Real Estate Project Management Coordinator 5601 Arnold Rd 2nd Floor, Dublin, CA, United States,[...]

TMW Merchants LLC; Dublin (CA); On-site; USD 76,498 - 81,452; Full time

Benefits offered by this job

Health insurance

401k retirement savings

Paid time off for holidays

Job summary

TMW Merchants LLC is looking for a Real Estate Project Management Coordinator in Dublin, California to provide operational support for real estate projects. The role involves maintaining project documentation and schedules, coordinating communication among teams, and ensuring adherence to governance processes. Candidates should have 3–5 years in project coordination, with strong skills in tools like Smartsheet, and be detail-oriented. Benefits include health insurance, retirement savings, and a supportive work-life balance environment.

Qualifications

• 3–5 years of experience in project coordination or related field.
• Experience in multi-site or multi-project environments.
• Detail-oriented with high data accuracy standards.

Responsibilities

• Maintain and update the master project management system.
• Execute project intake by confirming required documentation.
• Prepare and maintain recurring portfolio reports.

Skills

Project coordination

Retail real estate operations

Construction administration

Strong Excel skills

Cross-functional communication

Tools

Smartsheet

MS Project

Lucernex

Job description

## Real Estate Project Management Coordinator5601 Arnold Rd 2nd Floor, Dublin, CA, United States, 94568Apply NowGet Job MatchesJob ID41104893Brand NameTailored Shared Services, LLCJob FunctionOffice - Real EstateLocation5601 Arnold Rd 2nd Floor, Dublin, CA, United States, 94568Location Name02098A Corporate Office**Tailored Brands, Inc**. is a leading omni-channel specialty retailer of menswear, including suits and a broad selection of business casual offerings as well as the largest provider of tuxedo rental products in the U.S. and Canada. We operate retail stores in all 50 states and Canada. Our U.S. retail stores are operated under the brand names of **Men’s Wearhouse, Jos. A. Bank, Men’s Wearhouse and Tux, and K&G Fashion**. Our Canadian stores are operated under the brand name of Moores in ten provinces. Our purpose is we help people love the way they look and feel for their most important moments. We accomplish this by putting customers at the center of every decision, rallying together to achieve common goals, and striving for excellence and continuous improvement. We help fulfill this purpose by valuing differences and knowing they make us better and showing up with courage to always do the right thing. If you want to make a difference, be part of a great team and grow, you might be a perfect fit.**About the Job**The Real Estate Project Management Coordinator provides operational and administrative support for the Real Estate & Store Development portfolio, ensuring disciplined execution of new builds, remodels, relocations, and special initiatives. This role is responsible for maintaining schedule integrity, ensuring completeness of project documentation, tracking cross-functional milestones, and supporting portfolio reporting processes. The Real Estate Project Management Coordinator plays a critical role in ensuring that governance processes are followed, timelines are transparent, and stakeholders remain aligned throughout the project lifecycle. This position is Dublin, California and reports to the Director of Real Estate Project Management.**What You’ll Do | Key Responsibilities**• Maintain and update the master project management system (e.g., Smartsheet, Lucernex), ensuring data accuracy and timely status updates• Execute the project intake process by reviewing new submissions for completeness and confirming required documentation before projects advance• Maintain standardized templates, trackers, and file structures to support process consistency and reduce cycle time• Follow up with internal stakeholders and external partners to obtain milestone updates and confirm timeline accuracy• Monitor project schedules to identify potential conflicts or logic gaps and escalate risks to PMO leadership• Prepare and maintain recurring portfolio reports, including schedule updates, risk logs, and capital pacing summaries, ensuring documentation is current and accessible to cross-functional partners• Coordinate communication across Real Estate, Construction, Design, Finance, Legal, and Operations to ensure project dependencies remain on track• Support governance meetings through agenda and reporting preparation, distribution of materials, and documentation of action items• Support project close-out activities by collecting warranties, as-builts, O&M manuals, and required documentation• Track Tenant Allowance (TA) submission status and confirm required materials are provided for reimbursement• Additional duties as required**Requirements:**• 3–5 years of experience in project coordination, retail real estate operations, construction administration, or related field• Experience supporting multi-site or multi-project environments• Proficiency in project management tools (Smartsheet, MS Project, Lucernex, or similar)• Strong Excel skills, including data organization and reporting• Working knowledge of capital project budgeting (CapEx) and schedule tracking• Strong organizational and follow-through skills• Detail-oriented with high data accuracy standards• Ability to proactively identify schedule risks and escalate appropriately• Effective cross-functional communicator• Comfortable managing multiple deadlines simultaneously• Process-driven with strong documentation disciplinePlease note that you do not need to qualify for all requirements to be considered. We encourage you to apply if you can meet most of the requirements and are comfortable opening a dialog to be considered.**Work Environment, Physical & Mental Demands**• Ability to sit and work at a computer keyboard for extended periods of time• Ability to stoop, kneel, bend at the waist, and reach daily• Able to lift and move up to 25 pounds occasionally• Must utilize visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment• Hours regularly 40 hours per week, as work dictates• In office position, based in Dublin, California**Benefits**This role is eligible for health, dental and vision insurance, prescription drug, retirement savings (401k, employer-funded retirement plans, deferred compensation, and other defined-benefit or defined-contribution), life insurance, accident and disability, paid time off for sick leave, vacation, bereavement, jury duty, holidays (9 days per year), wellbeing program, commuter, adoption assistance, legal services, and employee merchandise discounts.**Work-Life Balance**We understand the demands of work, school, family, and personal responsibilities. Through our work-life resources and programs we offer services for every stage of life to help you manage the day-to-day needs. We offer programs such as:• Meeting-Free Fridays (encouraged) | so you can catch up on work and self-development• Summer Fridays | from Memorial Day to Labor Day so you can enjoy a head-start to the weekend• Holiday Early Departure | close out early the business day before a company observed holidayThe starting salary for this position is $76,398-$81,452. Actual compensation within this range will be determined based on factors such as skills, experience, and qualifications. Over time, and subject to performance, tenure, and evolving responsibilities, total compensation for this role may grow to $101,847. Base pay information is based on market location and may be subject to prevailing wage laws, if applicable.Note: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required and are not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with this job.