Purchasing Specialist

Encore Fire Protection; Pawtucket (RI); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive Pay

Tuition Assistance

401(k) with company match

Health, dental and vision

Life Insurance

Company swag

Job summary

Encore Fire Protection is seeking a Purchasing Specialist to support a fast-paced, multi-state operation. You will turn product requests and vendor quotes into accurate POs, manage pricing and lead times, and communicate updates to project teams. The role emphasizes accuracy, organization, and proactive problem solving to keep projects on schedule.

Qualifications

• Three years of purchasing or procurement experience in a high-volume, service-oriented, or construction environment.
• Strong attention to detail with consistent accuracy in data entry and order placement.
• Ability to manage multiple tasks in a fast-paced environment while maintaining organization and follow-through.
• Proficiency in Microsoft Office and experience using purchasing or inventory management software.
• Clear and professional communication across teams.
• Proactive mindset to anticipate needs, identify issues early, and recommend solutions.

Responsibilities

• Organize product requests and identify the best vendor based on pricing, location, and availability.
• Place accurate purchase orders with suppliers, ensuring correct part numbers, pricing, and delivery schedules.
• Communicate material availability and updates to product managers and project teams.
• Work closely with Accounts Payable and internal partners to resolve supplier payment discrepancies.
• Maintain supplier relationships and support tactical purchasing activities including pricing discussions and terms.
• Track pricing trends, lead times, and material changes and share insights with the Purchasing Manager and relevant teams.
• Support purchasing documentation, process updates, and system accuracy.
• Assist with maintaining inventory and forecasting needs when required.

Skills

Attention to detail

Multi-tasking

Office software

Communication

Proactive mindset

Education

Bachelor’s degree in Business, Supply Chain, Operations

Tools

Microsoft Office

Purchasing software

Inventory management software

Job description

Who We Are

At Encore Fire Protection, we are proud to be the east coast's largest full-service fire protection company, serving over 90,000 customers from Maine to Louisiana. With a team of over 2,200 dedicated employees, we provide innovative, customized fire suppression, fire sprinkler, and fire alarm solutions that protect lives and properties every day.

Our goal is to deliver superior experience to those who trust us to safeguard what matters most. We are passionate about continuous growth, innovation, and maintaining a culture that thrives on success and commitment to safety. Our mission?To be the best fire protection company the industry has ever seen.

The Opportunity

Encore’s purchasing team plays a critical role in keeping materials flowing, projects on schedule, and technicians equipped across multiple states. We are looking for a Purchasing Specialist who can balance speed with accuracy, stay organized in ahigh-volumeworkflow, and spot issues before they slow anything down.

This role requires someone who enjoys comparing vendors, solving material shortages, keeping pricingaccurate, and making sure the right part gets to the right place at the right time.If you are the kind of person who catches an incorrect unit price from a mile away, you will thrive here.

Key Responsibilities

Your work centers on turning a stream of material requests, part numbers, and vendor quotes into the right item landing in the right place at the right time. You get a quiet sense of satisfaction from a clean PO,an accurateunit price, and solving a “we are out of this” problem before anyone on the job site even knows about it.

• Organize product requests andidentifythe best vendor based on pricing, location, and availability.
• Placeaccuratepurchase orders with suppliers, ensuring correct part numbers, pricing, and delivery schedules.
• Communicate material availability and updates to product managers and project teams.
• Work closely with Accounts Payable and internal partners to resolve supplier payment discrepancies.
• Maintain supplier relationships and support tactical purchasing activities including pricing discussions and terms.
• Track pricing trends, lead times, and material changes and share insights with the Purchasing Manager and relevant teams.
• Support purchasing documentation, process updates, and system accuracy.
• Assist with maintaining inventory and forecasting needs when required.

What You Bring to the Table

• Threeyearsofpurchasingor procurement experience in a high volume,service-oriented, or construction environment
• Strong attention to detail with consistent accuracy in data entry and order placement
• Ability to manage multiple tasks in afar-pacedenvironment whilemaintainingorganization andfollowthrough
• Proficiencyin Microsoft Office and experience using purchasing or inventory management software
• Clear and professional communication skills with the ability to partner effectively across teams
• A proactive mindset with the ability toanticipateneeds,identifyissues early, and recommend solutions

What Will Make You Stand Out?

• You have abachelor’s degree in Business, Supply Chain, Operations, or a related field.
• You have experience working in a privateequity-backedenvironment or within a scaling, growth-orientedbusiness.

#LI-LP1

Beyond the Paycheck

At Encore,we’reall about creating a culture where success is celebrated. We recognize that our work makes people’s lives safer, and we reward those who contribute to our growth.Here’swhat you can expect:

• Competitive Pay:Hourly rate based on experience with a performance-based bonus opportunity.

• Tuition Assistance:Paid tuition for fire protection-related schooling needed to obtain licensing.

• Purpose-Driven Work Environment:We believe in working smarter, not harder.You’llbe part of a culture that values results, and we empower our team to focus on impactful work.

• Swag:High-quality company swag and attire (t-shirts, hoodies, jackets) – at least twice a year.

• People-Focused Culture: We know our greatest strength is our people.That’swhywe’vebuilt a culture that encourages experimentation, learning, and improving together.You’llhave the space to share your ideas and help shape a company that is constantly growing.

• Tools for Success:Access to leading-edge web-based productivity tools.

• Health and Wellness:Comprehensive medical, dental, and vision coverageto keep you and your family healthy.

• Retirement Planning:Participation in our Fidelity 401(k) plan with a company match, helping you save for your future.

• Life Insurance:Company-paid life insurance policy of $50,000 to give you peace of mind.

EEO Statement

Encore Fire Protection is an Equal Opportunity Employer.

Encore Fire Protection is an E-Verify Employer.

As an EEO/AA employer, Encore Fire Protection considers applicants for employment without regard to, and does not discriminatebased ongender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.