QUALITY CONTROL ANALYST - 65000016

Florida; Tallahassee (FL); On-site; USD 35,000 - 38,000; Full time

Benefits offered by this job

Health insurance

Life insurance $25,000

Dental & vision options

Annual & sick leave

10 paid holidays

Retirement plan options

Flexible Spending Accounts

Tuition waivers

Job summary

The State of Florida's Department of Elder Affairs seeks a Quality Control Analyst to perform routine access visits, investigate complaints in long-term care facilities, and support the Office of State Long-Term Care Ombudsman. The role reports to the District Ombudsman Manager, requires travel, and is not a remote position.

Salary is commensurate with experience, with travel and certification requirements; work ethic and confidentiality are essential in this office-based role serving Florida's

Qualifications

• Strong organizational skills are required.
• Ability to handle telephone calls courteously and effectively.
• Excellent written and verbal communication skills.
• Ability to operate general office equipment.
• Ability to conduct assessments and fact-finding interviews.
• Ability to investigate, analyze and resolve complaints.
• Ability to write accurate investigative reports.
• Ability to maintain strict confidentiality.
• Ability to work independently and make decisions.
• Travel is required.

Responsibilities

• Answers the phone and documents information in the web-based system; checks voice mail.
• Enters complaint and routine visits data; updates as received.
• Tracks reports and log information; maintains appropriate logs.
• Travels to facilities post-certification and conducts routine visits as needed.
• Investigates and resolves long-term care residents' complaints; interviews staff and family; writes findings reports.
• Assists with volunteer paperwork, travel, and training hours.
• Processes mail, emails, and faxes; responds as appropriate; e-filing.
• Coordinates monthly ombudsman district council meetings.
• Keeps inventory of forms and office supplies; coordinates distribution.
• Ensures volunteer approval process and timely notifications.

Skills

Organizational skills

Telephone etiquette

Written & verbal communication

Office equipment operation

Assessments & interviews

Investigative & analytical

Report writing

Confidentiality

Independent decision making

Travel readiness

Tools

Microsoft Office Suite

Windows 2000

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:884708

Working Title: QUALITY CONTROL ANALYST - 65000016

This position is responsible for conducting routine access visits and investigating complaints about services in long-term care facilities. The ombudsman is a designated representative of the Office of State Long-Term Care Ombudsman as authorized by federal and state law. The ombudsman serves under the direction of the District Ombudsman Manager.

This position is not a teleworking position, and the incumbent is required to report to the DOEA office in the area it serves.

PAY

Salary will be commensurate with experience and qualifications, ranging from $34,760.04 to $38,480.04, annually.

DUTIES AND RESPONSIBILITIES

• Answers the phone and documents information and assistance in the web-based documentation system; checks and responds to voice mail at the district level for Panhandle and Central Office.
• Enters complaint, case, and routine access visit information in web-based documentation system; enters updates as received.
• Tracks incoming reports and information such as Adult Protective Services reports, nursing home discharge and transfers, facility contact information, etc.; updates appropriate log or tracking tool.
• Following certification as ombudsman, travels to facilities and conducts routine access visits as needed.
• Following certification as ombudsman, travels to facilities and investigates and resolves long-term care facility residents' complaints as needed. Identifies significant individual and systemic problems affecting residents and brings them to the attention of the District Ombudsman Manager (DOM); Conducts interviews with residents, facility staff and family members, reviews documents, and writes report of findings while protecting the confidentiality of residents.
• Assists in preparing, processing and maintaining volunteer paperwork including applications, travel, activity reports, and continuing education training hours.
• Processes miscellaneous incoming mail, emails, and faxes; respond as appropriate; general office e-filing.
• Assists the District Ombudsman Manager (DOM) with preparing and arranging monthly ombudsman district council meetings.
• Tracks inventory of office items such as forms, brochures, promotional items, office supplies, and electronic equipment; prepares orders as needed; coordinate distribution of items to field staff and volunteers.
• Coordinates and implements the volunteer ombudsman approval process in HQ ensuring that all paperwork is completed, and potential volunteers are notified in a timely manner.
• Serves as primary office contact in the absence of the DOM.
• Maintains the program’s emergency contact list and district office contact list.
• Performs other duties as assigned
• Travel is required.
• Attendance is an essential function of this job

KNOWLEDGE, SKILLS, AND ABILITIES

• Possess good organizational skills.
• Ability to handle telephone calls in a courteous and effective manner.
• Ability to communicate effectively both orally and in writing.
• Ability to operate general office equipment.
• Ability to conduct assessments and fact-finding interviews.
• Ability to investigate, analyze and resolve complaints.
• Ability to write reports.
• Ability to deal effectively with people.
• Ability to perform basic arithmetic calculations.
• Knowledge of basic investigative techniques.
• Knowledge of the rules governing Ombudsman investigations and assessments.
• Ability to collect and analyze evidence.
• Ability to use deductive reasoning.
• Ability to analyze information and determine its validity.
• Ability to write accurate investigative reports.
• Ability to make independent decisions.
• Ability to conduct thorough investigations.
• Ability to maintain strict confidentiality.
• Ability to establish and maintain effective working relationships with others.
• Apply the policies, procedures, and programs governing the agency.
• Ability to communicate with others to obtain and verify information.
• Ability to analyze and interpret written, numerical, and verbal data from various sources.
• Ability to type and prepare reports and memoranda accurately and timely.
• Ability to plan and organize to ensure work is completed in accordance with applicable laws, regulations, rules and policies.
• Ability to read, understand, and apply regulations, and policy directives.
• Ability to fulfill all ombudsman program certification and continuing education training requirements.
• Proficiency in Microsoft Office Suite and Windows 2000.

REQUIREMENTS

• If selected for employment applicant will be required to become a certified Ombudsman upon time frame set by employer.
• Travel is required. Operates own private motor vehicle for routine travel within the assigned office's planning and service area. All applicable State and local driving laws and insurance regulations must be strictly adhered to in the operation of the private vehicle while performing State business. You must possess a valid Florida driver’s license.

THE BENEFITS OF WORKING FOR THE STATE OF FLORIDA

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive employee benefits including:

• State Group Health Insurance Coverage;
• $25,000 Life Insurance Policy (100% paid by employer);
• Dental, vision, and other supplemental insurance options available;
• Annual and Sick Leave benefits,
• 10 paid holidays each year;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts; and
• Tuition waivers to attend State of Florida community colleges, colleges, and universities!

For a more complete list of benefits, clickhttps://www.mybenefits.myflorida.com/.

OUR ORGANIZATION AND MISSION

The Department is dedicated to promoting the well-being, safety, and independence of Florida's seniors, their families, and caregivers. Its vision is for all Floridians to live well and age well.

SPECIAL NOTE

Candidate Profile (application) must be complete in its entirety.

• Include supervisor names and phone numbers of all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment for 3 months or moreMUST be addressed on application.
• Experience, education, training, knowledge, skills, and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It isunacceptableto use the statement “See Resume” in place of entering work history.
• Periods of employment should be entered with themost recent/current listed first.
• If you are a retiree of the Florida Retirement System (FRS), please contact the FRS to determine if your current benefits may be affected if you are reemployed with the State of Florida in an FRS-covered position. Your current retirement benefits may be canceled, suspended, or deemed invalid depending upon the date of your retirement.
• If claiming Right to First Interview, candidatesMUSTattach a copy of your official layoff letter when applying.
• All documentation is due by the close of the vacancy announcement.

BACKGROUND CHECKS

Successful completion of a Level 2 Criminal History Background Check is required for all applicants selected for this position.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.

The Department of Elder Affairsisan "older worker-friendly" employer and also lists vacancies on the Silver Edition website, found at http://silver.employflorida.com , that connects persons age 50 and older with other businesses/volunteer organizations/employers who specifythey are"older worker-friendly".

The Department of Elder Affairsisan an E-Verify employer and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each New Employee’sI-9 Form to confirm work eligibility.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.