Receiving Specialist

Industrial Metal Supply Co.; San Jose (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

PTO

Medical insurance

Dental

Vision

401(k) with company match

Employee assistance program (EAP)

Job summary

Industrial Metal Supply Co. in San Jose is seeking a Receiving Specialist to perform detailed dimensional and visual inspections on incoming parts and raw materials, document findings, and enforce safety and compliance.

You'll collaborate with Materials, Maintenance, Purchasing, and Quality teams to verify contents against PO and packing lists, use basic measuring tools, document non-conformances, and maintain accurate inventory records in our system.

Qualifications

• 2+ years of senior or lead experience overseeing stores, logistics, and inventory.
• 4+ years of first/in-process and/or final material inspection experience.
• 4+ years of shipping/receiving and material handling experience.
• Proficient with inspection tools (calipers, rulers, pin gauges).
• Experience with Microsoft Excel, Word, and Outlook.

Responsibilities

• Inspect incoming shipments for dimensional and visual quality; identify discrepancies or damage and take action.
• Verify contents against purchase orders, packing lists, and inspection checklists.
• Document inspection findings and maintain quality records and reports.
• Maintain knowledge of stock locations and inventory control processes.
• Receive items into the inventory system and apply correct condition codes; support cycle counts and labeling.

Skills

Attention to detail

Judgment

Tools

Calipers

Rulers

Pin gauges

Microsoft Excel

Microsoft Word

Microsoft Outlook

Inventory software

Forklift operation

Job description

1st Shift: 7:00 AM – 3:30 PM Monday to Friday and Saturdays as needed

The Receiving Specialist will be responsible for conducting detailed dimensional and visual inspections on critical parts, assemblies, and raw material. Receiving Inspectors will be required to document their inspection findings, produce the necessary documentation and reports, establishing acceptance or rejection. Experience working within the metal industry preferred but not required. This role requires exceptional attention to detail, strong judgment, and the ability to consistently enforce compliance and safety processes.

Primary Responsibilities

• Working closely with the Materials, Maintenance, Purchasing, and Quality teams, you will perform detailed inspections of incoming shipments; identify discrepancies or damage, and take appropriate action.
• Verify contents against purchase orders, packing documentation, and inspection checklist.
• Use basic measuring tools to validate measurement accuracy of incoming products.
• Identify and document Material Non-Conformances at Receiving Inspection.
• Complete, maintain, and distribute appropriate quality records and documentation.
• Maintain knowledge of material and where stock and overstock locations are.
• Accurately receive all items into the inventory management system, applying correct condition codes and other vital records for in the chain-of-custody.
• Perform basic inventory control functions such as stocking parts, cycle counts and labeling products.

Requirements

• 2 + years of senior or lead experience, overseeing stores, logistics, and inventory.
• Proficient with common inspection tools (e.g., calipers, rulers, pin gauges).
• 4 + years’ experience with first/in-process and/or final material inspection.
• 4 + years’ experience working in a shipping/receiving and/or material handling department.
• Strong detail orientation and understanding of safe work processes and procedures.
• Experience using Microsoft Excel, Word, Outlook, and basic data entry systems.
• Experience in safely using forklifts, side loaders and other industrial equipment.

Company Benefits Provided

As an IMS employee, you can expect: a supportive, inclusive atmosphere for a team that values your contributions. Opportunities for growth and development via work experience and offerings from our HR/People Resources team and Learning and Development program. Frequent in-office events, lunch-and-learns, volunteer opportunities, as well as the following:

• PTO: Starts accruing on your first day with the option to either use these as days off or request a vacation-payout for any unused time.
• Medical: Three Anthem Plans to choose from
• Dental: Choose from Sun Life HMO or Gurdian Dental PPO
• Vision: Coverage through EyeMed
• Tax Savings Accounts: HSA (for qualified plans), FSA, Limited FSA, Commuter
• 401(k) with matching through Fidelity
• Company Paid Benefits: Basic Life and AD&D, Short Term Disability, Employee Assistance Program (EAP), Benefit and Pharmacy Advocacy access.
• Voluntary (Employee Paid) Benefits: Life and A&D, Long Term Disability, Pet Insurance, Accident Insurance, Critical Illness Insurance, Hospital Indemnity