
Community service/improvement opportunities
Click here for more details regarding Mercyhealth Careers Benefit Information.
At Mercyhealth, we don't simply hire people, we empower employee‑partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin.
Mercyhealth has been nationally recognized for our people and culture, including:
#1 in the nation on AARP's Best Employers for Workers Over 50
One of Working Mother magazine's 100 Best Companies for Working Mothers
A Top 50 Company and Top 10 Nonprofit for Executive Women
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