RCM Client Services Specialist

Office Practicum; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Life Insurance

401(k) with company match

Paid Time Off

Holidays

Volunteer Hours

Company Wellness Program

Employee Assistance Program

Short and Long Term Disability

Job summary

Office Practicum seeks a Client Services Specialist to manage revenue cycle for assigned clients, serving as the main liaison with the Sutherland Global RCM team. You will drive revenue improvements, guide the Sutherland team, and ensure clients meet KPIs for retention and time to revenue.

You will collaborate to optimize OP software use, provide education on billing processes, and maintain strong client relationships.

Qualifications

• Minimum 5 years of full cycle RCM, EMR, and customer service experience.
• CPT and ICD10 knowledge.
• Microsoft Office proficiency.
• Google Docs proficiency.

Responsibilities

• Establish strategic advisor relationship with clients by understanding billing requirements and goals.
• Provide insight on financial health and guide solutions to reach revenue goals.
• Prepare business review presentations to communicate client financial health and satisfaction.
• Report denial/rejection trends and suggest process improvements.
• Maintain client documentation in Salesforce and client instructions in the client blueprint.
• Serve as primary client contact to handle needs and resolve issues promptly.
• Take independent action to resolve client billing matters and approve workflow changes when needed.
• Collaborate with Account Manager to optimize OP software use and identify training needs.
• Monitor go-live performance and provide enhanced monitoring for newly implemented clients.
• Maintain knowledge of payer guidelines for assigned regions with payer rules specialists.

Skills

RCM knowledge

EMR experience

Customer service

CPT/ICD10 knowledge

Microsoft Office

Google Docs

Education

College degree

Tools

Salesforce

Job description

The Client Services Specialist (CSS) oversees the revenue cycle for assigned clients and is responsible to ensure clients meet targets for KPIs, retention, and time to revenue. The CSS will serve as the primary point of contact and liaison between the practice and the Sutherland Global RCM team. The CSS is responsible for owning client relationships related to the revenue cycle, driving revenue improvements for practices, providing guidance and education to the Sutherland team.

Essential Functions / Tasks / Duties / Responsibilities

• Establish a strategic advisor relationship with clients by understanding their practice’s billing requirements, long term strategy and goals.
• Proactively provide insight on the financial health of their business and guidance on solutions and steps to bridge the gap to ensure their goals are achieved.
• Complete business review presentations with clients to effectively communicate practice financial health, determine current level of client satisfaction and identify opportunities to improve the revenue cycle
• Report monthly denial and rejection trends internally and externally and recommend process improvements to prevent future denials and rejections
• Ensure all meeting notes and client relationship documentation are documented in Salesforce and client specific instructions are documented on the client blueprint
• Act as primary client point of contact to handle individual needs, resolve conflicts, and provide solutions to customers in a timely manner
• Exercise sound judgment and make independent business decisions related to solving client related billing matters
• Approve and implement workflow modifications to meet client needs that may have significant financial impact to OP and/or the practice
• Develop and monitor action plans related to client escalations/concerns
• Maintain regular contact with RCM contacts at the practice via phone, email, and OP messages
• Identify at‑risk clients and determine actions required to resolve concerns and retain clients
• Provide guidance and education to the Sutherland team on clarifications, help items, and resolving outstanding AR
• Collaborate with RCM and Sutherland leadership on quality/productivity/TAT barriers
• Establish and maintain system parameters that support timely submission of claims to payers resulting in payment maximization that is both efficient and effective.
• Improve operational efficiencies to include OP software performance and assist with automation initiatives
• Collaborate with Account Manager to optimize use of OP software and identify client training needs
• Ensure success of newly implemented clients with enhanced monitoring of clients for the 6 weeks post go-live
• Maintain expert knowledge of payer guidelines for assigned geographic areas in collaboration with payer rules specialist and team leads.
• Complete offboarding process for clients exiting RCM services
• Strong knowledge of full cycle RCM, EHR systems, ICD‑10 / CPT coding
• Ability to efficiently and independently manage multiple tasks
• Ability to prioritize workload
• Understand, support, enforce and comply with Company policies, procedures and Standards of Business Ethics and Conduct
• Must be comfortable working with different systems and software applications
• Ability to effectively prioritize and execute tasks while under pressure
• Strong active listening, interpersonal written and oral communication skills
• Able to talk to speak with clients and employees in a professional, meaningful manner

Education / Professional Certifications Or Licenses Required

• College Degree, Professional Certifications and / or some combination of related experience

Experience Requirements

• Minimum of 5 years of full cycle RCM, EMR, and Customer Service experience
• CPT and ICD10 knowledge
• Microsoft office
• Google Docs

Work Environment / Physical Demands/ Travel Requirements

• Computer work in remote office environment
• Occasional weekends as needed
• Occasional travel to conferences / offices

Core Values

Office Practicum seeks to hire individuals who are able and willing to embrace our company’s performance based culture, as defined by our Core Values:

• We are Clinician First
• Pediatric Care is our Home
• We Deliver on our Commitments
• Our Success is Based on Results
• We Believe in the Power of Teams

We believe that consistently aligning our planning and execution with these core values will lead to long term success for both Office Practicum as well as the customers we serve.

Our team members enjoy a variety of benefits, including but not limited to:

• Medical, Prescription, Vision, and Dental Insurance
• Life Insurance
• 401(k) with company match
• Paid Time Off, Holidays, and Volunteer Hours
• Company Wellness Program
• Employee Assistance Program
• Short and Long Term Disability Insurance
• Pet Insurance
• Tuition Assistance Program
• Employee Recognition Program

Equal Employment Opportunity Statement

Our company is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ["protected class"] including, but not limited to: veteran status, uniform service member status, race, color, ancestry, pregnancy, childbirth and related medical conditions, national origin, non-job related handicap or disability, or the use of a guide or support animal, creed, religion, sex, sexual orientation, national origin, age [18 and over] - [40 or over], physical or mental disability, predisposing genetic characteristics, military status, marital status, protected action, concerted activity, or any other protected class under federal, state or local law.

Americans With Disabilities Act Statement

Our company is committed to providing equal employment opportunities to otherwise qualified individuals with disabilities, which may include providing reasonable accommodation where appropriate. In general, it is your responsibility to notify your supervisor of the need for accommodation. Upon doing so, your supervisor may ask you for your input or the type of accommodation you believe may be necessary or the functional limitations caused by your disability. Also, when appropriate, we may need your permission to obtain additional information from your physician or other medical or rehabilitation professionals.