Quality Control Associate Materials Management

Zoetis, Inc; Charles City (IA); On-site; USD 60,000 - 80,000; Full time

Job summary

Zoetis, Inc. in the United States seeks a Quality Control Associate for material management to support the QC department with inventory control of supplies, chemicals, and reagents, and to oversee the stability program and budget alignment.

You'll coordinate with vendors for timely procurement, maintain PM and calibration schedules, prepare regulatory reports, and document testing and sample shipments while serving as back-up for the QC sample room and records management.

Qualifications

• BA/BS degree in a scientific discipline or business; 0–2 years experience (SAP/zLIMS highly desired) or 6 years relevant experience.
• Strong communication (oral and written), interpersonal, and team/group interactive and leadership skills.
• Strong commitment to product quality, customer service, and continuous improvement.

Responsibilities

• Material & Vendor Management: Review and maintain inventory of laboratory supplies, chemicals, and reagents to support laboratory operations.
• Coordinate with vendors to ensure timely procurement and delivery of materials, and promptly notify QC personnel of any delays or discontinuation of materials from vendors.
• Monitor and track department budget related to materials and supplies to ensure spend is staying within allotted budget.
• Equipment Maintenance: Maintain preventive maintenance (PM) and calibration schedules for QC equipment (e.g., pipettes, thermometers, and other departmental instruments).
• Schedule and document equipment servicing and calibration activities.
• Regulatory Reporting & Testing: Prepare test reports for submission to regulatory bodies, ensuring accuracy and compliance with required standards.
• Coordinate and track the shipment of test samples or reagents to vendors or external laboratories, ensuring clear communication, proper documentation, and strict chain of custody throughout the process.
• Stability Program Management: Establish the annual stability schedule; completes launches on time; stability sample management; authoring of stability reports; ensuring commitments associated with the stability program are met.
• Quality Control Administrative Support: Serve as back-up for the QC sample room, assisting with sample receipt, storage, and tracking; provide support for other QC administrative functions as needed, including documentation, filing, and record management.

Skills

Vendor management

Inventory management

Budget monitoring

Communication

Regulatory awareness

Education

BA/BS in science or business

Tools

SAP

ZLIMS

Veeva Vault

ETS

Job description

POSITION SUMMARY:

The Quality Control Associate for material management supports the Quality Control (QC) department by specializing in material and vendor management, with oversight of the department's budget and the stability program. This role is responsible for maintaining inventory of laboratory supplies, chemicals, and reagents; coordinating with vendors to ensure timely procurement and delivery of materials while notifying QC personnel of any delays or discontinuations, monitoring department spending and ensuring Stability schedule, protocol, samples, and launches are maintained in compliance with internal and regulatory requirements. The position also manages preventive maintenance and calibration schedules for QC equipment, schedules and documents servicing activities, prepares and tests reports for regulatory bodies, and ships test samples or reagents to necessary vendors with proper documentation. Additionally, the Quality Control Associate I serves as back-up for the QC sample room and provides support for other QC administrative functions, including documentation, filing, and record management.

POSITION RESPONSIBILITIES:

Material & Vendor Management:

• Review and maintain inventory of laboratory supplies, chemicals, and reagents to support laboratory operations.
• Coordinate with vendors to ensure timely procurement and delivery of materials, and promptly notify QC personnel of any delays or discontinuation of materials from vendors.
• Monitor and track department budget related to materials and supplies to ensure spend is staying within allotted budget.

Equipment Maintenance:

• Maintain preventive maintenance (PM) and calibration schedules for QC equipment (e.g., pipettes, thermometers, and other departmental instruments).
• Schedule and document equipment servicing and calibration activities.

Regulatory Reporting & Testing:

• Prepare test reports for submission to regulatory bodies, ensuring accuracy and compliance with required standards.
• Coordinate and track the shipment of test samples or reagents to vendors or external laboratories, ensuring clear communication, proper documentation, and strict chain of custody throughout the process.

Stability Program Management:

• Establish the annual stability schedule
• Completes launches according to the plan to ensure on time testing
• Stability sample management
• Authoring of stability reports
• Ensuring all internal and regulatory commitments associated with the stability program are met.

Quality Control Administrative Support:

• Serve as back-up for the QC sample room, assisting with sample receipt, storage, and tracking as needed.
• Provide support for other QC administrative functions as needed, including documentation, filing, and record management.

EDUCATION AND EXPERIENCE:

• BA/BS degree in scientific discipline or business with 0-2 years experience (experience in SAP/zLIMS highly desired) or 6 years relevant experience
• Demonstrated ability to interact positively with all levels of colleagues.
• Strong communication (oral and written), interpersonal, and team/group interactive and leadership skills.
• Strong commitment to product quality, customer service, and continuous improvement.

TECHNICAL SKILLS REQUIREMENTS:

• Proficient in Microsoft Word, Excel, Powerpoint, Outlook, etc.
• Experience with 9CFR & EU regulatory requirements.
• Experience with outlines of production and special outlines.
• Experience maintaining departmental budgets and tracking inventory using relevant management systems.
• SAP/ZLIMS/Veeva Vault/ ETS

PHYSICAL POSITION REQUIREMENTS:

• Must be able to walk, sit, or stand for long periods of time.
• Must be able to reach above shoulder level, bend/stoop, kneel, push/pull, and handle/grip frequently.
• Must be able to work scheduled 40 hours with the ability to work overtime as needed.
• Must be able to work weekends as needed.
• Must be able to drive and can travel.
• Ability to safely lift and transport boxes weighing up to 40 pounds.
• Regular reaching, bending, stooping, and twisting.
• Repetitive motion and substantial movement of the wrists, hands, and/or fingers.
• Flexibility to cover rotating weekend duties or have unusual attendance requirements.
• Ability to work for short periods in coolers and freezers as required for sample handling and inventory management.

Full timeRegularColleague

Zoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at [e-mail] to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at www.Zoetis.com/careers site, or (2) via email to/from addresses using only the Zoetis domain of "@zoetis.com". In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.