Purchasing Specialist

Msupply; New England (ND); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Weekly pay

Employee discounts

Job summary

mSupply is seeking a Purchasing Specialist to oversee purchase policies, procedures, and PO administration for designated locations and product categories. The role focuses on procurement planning, supplier management, and strategic sourcing to manage inbound orders and fulfill special orders.

The ideal candidate brings 1+ years in purchasing, strong organizational skills, and proficiency with Excel and MS Office.

Qualifications

• 1+ years of purchasing experience or related operations.
• Exceptional organizational, multitasking, and communication skills.
• Intermediate in Microsoft Excel (formulas and formatting).
• High school diploma or GED required.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook); strong numerical and analytical skills.
• Skilled in using office technology, including computers, phone systems, and virtual platforms.

Responsibilities

• Oversee purchase order administration for designated branches, vendors, or product categories.
• Utilize the ERP system for data entry, messaging, queue management, batching, and purchasing operations.
• Maintain product records within the ERP system and ensure accurate PO management and special-order processing.
• Proactively update open purchase orders to ensure accurate arrival timelines, expediting as needed.
• Review vendor lead times to support reliable planning and resolve pricing discrepancies.
• Cultivate strong vendor relationships and inform management of critical issues.

Skills

Organizational skills

Multitasking

Communication skills

Education

High school diploma or GED

Tools

Microsoft Excel

MS Office

Job description

Do you love working with talented people? So do we!

Our team is growing and we’re looking for best-in-class talent. We value experienced, career-minded employees who focus on teamwork, professionalism and an unparalleled commitment to customer service. We offer full-time employees a competitive benefits package that includes health, dental and vision insurance, along with life and AD&D insurance, 401k plans, vacation time and more.

Browse positions available at mSupply and throughout our HVAC, plumbing and appliance parts business units nationwide. Use the filters to narrow by department, business unit or location.

Position:Purchasing Specialist

Location: New England Area

Remote Status: Hybrid

Job Id:4106-mSupply

# of Openings:1

About mSupply™

mSupply is a North American distributor of OEM repair parts and equipment serving the appliance, HVAC and plumbing industries. Headquartered in St. Louis, the company combines industry expertise with a broad product selection and a national distribution network.

With 2,000 employees across the United States and Canada, mSupply delivers speed and reliability at scale, with a vast product inventory and same-day shipping. Its family of brands is focused on making sure customers always get the Right Products. Right Now.™

Job Summary

The Purchasing Specialist is responsible for overseeing purchase policies, procedures, and processes related to Purchase Order administration for designated branch locations, vendors, or product categories. This role leverages product expertise, procurement planning, and strategic sourcing methods to manage inbound purchase orders and facilitate special order fulfillment.

Job Duties & Responsibilities

• Demonstrates proficiency with vendor-specific platforms and web-based systems.
• Utilizes the company ERP system effectively for data entry, messaging, queue management, batching, and purchasing operations.
• Accurately maintains product records within the ERP system.
• Ensures precise management of purchase orders and special-order processing.
• Proactively update open purchase orders to ensure accurate arrival timelines, expediting when necessary.
• Review and maintain current vendor lead times to support reliable planning.
• Resolve vendor delivery issues efficiently, escalating unresolved matters as appropriate.
• Cultivate and sustain strong vendor relationships; promptly inform management of critical or complex issues.
• Manage job and special-order queues daily to ensure smooth fulfillment.
• Oversee timely and accurate placement of all special orders.
• Respond to internal status inquiries promptly and professionally.
• Manage order acknowledgements and resolve pricing discrepancies.
• Collaborate cross-functionally to address product damage and freight claims.
• Maintain open purchase order reports with accuracy and consistency.
• Escalate potential workflow disruptions to management as needed.
• Exercise sound judgment to anticipate and support the needs of assigned areas.
• Maintain proficiency in company systems for tasks including data entry, communication logs, and workflow updates.
• Perform additional duties as assigned, adapting to evolving business needs.

Qualifications

• 1+ years of experience in purchasing and related operations.
• Exceptional organizational, multitasking, and communication skills
• Intermediate in Microsoft Excel (including formulas and formatting)
• High school diploma or GED required.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook); strong numerical and analytical skills.
• Skilled in using office technology, including computers, phone systems, and virtual platforms.

Physical Demands & Work Environment

This role requires approximately 40+ hours per week and involves routine physical activity, including:

• Regular bending, lifting, and carrying of items up to 10 lbs
• Prolonged use of hands and arms for computer and office-related tasks
• Extended periods of sitting (up to 8 hours), with intermittent standing and walking
• Frequent communication via phone and in-person interactions (up to 6 hours daily)
• Continuous use of office equipment such as computers and phones (up to 8 hours)

What We Offer:

We prioritize your well-being from day one with a comprehensive benefits package that includes:

• Medical, dental, vision, and prescription coverage effective immediately
• 401(k) plan with company contributions
• Life insurance and short- and long-term disability coverage
• HSA/FSA options and an Employee Assistance Program (EAP)
• Paid time off, including vacation, holidays, and personal days
• Weekly pay, employee discounts, and more

Equal Employment Opportunity & Pre-Employment Requirements

mSupply is an Equal Opportunity Employer. We make employment decisions without regard to sex, age, race, color, creed, religion, national origin, citizenship or immigration status, sexual orientation, gender identity or expression, disability, genetic information, marital status, veteran or military status, or any other status protected by applicable federal, state, or local law.

We are committed to providing reasonable accommodations to qualified individuals with disabilities and to applicants with sincerely held religious beliefs, in accordance with applicable law. To request a reasonable accommodation, please contact [e-mail] .

Final offers of employment may be contingent upon completion of job-related pre-employment checks and screenings permitted by law for the position. For roles that require operation of a company vehicle, a Motor Vehicle Record (MVR) check may also be conducted to determine insurability. This employer participates in E-Verify to confirm employment eligibility in the United States.

CORPORATE
One City Place, Suite 400
St Louis, MO 63141
[phone]