Quality Assurance and Compliance Specialist

State of Colorado; Denver (CO); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Annual leave

Sick leave

11 paid holidays

Medical and dental plans

Life insurance $50,000

Retirement plans 401K/457

Short Term Disability

Additional optional life and disease

Credit Union Membership

RTD pass

Training and professional development

Job summary

State of Colorado is seeking a Quality Assurance and Compliance Specialist within the Colorado Energy Office. The role supports federally funded programs, develops and oversees the Quality Management Program, and ensures compliance with EPA and other federal standards.

The position emphasizes independent work within a collaborative team and requires strong budgeting and reporting skills. The hybrid role involves working across Local Government and Building Decarbonization teams, ensuring

Qualifications

• Strong Microsoft Office and Google Suite skills are required.
• Excellent people skills and proven success leading work processes and compliance.
• Strong written, oral, and presentation communication skills.
• Strong time management and organizational skills.
• Ability to quickly adapt to and work with Salesforce and other grant/funding management tools.

Responsibilities

• Develop, implement, and improve CEO’s Quality Assurance Program.
• Refine the Quality Management Plan and develop SOPs for managing environmental information operations.
• Establish and maintain QA monitoring across projects and coordinate with program managers.
• Conduct periodic assessments and implement corrective actions as needed.
• Ensure compliance through monitoring, oversight, and fraud prevention processes.
• Support grant compliance efforts and training resources for program staff.
• Promote a culture of performance, continuous improvement, and operational excellence.
• Handle budget guidance and oversight across programs.
• Assist in budget tracking, reporting, and compliance with grant requirements.

Skills

Microsoft Office

Google Suite

People skills

Written/oral/presentation comms

Time management

Salesforce proficiency

Tools

Salesforce

Job description

This mission of the Colorado Energy Office (CEO) is to reduce greenhouse gas emissions and consumer energy costs by advancing clean energy, energy efficiency and zero emission vehicles to benefit all Coloradans. The Colorado Energy Office is a great place to work, with collaborative and talented employees who are passionate about our mission and a flexible hybrid (work from home/work from office) atmosphere. Employees report high satisfaction with their work, their colleagues and manager, and CEO leadership. Join us!

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities. Governor’s Office staff should demonstrate a commitment to equity, diversity, inclusion and accessibility (EDIA) in the workplace to fulfill the promise of a Colorado For All. Staff are expected to participate in learning opportunities and training to increase their knowledge around EDIA, have a growth mindset, and embed new learnings and skills into daily business practices. Creating inaccessible digital content such as web pages, emails, presentations, or documents leaves the state open to fines up to $3,500 based on the language in House Bill 21-110. Staff should strive to make all digital content accessible using provided accessibility resources.

Starting Salary:$70,000.00 - $90,000.00 Annually

*This position is eligible for a hybrid working arrangement. Hybrid positions are expected to be present at the office location for no less than one day per work week.

The Quality Assurance and Compliance Specialist supports federally funded program work on CEO’s program teams including Local Government, Building Decarbonization, and others. This position is part of CEO’s Operations team and will help develop and provide oversight to CEO’s Quality Management Program, including developing and implementing policies and procedures that ensures compliance with EPA’s Quality Assurance policy. The position will also support compliance with federal requirements including but not limited to 2 CDR 200, Build America Buy America, and Davis-Bacon, and collect and report on financial and performance metrics. Finally, this position will provide budget guidance and oversight.

The expectations for these programs in Colorado and nationally are high, and candidates for this position should have experience helping stand up new programming or supporting existing programming, with a focus on quality assurance, compliance, and fiscal management. In addition, candidates should be comfortable acting independently, but work well and contribute positively to an effective team environment.

Responsibilities

Quality Assurance and Compliance

• Develop, implement, and continuously improve CEO’s Quality Assurance Program.

• Refine CEO’s Quality Management Plan (QMP) as needed, review and contribute to Quality Assurance Project Plans (QAPPs) for CEO and subawardees, and develop standard operating procedures for managing environmental information operations (EIO).

• Establish and maintain quality assurance monitoring and control measures for active projects and programs across the full project/program lifecycle, and work with program managers to incorporate quality assurance into all aspects of program/project design and implementation.

• Conduct periodic assessments of CEO’s quality program, identifying opportunities for improvement as well as potential issues including root cause, and recommending and supporting implementation of corrective actions.

• Ensure programs maintain compliance by helping program managers implement monitoring, oversight, and fraud prevention processes.

• Contribute to an officewide approach for grant compliance that ensures consistency as appropriate, and help to ensure that program managers have the training and resources needed to comply with all federal grant requirements.

• Take steps to support a culture of performance management, continuous improvement, and operational excellence.

Budget Tracking and Reporting

• Work with the program teams to effectively manage grant-funded budgets, and submit budget and scope modifications to EPA and DOE as needed.

• Ensure programs maintain compliance with Uniform Grant Guidance and manage accounting according to state and federal rules, and stay up to date on all reporting requirements and training opportunities.

• Assist in submitting grant information, modifications, and compliance reporting for BABA, DBRA, National Historic Preservation Act, and participation by Disadvantaged Business Enterprises using EPA Central Data Exchange, LCP Tracker, or similar software.

• Calculate and analyze grant expenditures, ensure costs are reasonable, allowable and allocable, and submit quarterly financial reporting, semi-annual required reports, and monthly cash draws.

• Actively participate in periodic meetings with EPA Project Officers and other staff, and provide insight on budget and expenditure progress and issues as needed.

Minimum Qualifications

• At least one year of experience in a role that works with Quality Assurance as defined by EPA.

• At least 3 years of experience with federal compliance including BABA, DBRA, state historic preservation act, and other federal regulations.

• Experience with federal and state grant management, sub-recipient fiscal monitoring, and compliance.

• Strong Microsoft Office and Google Suite skills are required.

• Ability to quickly adapt to and work with Salesforce and other grant/funding management tools.

• Excellent people skills and proven success leading work processes and compliance.

• Strong time management and organizational skills.

• Strong written, oral, and presentation communication skills.

Preferred Qualifications

• Experience in performance or financial audits or other areas requiring completion of quantitative and qualitative analysis.

• Understanding of environmental monitoring methodologies, data analysis techniques, and quality assurance principles.

Benefits

• Annual leave accrued at 13.33 hours per month (4 weeks a year)

• Sick leave accrued at 6.66 hours a month (10 days a year)

• 11 paid holidays per year

• Medical and dental plans

• State paid life insurance policy of $50,000

• Choice of 2 retirement plans

• 401K and 457 plans

• State paid Short Term Disability coverage

• Additional optional life and disability plans

• Credit Union Membership

• RTD pass

• Training and professional development

Equity, Diversity and Inclusion

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

ADAAA Accommodations

The Office of the Governor is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Staffing Coordinator (the Director of Human Resources) at [e-mail].

Conditions of Employment

Applicants must pass a thorough background check prior to employment.