Real Estate Closing & Funding Specialist

Citizens Alliance Bank; Great Falls (MT); On-site; USD 55,000 - 78,000; Full time

Job summary

Citizens Alliance Bank is seeking a Real Estate Closing & Funding Specialist to handle back-end loan processing, including disclosures, documentation, funding, and secondary market interactions. You will work closely with Real Estate Loan Processors to ensure timely completion of loans and compliance with MPF and regulatory requirements.

The role emphasizes accuracy, cross-team communication, and adherence to bank policies, with occasional travel for training as needed.

Qualifications

• High School diploma or GED is required.
• Continuing education to maintain job knowledge.
• Three to five years of banking, mortgage lending, loan processing, loan closing, loan funding, or related financial services experience.
• Knowledge of general accounting and general ledger (GL) processes.
• Proficiency with Microsoft Suites is preferred.

Responsibilities

• Oversee the back-end process of Real Estate loans, from creating a Closing Disclosure through the funding process.
• Collaborate with Mortgage Department Manager to analyze policy changes impacting Real Estate and MPF programs.
• Maintain compliance with bank products and services related to Real Estate Mortgage and MPF programs.
• Identify and resolve errors or omissions affecting loan documentation and funding.
• Prepare, review, and balance Closing Disclosures and final loan documentation for residential mortgage loans.
• Fund loan transactions and establish escrow accounts.

Skills

Mortgage closing

Loan funding

Regulatory compliance

Banking operations

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Position Summary:

This position will be part of the mortgage department processing system. The Real Estate Closing & Funding Specialist would take on the back-end functions of the loan process and will provide professional and knowledgeable assistance in preparing loan documents for closing real estate loan products. That will include ensuring full compliance and quality of loan documentation for funding.

The Real Estate Closing & Funding Specialist will specialize in balancing Closing Disclosures, final loan documents, the funding process and selling on the secondary market. This position will work closely with the Real Estate Loan Processors to continue and complete the loan process.

Other responsibilities would include good communication skills with other team members, employees, customers and vendors, such as title companies.

Essential Functions:

To perform this job successfully, an individual must be able to perform each Essential Function and Skill satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

1. 1. Oversee the back-end process of Real Estate loans, from possibly creating a Closing Disclosure through the funding process and after funding duties.
2. 2. Collaborate with the Mortgage Department Manager to analyze changes in policies, procedures and products to determine the impact on the Real Estate and MPF programs.
3. 3. Maintain compliance with Citizens Alliance Bank's products and services in relation to the Real Estate Mortgage and MPF programs.
4. 4. Identify and detect errors/omissions and take the lead in resolving or arranging for the resolution of those errors.
5. 5. Maintain communications with all lending personnel to resolve any Real Estate customer issues efficiently.
6. 6. Monitor the existing pipeline for this position to make sure all loans are completed within a timely manner.
7. 7. Communicate with Lenders in all locations on any loan in the final documents and closing process.
8. 8. Take the lead in the MPF secondary market loan funding process.
9. 9. Obtain and maintain a working knowledge of regulatory requirements as they relate to safety and soundness of the Real Estate and MPF Lending programs.
10. 10. Compile and advise accurate information to management.
11. 11. Communicate all document changes and/or additions to Loan Officer(s) and the Mortgage Department Manager.
12. 12. Provide office service by implementing administrative systems, procedures and policies.
13. 13. Assist as a back-up processor, as needed.
14. 14. Demonstrate a strong commitment to customers and the Bank.
15. 15. Service loan portfolio to ensure documentation requirements are met.
16. 16. Prepare, review, and balance Closing Disclosures and final loan documentation for residential mortgage loans.
17. 17. Fund loan transactions, including distribution of funds and establishment of escrow accounts.
18. 18. Research, identify, and resolve documentation, compliance, funding, and closing discrepancies.
19. 19. Apply knowledge of mortgage regulations, bank policies, and lending requirements to ensure compliance and loan quality.
20. 20. Analyze complex loan documentation and provide recommendations or solutions regarding exceptions, errors, or process concerns.
21. 21. Maintain expertise regarding MPF secondary market requirements and communicate process improvements or updates to management.
22. 22. All employees are expected to exemplify and follow our core values.
23. 23. Regular attendance and punctuality when reporting to work.
24. 24. Travel to trade and industry schools and seminars as needed.
25. 25. This position may require installation of a Multi-Factor Authentication (MFA) app on an employee’s personal mobile device. MFA apps are used to authenticate a user’s identity to the system for security purposes.
26. 26. Adhere to and comply with all applicable, federal, and state laws, regulations, and guidance, including those related to BSA/AML, as well as adhere to the Bank’s policies and procedures.
27. 27. Perform other duties as assigned and requested.

Core Values:

• Humility - We are “blue-collar bankers”. We are relatable, down-to-earth people who greet our smallest customer the same way we greet our largest.
• Respectful, Genuine Care for Others - We care about each other, we care about our customers, and we care about our communities.
• Finds A Way - This simply put, is nothing more than attitude. It’s a can-do spirit, a desire to help, to contribute, to go above and beyond, and to make a difference.
• Effort - We expect a lot of ourselves and hold ourselves to a high standard. We are not entitled, and we need to earn it from our customers and each other every day.
• Owning-It - Owning-It or Accountability is a big word that can encompass a great many things. For Citizens Alliance Bank, it’s about ownership. When an employee says they will do something, they follow through and get it done.

Requirements

• Required – High School diploma or GED, Etc.
• Required – Continuing Education to maintain job knowledge.
• Required – Three to five years of banking, mortgage lending, loan processing, loan closing, loan funding, or related financial services experience.
• Required – Knowledge of general accounting and general ledger (GL) processes.
• Preferred – Three to five years of customer service experience.
• Preferred – Three to five years of residential mortgage closing and funding experience.
• Preferred – Experience preparing and balancing Closing Disclosures and final loan documents.
• Preferred – Proficiency in Microsoft Suites.