Quality Systems Specialist

Actalent; San Mateo (CA); Hybrid; USD 62,000 - 90,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short/long-term disability

HSA

Transportation benefits

Employee Assistance Program

Time Off

Job summary

Actalent seeks a Quality Systems Specialist to manage change controls across products, processes, equipment, facilities, and computerized systems within a cGMP-regulated environment. You will ensure alignment with QMS expectations, drive cross-functional collaboration, and maintain robust documentation to support continuous quality improvement.

The role emphasizes cross-functional leadership, rigorous documentation, and proactive engagement in audits and management reviews to maintain

Qualifications

• Six+ years of change control in a GxP environment.
• Six+ years of GMP experience in biologics manufacturing with a BS/BA.
• Strong QA experience in regulated manufacturing.
• Hands-on with change control initiation, review, execution, and documentation.
• Proficient in document control for SOPs, specifications, and methods.
• Experience collecting and trending quality system metrics.
• Experience supporting compliance audits in a GxP/GMP setting.
• Technical background in a scientific discipline.
• Ability to guide cross-functional meetings and decisions.
• Strong written and verbal communication skills.

Responsibilities

• Manage change controls for product, process, equipment, facility, and computerized systems.
• Review, initiate, execute, and document major, minor changes for local and global GxP operations.
• Lead cross-functional meetings to align on changes and ensure QMS adherence.
• Guide review discussions and document outcomes and rationale.
• Monitor change records and quality system metrics.
• Maintain tracking tools and databases for change records and activities.
• Support management review by preparing metrics and reports.
• Contribute to continuous improvement of quality processes.

Skills

Change control

GxP experience

Quality assurance

Documentation management

Cross-functional collaboration

Audit support

Communication skills

Biologics GMP knowledge

Education

BS or BA in a scientific/technical field

Tools

eQMS

Job description

Job Title: Quality Systems Specialist

Quality Systems Specialist manages and oversees change controls for products, processes, equipment, facilities, and computerized systems within a regulated manufacturing environment. This role ensures that changes align with quality management system expectations, support GxP operations, and maintain compliance with current Good Manufacturing Practices (cGMPs). The specialist works cross-functionally to drive strategic, tactical, and operational quality goals, while maintaining robust documentation and continuous improvement of quality systems.

Responsibilities

• Manage change controls related to manufacturing product, process, equipment, facility, and computerized systems, ensuring alignment with strategic, tactical, and operational quality goals.
• Independently review, initiate, execute, and thoroughly document critical, major, and minor change controls for both local and global GxP operations.
• Facilitate cross-functional meetings with stakeholders and leadership to align on proposed changes and ensure compliance with quality management system (QMS) expectations.
• Lead and navigate complex change review discussions, guide teams to a common decision on approach and follow-up actions, and document decisions and evaluations clearly and accurately.
• Support the management and monitoring of change records to ensure adherence to organizational and departmental metric targets.
• Maintain and update tracking tools and databases associated with change records and quality system activities.
• Support the management review process by developing and generating quality system metrics and trending reports, and escalating issues when required.
• Contribute to the maintenance and continuous improvement of quality systems processes, identifying and implementing enhancements as needed.
• Work directly with operating entities and internal partners to ensure timely follow-up and completion of change-related tasks.
• Participate in compliance audits as required, providing documentation, explanations, and support related to change control and quality systems.
• Maintain programs and processes that ensure high-quality products and compliance with current Good Manufacturing Practices (cGMPs).
• Write and implement changes to controlled documents, including standard operating procedures (SOPs), specifications, methods, and related quality documentation.
• Provide guidance and technical knowledge to more junior staff and monitor the performance of their daily tasks to ensure adherence to quality standards.

Essential Skills

• Minimum of six years of experience with change control in a GxP environment.
• 6+ years of relevant experience in a GMP environment for biologics manufacturing with a BS or BA degree.
• Strong quality assurance experience within regulated manufacturing environments.
• Hands-on experience with change control processes, including initiation, review, execution, and documentation.
• Proficiency in document control and management of controlled documents such as SOPs, specifications, and methods.
• Demonstrated ability to manage and monitor quality system metrics and trends.
• Experience participating in or supporting compliance audits in a GxP or GMP setting.
• Technical background supported by a degree in a scientific or related technical discipline.
• Ability to facilitate cross-functional meetings and drive alignment on change-related decisions.
• Strong written and verbal communication skills for clear documentation and stakeholder interaction.

Additional Skills & Qualifications

• Experience with small molecule and large molecule products, with a strong preference for biologics.
• Background in biologics manufacturing, including familiarity with associated quality and regulatory expectations.
• Experience supporting or contributing to management review processes through preparation of metrics and reports.
• Ability to analyze and interpret quality system data for trending and escalation purposes.
• Experience providing guidance and informal leadership to junior staff within a quality or GxP environment.
• Strong organizational skills and attention to detail in managing multiple change records and quality system activities.
• Comfort working with tracking tools, databases, and electronic quality management systems.

Work Environment

The role operates within a cGMP-regulated manufacturing and quality environment focused on biologics and other pharmaceutical products. The Quality Systems Specialist works closely with cross-functional teams, including operations, quality, and leadership, and frequently participates in structured meetings and formal change review boards. The position involves extensive use of computerized systems, electronic tracking tools, and documentation platforms to manage change controls, metrics, and controlled documents. Work is performed in a professional office and laboratory or production‑adjacent setting where adherence to cGMP, GxP, and internal quality management system procedures is essential. The environment emphasizes collaboration, compliance, continuous improvement, and clear documentation to support the delivery of high‑quality products.

Job Type & Location

This is a Contract position based out of Foster City, CA.

Pay And Benefits

The pay range for this position is $45.00 - $65.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Foster City,CA. Application Deadline This position is anticipated to close on Sep 5, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.