Quality Operations Manager

Medical University of South Carolina; Charleston (SC); Hybrid; USD 85,000 - 115,000; Full time

Job summary

The Medical University of South Carolina seeks a Quality Operations Manager I to provide operational leadership for the Office of the Chief Quality Officer, Charleston Division. The role coordinates cross-functional quality and safety initiatives across Sterile Processing, Risk Management, Regulatory Affairs, Ethics, Infection Prevention, and Patient Safety, driving execution and accountability.

The position focuses on coordinating projects, developing action plans, tracking deliverables,

Qualifications

• Bachelor’s degree in healthcare administration, business administration, public health, nursing, health sciences, industrial engineering, or a related field required.
• Master’s degree in healthcare administration, business administration, public health, quality/safety, or related field preferred.
• Two to five years of experience in healthcare operations, quality improvement, project management, or related field preferred.

Responsibilities

• Coordinate projects and develop action plans across multiple departments.
• Track deliverables, review contracts, and support regulatory readiness.
• Prepare reports and executive summaries for leadership.
• Facilitate communication among clinical, operational, and administrative leaders.

Skills

Project management

Analytical skills

Communication

Data presentation

MS Office (Excel, PowerPoint)

Education

Bachelor’s degree in healthcare administration or related

Master’s degree preferred

Tools

Excel

PowerPoint

Word

Teams

Job description

Job Description Summary

The Quality Operations Manager I provides operational, project management, analytic, and administrative leadership support for the Office of the Chief Quality Officer, Charleston Division. This role supports cross-functional quality and safety operations across Sterile Processing, Risk Management, Regulatory Affairs, Ethics, Infection Prevention, Patient Safety, and other CQO-led priorities.

Entity Medical University Hospital Authority (MUHA)

Worker Type Employee

Worker Sub-Type Regular

Cost Center CC000649 CHS OH - Quality Management

Pay Rate Type Salary

Pay Grade Health-28

Scheduled Weekly Hours 40

Work Shift Day (United States of America)

The position is designed to strengthen execution, coordination, accountability, and follow-through across multiple departments. The manager will coordinate projects, develop action plans, track deliverables, review contracts, work with fiscal to maintain contractual excellence, support data-driven performance improvement, prepare reports and presentations, and facilitate communication among clinical, operational, and administrative leaders. A major focus of the role will be supporting Sterile Processing Department quality, reliability, regulatory readiness, and operational improvement efforts.

This role does not replace department-specific leadership. Instead, it provides centralized operational support to help each division advance priorities, resolve barriers, standardize processes, and sustain measurable improvements.

Education

Bachelor’s degree in healthcare administration, business administration, public health, nursing, health sciences, industrial engineering, or a related field required.

Master’s degree in healthcare administration, business administration, public health, quality/safety, or related field preferred.

Experience

Two to five years of experience in healthcare operations, quality improvement, project management, sterile processing support, perioperative operations, infection prevention, regulatory readiness, patient safety, or a related field preferred.

Experience in an academic medical center, hospital operations, perioperative services, sterile processing, quality/safety, or regulatory environment preferred.

Certifications Preferred, Not Required

Lean Six Sigma, CPHQ, PMP, CRCST, CHL, CSPDT, CIS, or other relevant healthcare quality, project management, or sterile processing certification.

Knowledge, Skills, and Abilities

• Strong project management skills with the ability to manage multiple priorities, deadlines, and stakeholders.
• Ability to support operational improvement across diverse departments without requiring direct authority over those teams.
• Working knowledge of healthcare quality, patient safety, regulatory readiness, performance improvement, and hospital operations.
• Familiarity with sterile processing, perioperative workflows, infection prevention principles, high-level disinfection, instrument readiness, and regulatory expectations preferred.
• Strong analytical skills, including ability to collect, organize, interpret, and present operational and quality data.
• Excellent written and verbal communication skills, including ability to prepare executive summaries, SBARs, presentations, reports, and action plans.
• Proficiency with Microsoft Office tools, especially Excel, PowerPoint, Word, Teams, and related reporting tools.
• Ability to facilitate meetings, document decisions, track action items, and drive follow-through.
• Ability to build trust with leaders, frontline staff, physicians, nurses, technicians, and administrative stakeholders.
• Demonstrated ability to identify operational gaps, recommend practical solutions, and support sustainable process improvement.
• Ability to function independently while keeping leadership informed of risks, barriers, and progress.

Degree of Supervision

This role works under general direction from the Chief Quality Officer or designee. The position requires independent judgment, initiative, and the ability to manage assigned projects and requests with limited supervision. The role may provide indirect coordination, project leadership, and work direction to team members or stakeholders involved in assigned initiatives but is not necessarily intended to have direct supervisory responsibility unless assigned.

Physical Requirements

• Continuous – 6-8 hours per shift
• Frequent – 2-6 hours per shift
• Infrequent – 0-2 hours per shift
• Ability to perform job functions while standing. (C).
• Ability to perform job functions while sitting. (C)
• Ability to perform job functions while walking. (Continuous)
• Ability to climb stairs. (I)
• Ability to work indoors. (C)
• Ability to work outside in temperature extremes. (I)
• Ability to work from elevated areas. (F)
• Ability to work in confined/cramped spaces. (F)
• Ability to perform job functions from kneeling positions. (I)
• Ability to bend at the waist. (C)
• Ability to twist at the waist. (F)
• Ability to squat and perform job functions. (F)
• Ability to perform “pinching” operations. (F)
• Ability to perform gross motor activities with fingers and hands. (C)
• Ability to perform firm grasping with fingers and hands. (C)
• Ability to perform fine manipulation with fingers and hands. (C)
• Ability to reach overhead. (F)
• Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (C)
• Ability to fully use both legs. (C)
• Ability to use lower extremities for balance and coordination. (F)
• Ability to reach in all directions. (C)
• Ability to lift and carry 50 lbs. unassisted. (I)
• Ability to lift/lower objects 50 lbs. from/to floor from/to 36 inches unassisted. (I)
• Ability to lift from 36” to overhead 25 lbs. (I)
• Ability to exert up to 50 lbs. of force. (I)
• Ability to maintain vision 20/40 corrected. (C)
• Ability to see and recognize objects close at hand or at a distance. (C)
• Ability to match or discriminate between colors. (C)
• Ability to determine distance/relationship between objects; depth perception. (C)
• Good peripheral vision capabilities. (C)
• Ability to maintain hearing acuity, with correction. (C)
• Ability to perform gross motor functions with frequent fine motor movements. (C)
• Ability to deal effectively with stressful situations. (C)

Success Measures

• Timely completion of assigned projects, action plans, reports, and follow-up items.
• Improved visibility and tracking of SPD performance, including instrument readiness, defect trends, delays, cancellations, backlog, and scan compliance.
• Improved coordination among SPD, perioperative services, infection prevention, quality, regulatory, and risk partners.
• Reliable support for regulatory readiness, audit preparation, policy review, and corrective action tracking.
• Clear, concise reporting to the Chief Quality Officer and department leaders.
• Strong stakeholder satisfaction with communication, follow-through, problem-solving, and responsiveness.
• Demonstrated ability to support multiple CQO departments with project management and operational excellence.

Additional Job Description

Bachelor’s degree in healthcare administration, business administration, public health, nursing, health sciences, industrial engineering, or a related field required.

Master’s degree in healthcare administration, business administration, public health, quality/safety, or related field preferred.

Experience

Two to five years of experience in healthcare operations, quality improvement, project management, sterile processing support, perioperative operations, infection prevention, regulatory readiness, patient safety, or a related field preferred.

Experience in an academic medical center, hospital operations, perioperative services, sterile processing, quality/safety, or regulatory environment preferred.

Mobility & Posture

• Standing: Continuous
• Sitting: Continuous
• Walking: Continuous
• Climbing stairs: Infrequent
• Working indoors: Continuous
• Working outdoors (temperature extremes): Infrequent
• Working from elevated areas: Frequent
• Working in confined/cramped spaces: Frequent
• Kneeling: Infrequent
• Bending at the waist: Continuous
• Twisting at the waist: Frequent
• Squatting: Frequent

Manual Dexterity & Strength

• Pinching operations: Frequent
• Gross motor use (fingers/hands): Continuous
• Firm grasping (fingers/hands): Continuous
• Fine manipulation (fingers/hands): Continuous
• Reaching overhead: Frequent
• Reaching in all directions: Continuous
• Repetitive motion (hands/wrists/elbows/shoulders): Continuous
• Full use of both legs: Continuous
• Balance & coordination (lower extremities): Frequent

Lifting & Force Requirements

• Lift/carry 50 lbs. unassisted: Infrequent
• Lift/lower 50 lbs. from floor to 36”: Infrequent
• Lift up to 25 lbs. overhead: Infrequent
• Exert up to 50 lbs. of force: Frequent
• Examples:
• Transfer 100 lb. non-ambulatory patient = 50 lbs. force
• Push 400 lb. patient in wheelchair on carpet = 20 lbs. force
• Push patient stretcher one-handed = 25 lbs. force

Vision & Sensory

• Maintain corrected vision 20/40 (one or both eyes): Continuous
• Recognize objects (near/far): Continuous
• Color discrimination: Continuous
• Depth perception: Continuous
• Peripheral vision: Continuous

Work Environment & Conditions

• Effective stress management: Continuous
• Rotating shifts: Frequent
• Overtime as required: Frequent
• Latex-safe environment: Continuous

We hope you will like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees