Quality Assurance Analyst-Non Profit Programming

Volunteers of America Colorado; Commerce City (CO); On-site; USD 58,000 - 62,000; Full time

Benefits offered by this job

Vacation Time

Sick Time

Paid Holidays

Floating Holidays

Personal Days

Tuition Assistance

Pension Plan

403b Retirement Plan with Agency Match

Health, Dental, Vision

Life Insurance

Wellness Program

Employee Discount Program

Public Service Loan Forgiveness

Job summary

Volunteers of America Colorado is seeking a QA Analyst to safeguard grant compliance, strengthen program quality, and elevate customer experience across ANS programs. The role involves strategic reviews, training on data systems, and coordinating service quality monitoring.

Strong knowledge of funder requirements and evidence-based practices is essential. The position requires collaboration with program staff, monitoring visits, and preparation for audits to ensure timely and accurate reporting.

Responsibilities

• Plan, organize, and conduct Strategic Reviews (Strat Reviews) to verify compliance with grant requirements across all ANS programs; document findings and track corrective actions to resolution.
• Develop, maintain, and update QA tools, forms, SOPs, policies, and documentation to reflect current requirements and best practices.
• Design and continuously improve data systems, forms, dashboards, and tracking tools in collaboration with program staff and stakeholders to ensure data accuracy, reliability, and consistency.
• Develop and implement documentation standards and performance measurement processes for new and existing programs, ensuring alignment with compliance and reporting standards.
• Train and support staff on QA processes (E.g., Start review), data collection protocols, data systems, documentation standards, and compliance requirements.

Job description

Why Volunteers of America?

VOAC recognizes the unique needs of the older adult who needs a wheelchair ramp to stay at home safely, and the preschooler whose family needs additional resources. VOAC supports veteran’s efforts to exit homelessness as well as provides a safe place for survivors of domestic violence. Wherever VOAC goes, it combines relationship-building, volunteers and quality services to lift and support our neighbor’s efforts to become self-sufficient and reach their full potential.

Description

The ANS QA Analyst safeguards grant compliance, strengthens program quality, and elevates customer experience across ANS programs. This position is responsible for conducting strategic reviews, developing and delivering training on data systems and documentation standards, overseeing the financial management of grant funds, and coordinating service quality monitoring activities. Success requires expert knowledge of funder requirements and evidence-based practices (e.g., Trauma‑Informed Care, Critical Time Intervention, Motivational Interviewing) to support staff training and continuous improvement.

Essential Duties And Responsibilities

• Plan, organize, and conduct Strategic Reviews (Strat Reviews) to verify compliance with grant requirements across all ANS programs; document findings and track corrective actions to resolution.
• Develop, maintain, and update QA tools, forms, SOPs, policies, and documentation to reflect current requirements and best practices.
• Design and continuously improve data systems, forms, dashboards, and tracking tools in collaboration with program staff and stakeholders to ensure data accuracy, reliability, and consistency.
• Develop and implement documentation standards and performance measurement processes for new and existing programs, ensuring alignment with compliance and reporting standards.
• Train and support staff on QA processes (E.g., Start review), data collection protocols, data systems, documentation standards, and compliance requirements. Including onboarding and refresher trainings.
• Evaluate program operations and data quality, proactively identifying and resolving errors, inconsistencies, and compliance risks ahead of audits and emerging trends.
• Participate in external audits and funder monitoring visits, providing documentation and QA support.
• Research and recommend tools, systems, and technologies to improve monitoring, efficiency, and service delivery.
• Standardize key performance indicators (KPIs) and outcomes across programs to ensure consistent reporting practices and implement QA check‑in processes to assess performance and identify strengths and improvement opportunities.
• Monitor program performance, outcomes, and compliance indicators, escalating risks to the Principal Analyst and Program leadership with actionable recommendations.
• Conduct limited monitoring of kitchen meal service operations and delivery activities, which includes review of meal counts, food temperature logs, driver logs, route documentation, and service records to ensure compliance with nutrition program standards, grant requirement and program outcomes.
• Maintain a working knowledge of basic kitchen and food service supply chain operations to support effective quality monitoring.
• Review complaints and incident reports and implement corrective actions to improve service quality.
• Coordinate and conduct monitoring visits to VOA Colorado and community partner/sub‑grantee sites to assess compliance and adherence to best practices; elevate systemic issues with clear recommendations.
• Conduct site checks twice a year to verify adherence to program guidance and share findings with the Principal Analyst and program leadership.
• Participate in Program Evaluation and Review committees, providing QA insights, data analysis, and recommendations.
• Communicate data definitions, sources, and usage guidelines to support program evaluation/review and decision‑making.
• Monitor grant expenditures and financial performance, ensuring timely spend and compliance with funding requirements; minimize reliance on internal accounts (e.g., account 4600) in alignment with financial policies.
• Identify and communicate financial or compliance risk indicators to Program Leadership and Principal Analyst; trigger start review focus when needed.
• Partner with Accounting and program leadership to identify training needs related to financial processes and incorporate them into QA activities/check‑ins.
• Regularly discuss financial focus areas with directors/senior directors, incorporate them into strategic review agendas, and promote transparency through standardized templates, checklists, and periodic financial health snapshots for program leadership.
• Monitor and analyze customer satisfaction using survey (including DRCOG) and internal systems (e.g., ServTracker, SUDS, dashboards), track trends and generate insights to support continuous quality improvement, refine monitoring approaches where gaps exist (especially for programs without standardized survey), and report findings to inform training, process improvements, and strategic priorities.
• Provide reports, analyses, and special projects accurately and within required timelines.
• Confirm tasks outside regular responsibilities with the Principal Analyst prior to execution (e.g., data entry or unscheduled process/site observations when specifically requested).

Salary

Salary: $57,784 for candidates with experience

Working Conditions And Physical Requirements

• Travel throughout the program’s service area may be required.
• Ability to work adjusted schedules to support trainings, monitoring visits, or program needs.
• Must be able to work in diverse and, at times, uncomfortable environments such as homeless shelters, service facilities, streets, offices, and all other locations necessary to fulfill program objectives.

Position Type and Expected Hours of Work

• Full‑Time or Part‑Time as indicated in posting.

Benefits

• Vacation Time
• Separate Sick Time
• Paid Holidays
• Floating Holidays
• Personal Days
• Volunteer/Wellness Day
• Tuition Assistance
• Pension Plan
• 403b Retirement Plan with Agency Match
• Health, Dental, Vision, Pet Insurance
• Life Insurance
• Accident Insurance
• Employee Assistance/Work‑Life Balance Program
• Employee Discount Program
• LifeLock with Norton
• Public Service Loan Forgiveness

Additional Information

Veterans Strongly Encouraged to Apply

VISA SPONSORSHIP IS NOT OFFERED FOR THIS ROLE

Volunteers of America is an EEO Employer

Position WILL REMAIN OPEN UNTIL FILLED

Employee must be able to perform essential job functions with or without reasonable accommodation and without posing a direct threat to safety or health of self or others. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Employee will perform job according to applied laws. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If you require a reasonable accommodation to perform this role,