Real Estate Lease & Title Associate

Pivot Energy; Chicago (IL); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Vacation and PTO

Life insurance

Disability coverage

Parental leave

401(k) matching

Work from home stipend

Transit reimbursement

Volunteer leave

Educational reimbursements

Job summary

Pivot Energy seeks an experienced Real Estate Lease & Title Associate to draft and manage lease-related documents for development and financing activities in the solar and energy storage sector.

The role requires collaboration with attorneys, lenders, title companies, and internal teams to ensure accurate, signature-ready documents and timely filings. Strong attention to detail and multitasking are essential.

Qualifications

• Bachelor’s degree or equivalent professional experience in real estate or paralegal field.
• Minimum 5 years of real estate paralegal experience in law firm or in-house department.
• Experience drafting high-volume legal documents and title curative measures.
• Strong knowledge of real estate transactions, title issues, and related documentation.
• Proficient in drafting, reviewing, and executing leases, amendments, assignments and related documents.
• Excellent written and verbal communication, attention to detail, and organizational skills.
• Familiarity with MS Office; Salesforce and project management tools preferred.
• Ability to manage multiple deadlines in a fast-paced environment.

Responsibilities

• Draft, review, and revise real estate documents including leases, amendments, assignments, easements, and title-curative documents.
• Resolve discrepancies between deed/title and lease documents.
• Review title commitments, surveys, and due diligence materials; assist with curative documents.
• Coordinate execution, notarization, delivery, and internal review prior to final signing.
• Coordinate recording with local jurisdictions; manage payments and mailings.
• Maintain accurate digital and physical filing systems; liaise with internal teams to meet deadlines.
• Collaborate with internal departments to support transactional and operational needs.

Skills

Communication skills

Notary license

Cross-functional collaboration

MS Office

Salesforce

Education

Bachelor’s degree

Paralegal experience

Law firm drafting experience

Tools

Microsoft Office

Salesforce

Project management software

Job description

ROLE OVERVIEW

Pivot Energy is seeking a highly experienced Real Estate Lease & Title Associate with a strong background in document drafting, review, execution, and cross-functional support. The role will support development activities by drafting lease related documents to prepare projects for construction and development loan fundings. In collaboration with your Manager and the Development Team at large, this role will prepare signature-ready documents for lease agreements, amendments, assignments, affidavits title curative measures, and other documents as necessary. The ideal candidate will have at least five years of hands‑on experience supporting complex real estate transactions and working collaboratively with attorneys, lenders, title companies, county clerks, and internal business units. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced environment.

This is a high-impact role designed for someone who thrives in a fast‑paced, cross‑functional environment and is excited to join a development team as a key player ensuring all land, title and contractual documentation is accurate, complete and properly filed to help scale Pivot’s work in the solar and energy storage industry.

PRIMARY RESPONSIBILITIES

Previous experience with a renewable energy developer, financial institution/lender, or legal service provider is beneficial, but not required. The individual must possess a professional manner, and be detailed‑oriented with the ability to manage a large and variable workload, as described below:

Document Drafting & Review

• Review, draft and revise real estate documents including leases, amendments, assignments, easements and related transactional or title curative documents.


• Resolve discrepancies between deed/title and lease agreement documents.


• Review and analyze title commitments, surveys, and due diligence materials. Assist with curative document management as needed.

Document Execution & Transaction Management

• Coordinate the execution, notarization, and delivery of legal documents while ensuring compliance with internal and external requirements. Complete review with Pivot Sr. Counsel prior to releasing documents to developers for final signature.


• Coordinate recording documents with local jurisdiction; utilize e‑recording services, and third‑party recoding support. Manage and track associated payments and mailings accordingly.


• Organize and maintain an accurate digital and physical filing systems for documents and tasks.


• Liaise with internal teams to meet deadlines.

Cross-Functional Support

• Collaborate with internal departments to support transactional and operational needs.


• Assist with special projects as assigned while maintaining compliance with company policies and standard operating procedures.

REQUIRED COMPETENCIES

• At least one of the following:
  
  
  
  • Bachelor’s degree
  
  
  • Prior law firm experience drafting legal documents at high volume
  
  
  • Paralegal experience within complex transactions
  
  
  
  


• Minimum of 5 years of experience as a real estate paralegal in a law firm or in‑house legal department.


• Strong knowledge of real estate transactions and title curative measures.


• Understanding of real estate title, corporate organizational structures, tax maps, deeds, and parcel identification systems.


• Demonstrated proficiency in drafting and managing the execution and recording a wide range of real estate documents across multiple jurisdictions.


• Detail‑oriented with a proactive and solution‑oriented approach.


• Excellent communication, writing, and interpersonal skills.


• Proficiency with Microsoft Office Suite; experience with salesforce, and project management software preferred.


• Highly organized with the ability to manage multiple deadlines simultaneously.

PREFERRED COMPETENCIES

• Direct experience in renewable energy development, or energy sector professional experience.


• Self‑starter who can work with minimal supervision and who is not afraid to ask questions and take on tasks outside of their comfort zone.


• Self‑motivated and proactively identifies opportunities for process improvement.


• Strong ability to work independently while supporting a collaborative team environment.


• Comfort working with confidential information and exercising sound judgment.


• Active notary license.

$70,000 - $90,000 a year

COMPENSATION & BENEFITS

The base salary range for this position is $70,000-$90,000 depending on relevant experience, along with eligibility for the company’s substantial bonus plan, with a target bonus of 30% of annual salary (prorated in first year based on start date).

Pivot Energy is dedicated to providing a great work experience for all employees, placing an emphasis on company culture, and a focus on our people. To that end, Pivot offers an outstanding benefits package that includes:

• Excellent health/dental/vision insurance benefits with up to 100% of premiums covered by the company


• Four weeks of vacation in year 1, with increasing vacation accrual rates based on work anniversary date


• Company paid life insurance and short- & long‑term disability coverage


• Generous parental leave


• 401(k) matching (after vesting period)


• Work from home stipend for new employees


• Public transit reimbursement


• PTO for volunteering in the community


• Charitable donation matching up to $500/year


• Professional development and educational reimbursements

A complete list of all the benefits Pivot offers may be provided upon request.

Recruitment Agency Notice

We appreciate your interest in partnering with us; however, we are not seeking recruitment agency support for this role.

ABOUT PIVOT

Pivot Energy is a national renewable energy provider that develops, finances, builds, owns, and manages solar and energy storage projects that help decarbonize our nation’s electricity, increase equitable access to clean energy for local communities, and provide real cost‑savings to American businesses and families.

We are fiercely dedicated to accelerating the rapid transition taking place in the energy industry to a more decentralized and cleaner approach to power generation. We are committed to positively contributing to the local communities and people we serve with more than clean energy. We believe global warming poses an existential threat to our planet and that we have a responsibility to help mitigate the threat. Our portfolio includes projects that reduce energy burden for income‑limited families, create workforce pathways for under‑represented groups within the solar industry, and include robust community investment opportunities.

As a Certified B Corporation and one of Denver’s “Best Places to Work”, we believe that company success is driven by a healthy environment, thriving society, and workplace where all individuals are respected. We evaluate every internal decision on environmental, social, and governance (ESG) factors to determine if our actions will result in a net positive impact on the community, our employees, customers, shareholders, and the environment. Learn more in our annual ESG Report.

At Pivot, our core values guide our work internally and externally:

Impact – We hold ourselves accountable to having a measurable impact on our people, communities, and the planet

Balance – Put family first; work hard/have fun

Determination – Find ways to be successful no matter how difficult the challenge

Professionalism – Impress everyone we touch, be a team player

Honesty – Be truthful and transparent, externally and internally

Kindness – Create an environment where kindness, empathy, and vulnerability are embraced

DIVERSITY, EQUITY, INCLUSION and JUSTICE STATEMENT

At Pivot, we are proactively developing and maintaining an inclusive culture, rooted in mutual respect, that supports a workforce of different generations, races, gender identities, sexual orientations, ability statuses, religions, and cultures to work collaboratively together for greater impact. We seek to build a team that invests in relationship building, celebrates each other’s successes, and makes space for the unique contributions and working styles people bring into Pivot.

Pivot invests in company‑wide trainings, assessments, and programs to advance internal inclusion and equity practices, such as employee allyship building, cross‑cultural communications, and equitable hiring and management protocols to increasingly recognize bias and ensure mutual respect and belonging.

EEO STATEMENT

Pivot Energy is an Equal Opportunity Employer and is committed to increasing the diversity of its workforce. We actively work to cultivate an inclusive culture that welcomes, empowers, and enables equitable career growth for employees regardless of background.