Receiving Coordinator

St. Louis Area Foodbank; Bridgeton (MO); On-site; USD 42,000 - 54,000; Full time

Job summary

The St. Louis Area Foodbank is seeking a Receiving Coordinator to ensure accurate data and reporting for inventory management.

You will handle inbound freight inspection, data entry, and multiple warehouse systems in a fast-paced nonprofit environment. Ideal candidates bring 2+ years of warehouse/inventory experience, forklift certification readiness, and strong Microsoft Office/ERP familiarity; ability to work independently and in a team is essential.

Qualifications

• High school diploma or GED required.
• Minimum 2 years warehouse experience preferred.
• Inventory control experience preferred.
• Must obtain forklift certification within 30 days of hire.
• OSHA safety knowledge is a plus.
• Proficient with Microsoft Suite (Outlook/Word/Excel).
• Past data entry and web-based system experience preferred.
• Strong time management and written/verbal communication skills.
• Ability to work independently and in a team.
• Non-profit experience preferred; drug screen and background check required.

Responsibilities

• Unload inbound freight and visually inspect, document temperature for frozen/refrigerated items.
• Enter data and generate invoices/shipping labels using Microsoft Dynamics; CERES 5.1 is used.
• Create USDA receipts in Web-Based SCM to document government product receipt.
• Coordinate storage and rotation of products safely and efficiently.
• Label, store, and rotate items with internal teams; remove obsolete stock as directed.
• Escalate quality or inventory discrepancies to Operations management.
• Provide daily inventory reports to Operations management.
• Conduct physical counts and report discrepancies promptly.
• Identify root causes of discrepancies and suggest process improvements.
• Follow food safety and equipment safety policies; model safe practices.
• Perform other duties as assigned.

Skills

Time management

Verbal and written communication

Teamwork

Independent work

Data entry

Multitasking

Education

High school diploma or GED

Tools

Forklift

Microsoft Dynamics

CERES 5.1

Web-Based SCM

Microsoft Office

Job description

St. Louis Area Foodbank (SLAFB)

Job Description

Job Title: Receiving Coordinator

Immediate Supervisor: Senior Inventory Control Manager

Employees Supervised: None

FLSA: Non-exempt

General Description/Position Summary

The primary role of the Receiving Coordinator is to ensure accurate data and reporting related to inventory management. Responsibilities include maintaining product inventories with a comprehensive understanding of database management. This position requires a detail-oriented individual with inventory control experience in a warehouse environment who is a team-player willing to do what it takes to help the team get the job done accurately and in a timely manner.

Duties And Responsibilities

• Physically unload and perform visual inspection of inbound freight. Document the temperature of frozen and refrigerated items and determine if the items received meet all food safety standards in order to be distributed accordingly.
• Perform data entry for all items by preparing appropriate invoices and shipping labels using Microsoft Dynamic software. The Foodbank uses CERES 5.1 (programming that is proprietary to Feeding America) as our warehouse management system.
• Create receipts in Web-Based Supply Chain Management as required by the United States Department of Agriculture (USDA) to document the Foodbank's receipt of government product.
• Coordinate the storage and rotation of products in an efficient, organized and safe fashion.
• Work with Foodbank team members in various departments to ensure all items are labeled and stored accurately. Rotate and remove product as directed.
• Escalate any issues related to quality of items and/or accuracy of inventory to Operations management for resolution.
• On a daily basis, provide inventory reports to Operations management.
• Conduct accurate count of physical inventory and report discrepancies in a timely manner to Operations management for resolution.
• Research and resolve inventory discrepancies by identifying root causes, collaborate on solutions, and make recommendations for future process improvements.
• Responsible for following policies and procedures related to food safety and equipment safety.
• Take an active role in modeling and reinforcing safe work practices.
• Other responsibilities and duties as assigned.

Qualifications

• High school diploma or GED required.
• Prior warehouse experience required. A minimum of 2 years of past warehouse experience is preferred.
• Previous inventory control experience preferred.
• Skilled in the operation of standard warehouse equipment including various forklifts (stand up and walkie riders) strongly preferred. Upon hire, must obtain forklift certification within the first 30 days of employment.
• Experience with safety standards and Occupational Safety and Health Administration (OSHA) requirements a plus.
• Passion for the Foodbank's mission and the ability to demonstrate SLAFB's Core Values: Stewardship, Teamwork, Agility and Respect.
• Proficiency with Microsoft Suite of Applications (Outlook, Teams, Word, Excel, PowerPoint, etc.) preferred.
• Past data entry experience preferred.
• Previous experience and comfortability with using web-based systems preferred.
• Excellent time management skills required as well as the ability to multi-task effectively. Ability to manage multiple projects with attention to detail, able to handle interruptions, and maintain focus on tasks to produce accurate work.
• Ability to communicate effectively both verbally and in writing.
• Ability to establish and maintain effective working relationships with diverse internal and external stakeholders.
• Ability to work independently and as part of a
• Prior non-profit experience preferred.
• Must be able to pass drug screening and criminal background check.

Working Conditions

Work is performed in warehouse with a significant amount of walking on concrete surfaces. Entrances may be open and work conditions during the summer months can be hot, and during the winter cold. Employees may be going in and out of freezers and coolers with extreme variations in temperature. Workspace could be dusty and on occasions can be noisy due to the traffic of motorized vehicles operated in the building. Periodically may work outside and be exposed to the elements. Employees may be exposed to spoiled food and sharp objects due to working with damaged product. Work involves moving boxes and employees must lift, bend, stoop, pick up and move objects up to 75 pounds. Work involves using manual pallet jacks and therefore requires an ability to push and pull pallets over 2,000 pounds.

Work Schedule

• Monday - Friday onsite at the Foodbank facility and in the community as needed.
• Occasional weekend (Saturday/Sunday) or evening hours may be required.

The impact you'll make

At the St. Louis Area Foodbank, we are working to build a stronger bi-state region by nourishing people, empowering communities, and transforming systems. With the dedicated partnership of nearly 600 hunger-relief programs and local agencies - including soup kitchens, food pantries, shelters, and residential programs - we are responding to hunger in communities across 26 counties in Missouri and Illinois by distributing food to more than 400,000 people every year.

Since opening in 1975, and with the tremendous support and generosity of this community, the St. Louis Area Foodbank has grown to become our region's largest food distribution charity dedicated to feeding those in need. Together, we are feeding people and working to address the root causes of hunger for lasting impact every day.

About The St. Louis Area Foodbank

• The St. Louis Area Foodbank (SLAFB) is a member of Feeding America, which is a national network of 200 food banks all working together for the common goal of ensuring equitable access to nutritious food.
• This nationwide network offers us a variety of resources, like food, funds, best practices, and gives our work a much bigger, louder voice than we could hope to have on our own.
• The St. Louis Area Foodbank supports 26 counties - 14 in Missouri and 12 in Illinois - thus serves, supports and stewards a diverse group of stakeholders across our region, as well as serves as a member of Feeding Missouri (the 6 Feeding America Food Banks in Missouri) and Feeding Illinois (the 7 Feeding America Food Banks in Illinois).
• As a food bank, we collect food from a variety of sources, such as manufacturers, retail stores, farmers, and individual donors.
• We then store, sort, and repackage that food at the highest safety standards and finally distribute that food to our network of agencies and programs, which work directly with people in the community.
• We facilitate the movement of food safely and efficiently and offer the kinds of resources and support to our partner agencies that a single food pantry or shelter could not hope to access on its own.
• VISION: A nutritionally secure Missouri and Illinois.
• MISSION: Building a stronger bi-state region by nourishing people, empowering communities, and transforming systems.

What We Can Offer You

Beyond a great mission, dedicated team members, and an incredible opportunity to truly make a difference in our community, you will be generously rewarded for your contributions including:

• Competitive pay commensurate with experience
• Generous Paid Time Off (PTO) plan
• 403b plan with robust company match
• Comprehensive benefits (medical, dental, vision, group company-paid life insurance, short-term disability, and more!)

Social Responsibility Statement

You are welcome at the St. Louis Area Foodbank (SLAFB) for who you are. At the SLAFB, we strive to empower our team to embrace and celebrate who they are. We cultivate a fair work environment that fosters belonging and respects and values people with varied backgrounds, demographics, identities and disabilities. Doing so strengthens our organization, cultivates a culture where everyone feels valued and can bring their best selves to the SLAFB. This enables us to nourish people, empower communities, and transform systems. At the SLAFB, we cultivate a respectful and empowered workplace that embraces a broad range of lived experiences and viewpoints. We are committed to building a team that reflects the neighbors and communities we serve in the bi-state region to enhance engagement and connectivity with all key stakeholders.