Purchasing Specialist I

Spectraforce Technologies; North Chicago (IL); On-site; USD 52,000 - 76,000; Full time

Job summary

Spectraforce Technologies in North Chicago, IL is seeking a Purchasing Specialist I to support MRO procurement, manage requisitions and purchase orders, and serve as a liaison between service providers, customers, and the organization. The role requires strong attention to detail and familiarity with procurement systems.

The position emphasizes data analytics, process improvements, and cross-functional collaboration to optimize inventory and ensure timely order fulfillment in a dynamic work

Qualifications

• High School Diploma or equivalent is required.
• 1 year experience in MRO, Warehouse, Purchasing, Finance, Data Entry, Data Analytics is preferred, but not required.
• Ability to read and understand documents related to company policies, processes and procedures.
• Ability to learn and use various system applications including Microsoft Office, CMMS-Maximo, cVend, SAP-SRM/S4HANA, DSP, Smartsheet and Cognos.

Responsibilities

• Review and enter requests for Maintenance Stock Standardization Recommendations (MSSR).
• Provide support to internal customers requiring assistance with systems, materials, or services not a part of MSA-SOW.
• Provide direct technical support to the MRO Team by responding to complex requests and leading key initiatives. Leverage expertise in procurement systems, inventory management, and data analytics to resolve issues, streamline workflows, and implement process improvements. Collaborate on cross-functional projects, apply advanced Excel functions for report generation and trend analysis, and contribute to continuous improvement efforts within MRO activities.
• Coordinate activities with internal customers, purchasing and qualified vendors to ensure cost and customer needs are balanced. Monitor and expedite orders, as necessary.
• Analyze data and assess recommendations regarding planning factors, material sourcing, vendor selection and unit cost.
• Cross-collaborate on MRO technical issues and resolve payable inquiries.
• Implement corrective actions to address discrepancies in MRO inventory, enhancing accuracy and ensuring alignment with operational standards and goals.
• Identify process improvements where applicable for superior customer service including new customer requirements.
• Adhere to core behaviors and demonstrates: All for One AbbVie, Decide Smart and Smart, Agile and Accountable, Clear and Courageous, Make Possibilities Real.
• Complete and apply all corporate and divisional policies and procedures along with safety and compliance training along with supporting audit documentation requirements for internal Quality, Maintenance Excellence Program (MEP), external regulatory agencies and/or customers.
• Provide backup assistance and actively cross-train with the MRO II position to ensure seamless operational coverage and foster personal and team growth opportunities.

Skills

MRO knowledge

Data analytics

Inventory management

Excel

SAP-SRM/S4HANA

CMMS-Maximo

Communication

Attention to detail

Purchasing

Education

High School Diploma or equivalent

Tools

CMMS-Maximo

SAP-SRM/S4HANA

Smartsheet

Cognos

Microsoft Office

Job description

Position Title: Purchasing Specialist I
Work Location: North Chicago, IL 60064
Assignment Duration: 5 months (possible extension- performance based)
Work Schedule: 7:30-4pm

Position Summary: Supports the purchasing of items and service orders at The Organization Lake County. This role ensures high levels of customer satisfaction by acting as a liaison between service provider representatives, customers, and the organization.

Background & Context: They possess a working knowledge of Maintenance, Repair, and Operation (MRO) functions to assist with administration and ensure service effectiveness. The MRO I manages the process from creating a requisition in the MRO systems to the purchase order fulfillment.

Key Responsibilities:

• Review and enter requests for Maintenance Stock Standardization Recommendations (MSSR).
• Provides support to internal customers requiring assistance with systems, materials, or services not a part of MSA-SOW.
• Provide direct technical support to the MRO Team by responding to complex requests and leading key initiatives. Leverage expertise in procurement systems, inventory management, and data analytics to resolve issues, streamline workflows, and implement process improvements. Collaborate on cross-functional projects, apply advanced Excel functions for report generation and trend analysis, and contribute to continuous improvement efforts within MRO activities.
• Coordinate activities with internal customers, purchasing and qualified vendors to ensure cost and customer needs are balanced. Monitor and expedite orders, as necessary.
• Analyze data and assess recommendations regarding planning factors, material sourcing, vendor selection and unit cost.
• Cross-collaborate on MRO technical issues and resolve payable inquiries.
• Implement corrective actions to address discrepancies in MRO inventory, enhancing accuracy and ensuring alignment with operational standards and goals.
• Identify process improvements where applicable for superior customer service including new customer requirements.
• Adhere to core behaviors and demonstrates: All for One AbbVie, Decide Smart and Smart, Agile and Accountable, Clear and Courageous, Make Possibilities Real.
• Complete and apply all corporate and divisional policies and procedures along with safety and compliance training along with supporting audit documentation requirements for internal Quality, Maintenance Excellence Program (MEP), external regulatory agencies and/or customers.
• Provide backup assistance and actively cross-train with the MRO II position to ensure seamless operational coverage and foster personal and team growth opportunities.

Qualification & Experience

• High School Diploma or equivalent is required. 1 year experience in MRO, Warehouse, Purchasing, Finance, Data Entry, Data Analytics is preferred, but not required.
• Ability to read and understand documents related to the company's policies, processes and procedures. Along with the ability to sit for long periods of time for data entry responsibilities.
• Ability to effectively communicate with others using written and verbal skills.
• Ability to learn and use various system applications including Microsoft Office, CMMS-Maximo, cVend, SAP-SRM/S4HANA, DSP, Smartsheet and Cognos among others.
• Strong attention to detail, organization and time management skills.
• Possess basic analytical ability to identify material savings and inventory investment.
• Inventory control, purchasing or project coordination experience preferred using the CMMS-Maximo and SAP-SRM systems.