Real Estate Analytics Lead

Apex Systems; Milwaukee (WI); On-site; USD 85,000 - 110,000; Full time

Job summary

Apex Systems is seeking a Workspace Analytics Lead for an eight-month contract in Milwaukee, Wisconsin. This role involves defining a workspace metrics framework, evaluating data integrity, and developing analytical dashboards that inform space planning. The ideal candidate has experience in workspace analytics, strong communication skills, and hands-on experience with platforms such as OpenBlue and Power BI. The successful candidate will work independently in an outcome-focused environment.

Qualifications

• Experience in workspace, real estate, facilities, or portfolio analytics.
• Demonstrated ability to define metrics and analytics roadmaps.
• Hands-on experience with CAFM / IWMS platforms.

Responsibilities

• Define a workspace metrics framework for business planning.
• Evaluate data sources and identify gaps in analytics.
• Develop a workspace analytics roadmap.

Skills

Workspace analytics

Metric definition

Analytical skills

Communication skills

Experience with Power BI

CAFM / IWMS platforms

Tools

Power BI

Tableau

OpenBlue

Job description

Workspace Analytics Lead

Eight-month contract role based in Milwaukee, Wisconsin.

Key Responsibilities

Workspace Metrics & Measurement Strategy

• Define a workspace metrics framework that aligns to real business and campus planning decisions (e.g., reliable seat supply, capacity risk, space type performance).
• Establish clear metric definitions, assumptions, and calculation logic to ensure consistency and credibility across reporting.
• Align metrics to OpenBlue as the authoritative source for space inventory, space types, and seat assignments.

Data & Tool Assessment

• Evaluate current data sources and tools (e.g., OpenBlue, occupancy sensors, badge/presence data, workforce data) to determine what can be reliably measured today.
• Identify gaps, data integrity considerations, and dependencies that affect the usefulness of workspace analytics.
• Recommend practical improvements and sequencing, prioritizing use of existing systems before suggesting additional capabilities.

Dashboards & Insights

• Deliver a small set of decision-ready dashboards or analytical views that translate workspace data into clear, usable insights.
• Ensure outputs are designed to support space allocation, planning, and design conversations, not just reporting.
• Partner with Campus Strategy & Design leaders to validate that insights are understandable, defensible, and actionable.

Roadmap & Capability Build

• Develop a 12–18 month workspace analytics roadmap that sequences progress from data integrity → baseline visibility → deeper insights.
• Define what "good" looks like at each stage of maturity and what deliverables are expected.
• Document standards and approaches so that the capability can be sustained beyond the duration of the contract.

Required Experience

• Experience in workspace, real estate, facilities, or portfolio analytics.
• Demonstrated ability to define metrics and analytics roadmaps, not just produce reports.
• Hands‑on experience working with CAFM / IWMS platforms (OpenBlue experience strongly preferred).
• Power BI and/or Tableau experience required; API data feed experience preferred.
• Strong analytical and communication skills, with the ability to translate data into executive‑ready insights.
• Comfortable operating independently in a contract, outcome‑focused role.

What Success Looks Like

• Leaders have shared, trusted workspace metrics and stopped relitigating data.
• Workspace dashboards are actively used to inform space allocation and planning decisions.
• OpenBlue data is reliably aligned to defined standards for inventory and seat assignments.
• A clear roadmap exists for evolving workspace analytics over time.

Equal Opportunity Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership or any other characteristic protected by law.