Reception & Administrative Coordinator

Asian Law Caucus; San Francisco (CA); Hybrid; USD 68,000 - 89,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance (medical)

Dental insurance

Disability insurance

Life insurance

Flexible Spending Account (FSA)

401(k) with employer match

Job summary

Asian Law Caucus in San Francisco, CA, is seeking a Reception & Administrative Coordinator to serve as the front-desk lead and provide essential legal administrative support. The role requires coordinating scheduling, mail processing, document routing, and handling main phone lines, with the office located at 55 Columbus Ave and five days a week in-office presence.

The successful candidate will be systems-oriented, highly organized, and proactive, delivering reliable support to staff and legal

Qualifications

• Front desk and reception responsibilities including greeting visitors and managing calls.
• Provide legal administrative support to staff.
• Coordinate projects and maintain smooth operations.
• Strong written and verbal communication skills.
• Detail-oriented, organized and proactive in process improvement.

Responsibilities

• The Reception & Administrative Coordinator acts as primary front-desk and administrative lead.
• Manage main phone line and communications channels; schedule and route documents.
• Provide backup support for legal intake triage; maintain live call coverage.
• Support legal clinics and staff with administrative tasks.

Skills

Front desk management

Administrative support

Scheduling

Written communication

Verbal communication

Job description

Type: Regular, Non-Exempt, Full-time, This position is included in the collective bargaining unit represented by CWA Local 9410.

Location: San Francisco,CA. This is an in-office position that reports to our office at 55 Columbus Ave five days a week.

Deadline: Applications are due by Wed. Aug 26.

Compensation and Benefits: The annual compensation depends on years of relevant experience and ranges from $68,249 to $89,049.

This position is eligible for language premiums for demonstrated proficiency in a language other than English that is regularly used in their job duties. The annual premium is $1,500 for oral proficiency and $1,500 for written proficiency in each language.

ALC’s comprehensive benefits package includes the following: generous vacation and paid holidays; medical, dental, disability, and life insurance coverage (ALC pays 100% of premiums for employees and 75% for qualified dependents); a flexible spending account (FSA); and 401(k) retirement plan with employer non-elective contribution and match.

The Opportunity
The Reception & Administrative Coordinator serves as the primary front-desk and administrative lead for the office. This role is responsible for greeting visitors, managing the main phone line and shared communications channels, scheduling, document routing, mail processing, and providing legal administrative support to staff. The role also provides backup support for legal intake triage and helps maintain continuous live call coverage.

We are looking for a strong team player who is dedicated to providing strong administrative support to our front desk/reception functions, legal clinics, as well as our legal teams. We seek someone who is systems-oriented, organized, and proactive in ensuring smooth operations for our front desk/reception functions for our clients and staff alike. This person is detail-oriented, knows how to coordinate projects, and has strong written and verbal skills.

This role is well-suited for someone who enjoys working with a wide array of people from different backgrounds, thrives in a fast-paced environment, but also maintains a service-oriented outlook. They will make sure the front-desk/reception functions are running smoothly and provide strong administrative support for our legal teams, and other staff.

Application Process

Interested candidates should submit via BreezyHR the following:

• Cover letter explaining your interest in the position
• Resume
• One writing sample (no more than ten (10) pages)
• Three (3) professional references (including at least two direct supervisors)

For more information and to apply, visit our job portal below.

Asian Law Caucus is an equal opportunity/affirmative action employer. All qualified persons are encouraged to apply, regardless of race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including HIV, cancer and genetic characteristics), genetic information, marital or domestic partner status, reproductive health decision-making, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions) gender (including gender identity and gender expression), age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim and survivor status, political affiliation, height, weight, or any other status protected by federal, state, or local laws.