Quality Systems Specialist

Takeda; Thousand Oaks (CA); On-site; USD 90,000 - 141,000; Full time

Job summary

Takeda in Thousand Oaks seeks a Quality Systems Specialist to support and enhance the Quality Management System across multiple cross‑functional teams. You will act as an SME for QMS processes, driving compliance, data integrity, and continuous improvement in a regulated manufacturing environment.

Key responsibilities include overseeing change controls, deviations, CAPAs, and document control; maintaining SOPs and dashboards; guiding cross‑functional trainings; and supporting audits and supplier

Qualifications

• Bachelor's degree in Science, Engineering, or related technical discipline.
• Minimum of 5 years of experience in Quality in regulated environments.
• Strong knowledge of QMS processes: change control, deviations, CAPA, document control, supplier quality.
• Understanding of global cGMP regulations for pharmaceutical/biopharma operations.
• Advanced Excel skills and data analysis for dashboards.

Responsibilities

• Provide oversight for key Quality Management System processes, including Change Controls, Deviations, CAPAs, Document Control, and Supplier Quality, ensuring timely, effective, and compliant execution.
• Review, assess, and approve Deviations, CAPAs, Change Controls, and related quality documentation to evaluate potential impacts to products and processes.
• Support continuous improvement initiatives for Quality System processes, including QMS system updates, process effectiveness assessments, and data integrity.
• Develop, revise, and maintain SOPs, forms, and other controlled documentation.
• Provide Quality Systems guidance and deliver cross-functional training; mentor new QMS users.
• Develop and maintain Quality Systems dashboards and reporting tools; analyze performance trends.
• Serve as administrator and SME for electronic Quality Systems solutions.
• Support Supplier Quality activities, including supplier qualification and performance monitoring.
• Assist audits and inspections as a Quality Systems SME.
• Collaborate with cross-functional teams to promote quality culture and compliance.

Skills

Quality systems

Project management

Data analysis

Communication skills

Change control

Education

Bachelor's degree in Science/Engineering/related technical discipline

Tools

Microsoft Excel

Electronic Quality Management Systems (eQMS)

Job description

Job Description

About the Role:

As a Quality Systems Specialist, you will support the day-to-day execution and continuous improvement of Quality Management System (QMS) activities at the Thousand Oaks site. In this role, you will help ensure Quality System processes are implemented, maintained, and executed in a timely and compliant manner while supporting a strong culture of quality, data integrity, and operational effectiveness.

You will serve as a Subject Matter Expert (SME) for assigned Quality System processes and partner closely with Manufacturing, Engineering, Validation, Automation, Laboratories, Maintenance, Metrology, Utilities, and other cross-functional teams. Through your expertise in quality systems, process improvement, data analysis, and compliance, you will help identify opportunities to strengthen processes, improve performance, and sustain a state of compliance.

How You Will Contribute:

• Provide oversight and guidance for key Quality Management System processes, including Change Controls, Deviations, CAPAs, Document Control, and Supplier Quality, ensuring timely, effective, and compliant execution.

• Review, assess, and approve Deviations, CAPAs, Change Controls, and related quality documentation to evaluate potential impacts to products and processes and ensure alignment with applicable quality requirements.

• Support continuous improvement initiatives for Quality System processes, including QMS system updates, process effectiveness assessments, and opportunities to improve compliance, efficiency, and data integrity.

• Develop, revise, and maintain Standard Operating Procedures (SOPs), forms, and other controlled documentation to ensure processes remain current and aligned with applicable requirements.

• Provide Quality Systems guidance and support to cross-functional stakeholders, coordinate and deliver Quality Systems training, and mentor new QMS users to promote consistent application of quality requirements.

• Develop and maintain Quality Systems dashboards and reporting tools; analyze and communicate performance trends, risks, and opportunities for improvement across the organization.

• Serve as an administrator and subject matter expert for applicable electronic Quality Systems solutions, supporting system functionality, process execution, and continuous improvement.

• Support Supplier Quality activities, including supplier qualification, performance monitoring, and resolution of supplier‑related quality issues.

• Support internal and external audits and inspections as a Quality Systems SME, including audit preparation, report development, response coordination, and timely closure of observations and commitments.

• Partner with cross‑functional teams to promote a strong quality culture and sustained compliance, serve as a department point of contact and backup when the Quality Systems Manager is unavailable, and perform other duties as assigned.

What You Bring to Takeda:

• Bachelor's degree in Science, Engineering, or a related technical discipline strongly preferred.

• Minimum of 5 years of experience in Quality required, preferably within a pharmaceutical, biotechnology, or other regulated environment.

• Functional knowledge of Quality Systems processes, including nonconformance management, Change Control, CAPA, Document Control, Supplier Quality, and product release required.

• Functional knowledge and understanding of global cGMP regulations and Quality Systems requirements applicable to pharmaceutical or biopharmaceutical operations required.

• Strong project management, organizational, and analytical skills, with the ability to manage multiple priorities and drive quality initiatives to completion required.

• Strong verbal and written communication skills, including the ability to create and deliver presentations to diverse audiences required.

• Strong decision‑making, interpersonal, and influencing skills, with the ability to effectively collaborate and build relationships across all levels of the organization required.

• Advanced Microsoft Excel skills, including data analysis, pivot tables, VLOOKUP/XLOOKUP, trend reporting, and dashboard development required.

• Experience with Quality System processes and process improvement tools preferred.

• Experience working with electronic Quality Management Systems and/or serving as a system administrator or subject matter expert preferred.

• Experience supporting audits, inspections, quality investigations, and regulatory commitments preferred.

• Demonstrated ability to identify process improvement opportunities, analyze performance trends, and implement sustainable solutions preferred.

Important Considerations:

At Takeda, our patients rely on us to deliver quality products. As a result, we must follow strict quality and compliance requirements to help ensure the safety and quality of our products. In this role, you may:

• Work primarily in a normal office environment.

• Perform primarily sedentary work with some light physical activity as required.

• Be expected to maintain flexibility in work hours, duties, and responsibilities based on business and operational needs.

• Be required to work more than 8 hours per day or 40 hours per workweek as necessary to meet business commitments.

• Collaborate regularly with cross‑functional teams and personnel across different levels of the organization, including site leadership.

• Be required to participate in audits, inspections, quality initiatives, or other activities that may require schedule flexibility.

• Be required to speak, read, write, and follow detailed written and oral instructions in English.

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient‑focused company that will inspire and empower you to grow through life‑changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

#GMSGQ #ZR1 #LI-Onsite

Takeda Compensation and Benefits Summary

We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.

For Location:

USA - CA - Thousand Oaks - Rancho Conejo

U.S. Base Salary Range:

$89,900.00 - $141,240.00

The estimated salary range reflects an anticipated range for this position. The actual base salary offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.The actual base salary offered will be in accordance with state or local minimum wage requirements for the job location.

For information about our benefits, please click here.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Locations

USA - CA - Thousand Oaks - Rancho Conejo

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Job Exempt

Yes