Quality Systems Coordinator Part-Time

Reliance Mobility, LLC; Columbia (TN); On-site; USD 25,000 - 41,000; Part time

Job summary

Reliance Mobility, LLC is seeking a Quality Systems Coordinator to support QA workflows, device preparation, shipment, and inventory control in a fast-paced environment. The role emphasizes meticulous documentation, strict adherence to processes, and timely recordkeeping.

Responsibilities include full QA on each device, uploading checklists and photos, generating shipping documents, and coordinating inventory receipts and storage while supporting quotes and invoices as needed.

Qualifications

• Prior experience in QA, inventory operations, or related workflow roles preferred.
• Exceptional organizational skills with attention to detail.
• Ability to follow structured workflows with accuracy and consistency.

Responsibilities

• Perform full QA on each device per established standards.
• Scan, upload, and attach QA checklists and photos to records.
• Create and maintain shipping labels and related documents.
• Coordinate inventory receipts, storage, and shelving.
• Support quotes, invoices, and purchase orders as needed.

Skills

Quality assurance

Inventory management

Documentation

Attention to detail

Tools

Scanning systems

Digital documentation

Job description

Quality Systems CoordinatorReports To: General ManagerDOL Status: Part-TimeSupervises: NoneWork Schedule: Monday–Friday, 8:00 AM–4:30 PMPosition SummaryThe Quality Systems Coordinator is a key operational role responsible for executing all quality assurance workflows, maintaining complete and accurate documentation, and supporting core processes related to device preparation, shipment, and inventory control. The role requires exceptional attention to detail, disciplined organizational habits, and consistent adherence to productivity, compliance, and documentation standards.Essential Duties and ResponsibilitiesQuality Assurance OperationsPerform full QA on each device in accordance with established standards and procedures.Scan, upload, and attach all QA checklists to the appropriate record.Capture, upload, and attach required packing photos as part of the QA workflow.Scan and attach all signed delivery notes to ensure complete documentation.Execute all post-QA processing steps, including:Sending invoicesPrinting packing slipsPrinting delivery notesPrinting shipping labels (as applicable)Documentation & Record AccuracyEnsure all QA photos, checklists, signed delivery notes, and shipping labels are correctly uploaded and attached to the corresponding order or device record.Create, maintain, and organize shipping labels for all outgoing devices.Inventory ManagementPerform quarterly inventory counts with precision and reconcile any discrepancies.Receive all incoming inventory shipments; verify contents against packing slips or purchase orders; document and stock all items properly.Maintain organized, compliant storage areas and properly shelve inventory.Receive incoming repair packages and deliver them promptly to the designated repair room.Operational & Administrative SupportAssist with generating basic quotes as needed.Convert approved quotes into invoices.Receive purchase orders and route them to the appropriate team member for programming.Bundle prebuilds in inventory, ensuring accuracy and completeness.Support additional duties, assignments, or departmental projects as required by leadership.Productivity & Performance ExpectationsNo more than 3% of assigned tasks may be overdue at any time.99% of all supporting documentation must be uploaded to corresponding patient files by 4:30 PM CST each Friday.100% of assigned orders must be fully QA’d by 4:00 PM CST daily (unless explicitly tasked for the next day).All weekly supporting documents must be fully uploaded by EOD Friday, including:QA ChecklistsPacking PhotosSigned Delivery NotesCopies of Shipping LabelsConsistently meets internal QA standards, documentation requirements, and workflow deadlines.QualificationsPrior experience in QA, inventory operations, or related workflow roles preferred.Exceptional organizational skills and attention to detail.Demonstrated ability to follow structured workflows with accuracy and consistency.Comfortable working in a fast-paced environment with shifting priorities.Proficient in scanning, digital documentation systems, and basic computer operations.