Quality Systems Coordinator

Astro Shapes LLC; Struthers (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Astro Shapes LLC seeks a Quality Systems Coordinator to keep the Quality Management System organized and audit-ready across all plants. You will own document control, CAPA tracking, calibration records and quality training records to ensure the system behind the floor runs smoothly.

The role involves coordinating internal and registrar/customer audits, maintaining calibration schedules, producing KPI reports and managing supplier certifications. Office-based with plant visits.

Qualifications

• Associate degree or equivalent experience; bachelor’s preferred.
• 2+ years in quality, document control or a QMS administration role in manufacturing.
• Working knowledge of ISO 9001 requirements.
• Highly organized with strong attention to detail and follow-through.
• Advanced Microsoft Excel, Word and SharePoint or document management system skills.

Responsibilities

• Administer document control: issue, revise, approve and archive procedures, work instructions, forms and quality records.
• Schedule and support internal audits; coordinate registrar and customer audits, including preparing evidence and logging findings.
• Track CAPA and customer complaints to on-time closure; send reminders and elevate overdue items.
• Maintain the gauge and lab equipment calibration schedule and records.
• Prepare data and minutes for management review; compile monthly quality KPI reports and customer scorecards.
• Maintain quality training matrices and records for operators and quality staff.
• Manage customer-specific requirements, certifications and supplier certification files.
• Prepare certificates of conformance and test reports when customers require them.
• Support continuous improvement of QMS processes and digital record-keeping.

Skills

Quality management

Audit readiness

Documentation control

Attention to detail

Education

Associate degree or equivalent experience; bachelor’s preferred

Tools

Excel

Word

SharePoint

QMS software

Job description

Position summary

The Quality Systems Coordinator keeps the Quality Management System organized, current and audit-ready across every plant. This role owns document control, audit scheduling, corrective-action tracking, calibration records and quality training records, so the quality team can focus on the floor knowing the system behind them is solid.

Key responsibilities

• Administer document control: issue, revise, approve and archive procedures, work instructions, forms and quality records.


• Schedule and support internal audits; coordinate registrar and customer audits, including preparing evidence and logging findings.


• Track corrective and preventive actions (CAPA) and customer complaints to on-time closure; send reminders and elevate overdue items.


• Maintain the gauge and lab equipment calibration schedule and records.


• Prepare data and minutes for management review; compile monthly quality KPI reports and customer scorecards.


• Maintain quality training matrices and records for operators and quality staff.


• Manage customer-specific requirements, certifications and supplier certification files (billet, paint, chemicals).


• Prepare certificates of conformance and test reports when customers require them.


• Support continuous improvement of QMS processes and digital record-keeping.

Qualifications

Required

• Associate degree or equivalent experience; bachelor's preferred.


• 2+ years in quality, document control or a QMS administration role in manufacturing.


• Working knowledge of ISO 9001 requirements.


• Highly organized with strong attention to detail and follow-through.


• Advanced Microsoft Excel, Word and SharePoint or document management system skills.

Preferred

• ISO 9001 internal auditor training or ASQ CQIA/CQA.


• Experience in metals or aluminum manufacturing.


• Experience with QMS software or ERP quality modules.

Work environment

Primarily office-based with regular visits to plant floors and labs for audits; must wear required PPE when in production areas.