Receiving Clerk

Cipriani; New York (NY); On-site; USD 30,000 - 50,000; Full time

Job summary

Cipriani is seeking a Receiving Agent in New York, NY, responsible for managing incoming orders, ensuring quality control, and maintaining inventory standards. The role requires effective communication in both Spanish and English, along with previous experience in a similar capacity. Candidates must possess physical stamina for lifting and working in a fast-paced environment. A high school education is preferred. The position may require flexible working hours to meet business needs, ensuring all deliveries are organized and properly stored.

Qualifications

• Ability to communicate effectively in Spanish and English is a must.
• Knowledge of proper handling of fresh products, dried goods, and beverages is required.
• Previous proven work experience in a similar role.

Responsibilities

• Verify, count and sign packing slips, matching with invoices.
• Maintain organization and sanitation of receiving areas.
• Label, date, store & rotate food and beverage to avoid spoilage.

Skills

Bilingual (Spanish and English)

Knowledge of food & beverage quality assurance

Ability to handle fresh products

Physical stamina for lifting and mobility

Education

High school or equivalent education

Job description

POSITION REPORTS TO: Executive Chef / Purchasing Manager

POSITION PURPOSE:

The receiving agent will receive & reconcile against POs/Invoices/Pick Lists for all incoming orders to the property including food, beverage, and all other miscellaneous products.

ESSENTIAL FUNCTIONS AND BASIC DUTIES:

• Verify, count and sign packing slips, match with invoices and codes for accounting.
• Communicate shorts and overages on invoices.
• Responsible for organization and sanitation of receiving areas and storage rooms.
• Maintain acceptable inventory levels and ensure profitability by minimizing dead stock items.
• Label, date, store & rotate all food and beverage to avoid spoilage and control waste while maintaining health, sanitation and safety standards and regulations.
• Maintain storage spaces for equipment, china, glassware and silverware.
• Receive and organize all equipment and deliveries, making sure all items are stored correctly.
• Communicate all discrepancies to the managers.
• Store & rotate all food deliveries to the kitchen.

OTHER:

• Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.
• Due to the cyclical nature of the industry, Employees may be required to work varying schedules to reflect the business needs of the property. In addition, attendance at all scheduled training sessions and meetings is required.
• Upon employment, all Employees are required to fully comply with Cipriani rules and regulations for the safe and effective operation of the facilities. Employees who violate organization rules and regulations will be subject to disciplinary action, up to and including termination of employment.

SUPPORTIVE FUNCTIONS:

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions:

• Respond quickly and properly in any Facility emergency situation.
• Maintain an alert and attentive demeanor at all times in addition to remaining calm during periods of heavy business volumes.
• Maintain cleanliness in all areas of the Facility.
• The ability to perform other tasks or projects as assigned by Cipriani Management.

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES:

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he/she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:

• Bilingual - Ability to communicate effectively in Spanish and English is a must.
• Extensive knowledge in food & beverage and quality assurance is required.
• Knowledge of proper handling of fresh products, dries, and beverages is required.
• Previous proven work experience in a similar role.
• Able to speak, read, write, and understand the primary language(s) used in the workplace.
• Able to learn and perform all essential job functions accurately and safely.
• Auditory and visual abilities to observe and detect signs of emergency situations.
• Ability to work a flexible schedule including but not limited to weekends, nights, or holidays.

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION:

• Most work tasks are performed indoors. Temperature is moderated and controlled by facility. As well as there could be some outdoor transporting that will need to be conducted on a per case basis.
• Able to stand and exert well‑paced mobility for an extended period of time.
• Able to carry & lift up to 75lbs. on a regular and continuing basis.
• Able to bend, stoop, kneel, reach, push, pull, twist, walk, crouch, squat and stretch to fulfill tasks.
• Manual dexterity required to use and operate all necessary equipment.
• Talking, hearing and seeing (vision) occur continuously in the process of communicating with guests, Supervisors and other Employees.

QUALIFICATION STANDARDS:

Education

High school or equivalent education preferred.

Experience Required

6 months – 1 year relevant experience required.

Licenses or Certificates

Ability to obtain and/or maintain any government required licenses, certificates or permits.

Grooming

All employees must maintain a neat, clean and well‑groomed appearance per Cipriani standards.

INTENT AND FUNCTION OF JOB DESCRIPTIONS

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all‑inclusive. Additional functions and requirements may be assigned by Supervisors as deemed appropriate. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an “at‑will” Employer.