Reagent Buyer & Planner

Madrona Venture Labs; San Carlos (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Nautilus is looking for a Reagent Buyer & Planner in California to secure uninterrupted supply of materials for reagent production. You will manage POs, inventory, ERP data, and supplier performance to support fast-paced manufacturing.

You will work across procurement, planning, warehouse operations, and ERP (NetSuite) while maintaining accuracy, lead times, and data integrity to enable reliable reagent manufacturing and product quality.

Qualifications

• Associate's or bachelor's degree in a related field.
• 2+ years of experience in purchasing, inventory control, material planning, receiving, or supply chain operations.
• Experience in biotechnology, life sciences, diagnostics, pharmaceutical, or medical device manufacturing.
• Hands-on experience with NetSuite.
• Strong understanding of inventory control, MRP, and purchasing processes.
• Experience with cycle counting and ABC analysis.
• Experience handling lot-controlled and expiration-controlled materials.
• Strong analytical, organizational, and problem-solving skills and ability to identify gaps.
• Ability to work independently and collaborate across departments.

Responsibilities

• Create and manage purchase orders for raw materials, reagents, consumables, and packaging components.
• Maintain supplier pricing, lead times, and purchasing parameters within NetSuite.
• Plan and manage inventory to support reagent manufacturing schedules and customer demand.
• Utilize NetSuite MRP to generate and execute purchasing and replenishment plans.
• Monitor supplier deliveries, open orders, and lead times to ensure on-time material availability.
• Receive, inspect, and process incoming materials, chemicals, reagents, and laboratory supplies, and verify shipments against purchase orders, packing slips, and CoA.
• Coordinate incoming inspection and release activities with Quality and Manufacturing teams.
• Manage temperature-sensitive shipments including ambient, refrigerated, frozen, and dry-ice materials.
• Maintain accurate item master records and inventory data within NetSuite, including units of measure, lead times, storage conditions, and supplier information.
• Ensure data integrity across purchasing, planning, inventory, and manufacturing modules.
• Generate inventory, purchasing, and supplier performance reports to support business decisions.
• Assist with internal and external audits and support compliance with quality system requirements.

Skills

Analytical skills

Organizational skills

Problem-solving

Education

Associate's or bachelor's degree in Supply Chain, Operations, Business, Life Sciences, or a related field

Tools

NetSuite

Job description

At Nautilus, we have a big and important mission: improve the health of millions by unleashing the potential of the proteome to accelerate drug development and enable a new world of precision and personalized medicine. We are developing a single-molecule protein analysis platform of unprecedented sensitivity, scale, and ease of use that we believe will democratize access to the proteome – one of the most dynamic and valuable sources of biological insight. To accomplish this, we are pursuing hard scientific problems with an entrepreneurial mindset and creating a world-class team of builders, innovators, and dreamers across a wide range of disciplines.

We are hiring for a Reagent Buyer & Planner to join our growing team. This role is responsible for purchasing, material planning, receiving, inventory control, and ERP data management to ensure uninterrupted supply of materials required for reagent production.

The successful candidate will play a critical role in supporting manufacturing by managing raw materials, reagents, consumables, and packaging components while maintaining inventory accuracy and supplier performance. This position is ideal for someone who enjoys working across procurement, planning, warehouse operations, and ERP systems in a fast-paced biotechnology environment.

Responsibilities

• Create and manage purchase orders for raw materials, reagents, consumables, and packaging components.
• Maintain supplier pricing, lead times, and purchasing parameters within NetSuite.
• Plan and manage inventory to support reagent manufacturing schedules and customer demand.
• Utilize NetSuite MRP to generate and execute purchasing and replenishment plans.
• Monitor supplier deliveries, open orders, and lead times to ensure on-time material availability.
• Receive, inspect, and process incoming materials, chemicals, reagents, and laboratory supplies, and verify shipments against purchase orders, packing slips, and Certificates of Analysis (CoA).
• Coordinate incoming inspection and release activities with Quality and Manufacturing teams.
• Manage temperature-sensitive shipments including ambient, refrigerated, frozen, and dry-ice materials.
• Maintain accurate item master records and inventory data within NetSuite, including units of measure, lead times, storage conditions, and supplier information.
• Ensure data integrity across purchasing, planning, inventory, and manufacturing modules.
• Generate inventory, purchasing, and supplier performance reports to support business decisions.
• Assist with internal and external audits and support compliance with quality system requirements.

Qualifications

Required Qualifications

• Associate's or bachelor's degree in Supply Chain, Operations, Business, Life Sciences, or a related field.
• 2+ years of experience in purchasing, inventory control, material planning, receiving, or supply chain operations.
• Experience working in biotechnology, life sciences, diagnostics, pharmaceutical, or medical device manufacturing environments.
• Hands-on experience with NetSuite.
• Strong understanding of inventory control, MRP, and purchasing processes.
• Deep understanding of inventory control methodologies (e.g., cycle counting, ABC analysis).
• Experience handling lot-controlled and expiration-controlled materials.
• Strong analytical, organizational, and problem-solving skills, with the ability to identify system and process gaps and implement scalable solutions.
• Ability to work independently and collaborate across multiple departments.

Nautilus Team Culture

• We are determined to do whatever it takes to get our platform into the hands of researchers who will use it to upend the status quo in basic research and healthcare.
• We work on cross functional teams, wear many hats, take risks to work through uncertainty, enjoy working collaboratively on challenging problems, and celebrate one another’s victories.
• We go above and beyond, but also strive to provide a supportive atmosphere of colleagues who are willing to lend a helping hand and make working at Nautilus not only fulfilling in its end goals, but enjoyable on a day-to-day basis.

Our Values:

• Be Excellent
• Be a Good Human
• Catalyze Customer Success
• Dream Big
• Drive for Results
• Enjoy the Voyage
• Succeed as One Team