QHSF Administrator

Owen Daniels; Hailey (ID); On-site; USD 43,051 - 51,123; Full time

Job summary

QHSF Administrator role in Berinsfield, Oxfordshire that supports Quality, Health & Safety and Facilities functions. You will manage QMS documentation, assist with NCRs and audits, and help drive continuous improvement in a fast-paced manufacturing setting.

The ideal candidate has experience in Quality, QHSE or Compliance Administration within engineering or manufacturing, with strong organisational skills and good communication. Proficiency in Microsoft Office and SAP/ERP is advantageous.

Qualifications

• Experience in Quality, Health & Safety or Compliance Administration.
• Experience in manufacturing or engineering environment.
• Knowledge of Quality Management Systems (QMS).
• Understanding of Health & Safety documentation and compliance.
• Excellent organisational skills and attention to detail.
• Proficient in Microsoft Office; SAP or ERP experience advantageous.

Responsibilities

• Maintain and control Quality Management System (QMS) documentation.
• Support NCRs, corrective actions and quality records.
• Assist with supplier quality documentation and goods‑in inspection records.
• Produce quality reports and KPI data for management.
• Support internal and external quality audits.
• Maintain document control procedures and accuracy of records.
• Maintain Health & Safety documentation, policies and procedures.
• Assist with risk assessments, training records and competency matrices.
• Coordinate Health & Safety documentation for compliance.
• Support near‑miss reporting and corrective actions.
• Help organise Health & Safety meetings and monitor follow‑ups.
• Support the administration of Planned Preventative Maintenance (PPM) schedules.
• Maintain contractor documentation, RAMS and compliance records.
• Assist with facilities‑related compliance and environmental records.
• Ensure site records are maintained and audit-ready.

Skills

Quality management knowledge

Documentation management

Auditing support

Organisational skills

Tools

SAP

ERP systems

Microsoft Office

Job description

QHSF Administrator

Location: Berinsfield, Oxfordshire

Salary: Around £35,000 (Flexible depending on experience)

The Opportunity

We're looking for a QHSF Administrator to join a growing engineering and manufacturing business, supporting the Quality, Health & Safety and Facilities functions.

This is a fantastic opportunity for someone with previous experience in Quality, Health & Safety or Compliance Administration who enjoys working in a fast-paced manufacturing environment. You'll play a key role in maintaining compliance, supporting audits, managing documentation and helping drive continuous improvement across the business.

Key Responsibilities

Quality

• Maintain and control Quality Management System (QMS) documentation.
• Support the management of Non‑Conformance Reports (NCRs), corrective actions and quality records.
• Assist with supplier quality documentation and goods‑in inspection records.
• Produce quality reports and KPI data for management.
• Support internal and external quality audits.
• Maintain document control procedures and ensure records remain accurate and up to date.

Health & Safety

• Maintain Health & Safety documentation, policies and procedures.
• Assist with Risk Assessments, training records and competency matrices.
• Coordinate Health & Safety documentation to ensure legislative compliance.
• Support the administration of near‑miss reporting and corrective actions.
• Help organise Health & Safety meetings and monitor follow‑up actions.

Facilities

• Support the administration of Planned Preventative Maintenance (PPM) schedules.
• Maintain contractor documentation, RAMS and statutory compliance records.
• Assist with facilities‑related compliance, maintenance records and environmental documentation.
• Ensure site records are maintained and readily available for audit purposes.

About You

We're looking for someone who has experience working within an engineering or manufacturing environment and enjoys being organised, detail‑oriented and proactive.

Ideally you'll have:

• Previous experience in a Quality, QHSE, HSE or Compliance Administration role.
• Experience working within a manufacturing or engineering environment.
• Knowledge of Quality Management Systems (QMS).
• Understanding of Health & Safety documentation and compliance.
• Strong organisational skills with excellent attention to detail.
• Good working knowledge of Microsoft Office.
• Experience using SAP or another ERP system would be advantageous.
• The ability to read engineering drawings would be beneficial but is not essential.
• Excellent communication skills and a positive, can‑do attitude.