Real Estate Portfolio Specialist

ADP; Des Peres (MO); On-site; USD 65,000 - 75,000; Full time

Job summary

Lanter Delivery Systems seeks a Real Estate Portfolio Specialist to manage the national real estate portfolio and coordinate day-to-day operations with operations, finance, legal, landlords, and brokers.

The role offers exposure to lease administration, facilities coordination, M&A integration, and real estate transaction support within a collaborative, safety-conscious team environment.

Qualifications

• Three+ years in commercial real estate, lease administration, or facilities.
• Proficient with Microsoft Excel and PowerPoint; experience with databases or business systems.
• Ability to manage multiple priorities and maintain confidentiality.

Responsibilities

• Maintain portfolio records and related documents in designated systems.
• Track lease dates, obligations, and milestones; prepare recurring reports.
• Coordinate rent, ACH, vendor setup and communications with stakeholders.
• Serve as Real Estate contact for facilities issues; coordinate with landlords, contractors, and vendors.
• Support renewals, relocations, amendments, and terminations with timelines and approvals.
• Prepare market and rent analyses in Excel/PowerPoint; support integration efforts.

Skills

Organization

Detail-oriented

Multitasking

Excel

PowerPoint

Communication

Team collaboration

Education

Associate's or Bachelor's degree in real estate/related field

Tools

CoStar Real Estate Manager

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Administrative Des Peres, MO, US

Salary Range: $65,000.00 To $75,000.00 Annually

Founded in 1981, Lanter Delivery Systems is a national logistics company and a leader in overnight, unattended delivery of auto, agricultural and industrial parts from their customer's distribution centers to dealer locations. In the 21st century we live in a business culture that demands cost and logistical efficiencies combined with increased productivity. Lanter's strategic, process driven approach has been embraced by the marketplace and is setting new standards in the automotive and agricultural manufacturing marketplace. We see a bright future on the road before us and we are very excited about bringing our solutions to a variety of new industries.

The ideal candidate will embody our company's Non-Negotiables:

• Walk in Humble Confidence - We are experts at what we do, but we never assume we know everything
• Be Open, Honest and Respectful - We say what has to be said in a tactful, courteous way
• Be Fearless - We never fail, we only learn
• We are One Team - We achieve more together by collaboration and consensus
• Delivery on Commitments - We do what we say we will do
• We have a Passion to Serve - We are dedicated, hardworking individuals who provide exceptional service to our customers and to each other
• We put Safety First - We prioritize the safety of our team members and customers above all else in our business
• We Strive for Operational Excellence - We are dedicated to a culture of continuous improvements, driving quality and productivity

Position Summary:

The Real Estate Portfolio Specialist supports the management of the national real estate portfolio of Lanter Delivery Systems and its affiliates and serves as the primary owner of day-to-day portfolio operations. The role coordinates portfolio administration, facility management, transaction support, and M&A real estate integration while partnering closely with Operations, Finance, Legal, landlords, brokers, and third-party service providers.

This is an exciting opportunity for an organized and curious professional to build on their existing commercial real estate experience, collaborate with partners across the business, and gain broader exposure to lease administration, facilities coordination, M&A integration, and real estate transaction support.

Essential Duties and Key Deliverables:

• Maintain accurate and organized portfolio records, including leases, amendments, license agreements, certificates of insurance, vendor documents, and related correspondence in designated systems and shared files, following applicable confidentiality and access requirements.
• Track critical dates, lease obligations, upcoming decisions, and other portfolio milestones, and prepare recurring reports for review.
• Review lease abstracts, rent reports, and portfolio data, coordinate with the third-party lease administration provider, research discrepancies, and support corrections to keep information accurate and current.
• Coordinate rent, ACH, vendor setup documentation, and approved communications with the appropriate stakeholders.
• Serve as the primary Real Estate point of contact for routine facility issues, coordinating with Operations, landlords, contractors, insurance partners, and vendors on repairs, quotes, certificates of insurance, lease responsibility, and capital expenditure tracking.
• Support and coordinate new locations, renewals, relocations, amendments, license agreements, and terminations by maintaining transaction timelines, preparing standard business documents, coordinating brokers and internal stakeholders, tracking approvals, and supporting execution.
• Conduct market and rent research and prepare property comparisons, financial analyses, side-by-side evaluations, and approval materials in Excel and PowerPoint.
• Support real estate integration for affiliates and acquired businesses, including lease-document collection, abstraction, critical-date onboarding, landlord/assignment coordination, overlap analysis, building readiness, and integration tracking.

Required Experience and Skills:

• Associate's or bachelor's degree in real estate, business administration, finance, or a related field, or an equivalent combination of education and relevant experience in commercial real estate.
• At least three years of commercial real estate, corporate real estate, lease administration, transaction coordination, facilities, vendor management, or related experience.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities while collaborating with internal and external partners.
• Proficiency with Microsoft Excel and PowerPoint and experience working with databases or other business systems.
• Ability to review and summarize basic lease provisions and other business documents, identify key information, maintain confidentiality, and communicate clearly.

Preferred Experience:

• Experience supporting commercial real estate, lease administration, transactions, or facilities for a multi-site organization.
• Experience using real estate portfolio management or lease administration systems, such as CoStar Real Estate Manager.
• Use of enterprise AI tools in a business setting.

Supervisory Responsibilities:

• This position has no supervisory responsibilities.

Position Type:

• This is a full-time position.

Travel:

This position may require 10-20% travel. Travel may be more frequent during the first several months and may include trips to company locations and prospective markets.

This job operates primarily in a professional office environment and includes periodic visits to company facilities. The role routinely uses standard office equipment and job-related systems and requires regular communication with internal and external business partners.

Physical Demands:

The team member is regularly required to listen, communicate verbally and in writing, sit for extended periods of time, use a computer and other office equipment, and occasionally lift up to 15 pounds at a time. During site visits, the team member may also be required to stand or walk for extended periods and move through warehouse or operations areas.

Other Duties:

This job description is not designed to cover a comprehensive listing of activities, duties, or responsibilities required of the team member for this job. Duties, responsibilities, and activities may vary by location based on business needs and may change at any time with or without notice.

EEO Statement:

Lanter Delivery Systems provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Lanter Delivery Systems complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment. These include recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Lanter Delivery Systems expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Lanter Delivery Systems team members to perform their job duties may result in discipline up to and including discharge.