Quality Assurance Representative - Silver Lake

capitalvacations; Kissimmee (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Capital Vacations is seeking a Quality Assurance Representative to support the sales process by verifying owner and contract details, explaining paperwork ethically, and ensuring customers leave confident in their purchase. The role focuses on accuracy, regulatory compliance, and minimizing rescissions.

Ideal candidates have a high school diploma or GED, Notary credentials, and prior sales experience in the timeshare industry, with strong communication, organization, and multitasking skills.

Qualifications

• High school diploma/GED or 1–3 years related experience.
• Sales experience within the Timeshare industry.
• Possess and maintain Notary credentials.

Responsibilities

• Provide customer service to Owners during closings and cancellation period.
• Assist with contracts and office tasks.
• Verify documents for accuracy and contract integrity.
• Prepare contract files for funding and scan into system.
• Follow regulations and company policies for Timeshare closings.
• Handle misrepresentation concerns and report to management.
• Advise Sales Management on corrective actions up to termination for misrepresentations.
• Protect company from misrepresentations.
• Close a reasonable percentage of closings each month.
• Download and file closings; track for monthly bonus.
• Download QA recordings and label within required timeframes.
• Maintain low net cancellation rate.
• Manage contracts placed on suspense.
• Handle cancellations by phone or walk-in; preserve ownership.
• Complete administrative tasks timely.
• Maintain productive working environment.
• All other duties as requested.

Skills

Sales experience

Customer service skills

Written and oral communication

Typing and basic computer skills

Multitasking

Independent work

Organization and time management

Flexible schedule

Education

High school diploma / GED

Notary credentials

Sales experience in Timeshare industry

Job description

Capital Vacations is the fastest growing company within our sector of the Hospitality Industry. We pride ourselves on delivering best-in-class service and providing access to over 90 internal club destinations, plus thousands more external options. Our mission is simple: to provide quality vacations to our valued members and guests.

We're looking for dynamic individuals to join our fast-paced team, driven by success and rewarded with industry‑leading compensation plans.

The Quality Assurance Representative continues the sales process with an intent to maintain the integrity of the Capital product. This role verifies the accuracy of Owner and purchase information with the Owner while explaining the contract paperwork ethically and ensuring the new Owner leaves with a feeling of satisfaction and confidence in the purchase. The QA Representative maintains proper sales procedures while decreasing the rescission rate of the Resort.

The Ideal Candidate

• Flexibility to work weekends and holidays.
• Professional demeanor with a tenacious attitude.
• Detailed‑oriented with strong problem‑solving skills.
• Great opportunity for former loan processors, contracts processors, closing agents, title agents, bank tellers as well as sales representatives.

Principal Duties and Responsibilities

• Provides Customer Service to Owners during the closings, as well as before and after the cancellation period of any purchase. Ensures that our newest Owner leaves with confidence in the purchase.
• Assists with contracts, processes and other functions in the office as needed or requested.
• Verifies all documents for accuracy; checks contracts for errors and omissions.
• Prepares all contract files for funding and scans files into Smart Search.
• Adheres to regulation and company policies/procedures concerning the Timeshare closing process.
• Handles misrepresentation concerns and client disputes and reports when necessary; reports escalated items to Upper Management as appropriate.
• Makes recommendations and assists on site Sales Management Team regarding corrective counseling, training, up to termination for misrepresentations.
• Protects the company from misrepresentations.
• Must close a “Reasonable Percentage” (within 10% of the average number of closings of other Quality Assurance Representatives at the same site/department) of closings occurring each month.
• Downloads each closing, labels and appropriately files within the required timeframe to qualify for Monthly Tier bonus as outlined on the Quality Assurance Compensation Plan.
• Downloads QA recordings, labels and files appropriately within 24 hours for closing at the site level and 72 hours for closing on a roadshow. Labels and saves the files while following the correct procedures. One missing recording is below the Minimum Performance Standards.
• Maintains a low net cancellation rate while maintaining the integrity of Capital Vacations ownership. Net cancellation percentage of 15% or higher is below the Minimum Performance Standards.
• One or more contract(s) placed on suspense in a monthly period is below the Minimum Performance Standards.
• Handles cancellations by phone or walk‑in; works to retain cancellations as owners and, if unsuccessful, completes necessary documents according to cancellation procedure.
• Completes administrative assignments in an orderly and timely fashion.
• Maintains a productive working environment.
• All other duties as requested.

Education, Essential Training / Certifications, and Experience

• High school diploma/ GED or one to three years of related experience and training; or equivalent combination of education and experience.
• Sales experience within the Timeshare industry
• Possess and maintain Notary credentials

Skills, Knowledge, and Abilities

• Sales experience
• Maintain Reasonable Percentage of closings (within 10% of the average number of closing per QA at same site/department)
• Maintain low Net Cancellation rate (14% and below)
• Customer service skills
• Written and oral communication skills
• Typing and basic computer skills
• Ability to multitask
• Ability to work independently
• Organization and time management skills
• Flexible schedule

Shift

• Additional hours may be required to meet deadlines or cover shifts
• Regular Hours, On-Call, and Weekend
• Flexibility to work weekends and holidays.
• 80% in Silver Lake
• 20% travel to other regional properties, Cocoa Beach, Daytona, and Hollywood Beach