Purchasing Receiver

Balboa Bay Resort & Club; Newport Beach (CA); On-site; USD 28,000 - 30,000; Full time

Job summary

Balboa Bay Resort & Club in Newport Beach, CA is seeking an Entry level Storeroom/Receiving Clerk. The role handles receipt, verification, and processing of all goods, plus orderly storage and inventory maintenance.

You will deliver packages to guests and staff daily and ensure a clean, compliant storeroom environment. Responsibilities include reconciling invoices, using the hotel computer system, and adhering to health and safety regulations.

Qualifications

• Requires basic inventory and stock control knowledge.
• Experience with hotel storerooms or deliveries is helpful.
• Must be able to read, understand safety rules and procedures.

Responsibilities

• Receive, verify, and process all goods received by the property.
• Store, organize, and maintain inventory; report stock levels to management.
• Deliver packages to front desk, guest rooms, and staff daily; keep storeroom tidy.
• Assist with loading, unloading, and movement of merchandise as needed.
• Follow safety policies and wear PPE as required; maintain sanitation standards.

Skills

Inventory management

Stock control

Attention to detail

Guest service orientation

Education

High school diploma

Tools

Hotel computer system

Job description

Level: Entry, Job Location: Balboa Bay Resort - Newport Beach, CA 92663, Position Type: Full Time, Salary Range: $20.00 - $22.00 Hourly, Travel Percentage: None, Job Shift: Day

Position Summary

Responsible for the receipt, verification, and processing of all goods received by the property. Performs storeroom operations tasks including receiving, inspecting, documenting, and distributing merchandise; storeroom organization; inventory and maintenance; and reporting stock level of merchandise to Manager. Delivery of all packages to our Residents, Guests, and employees daily. Maintains a clean, orderly, efficient storeroom operation.

Duties & Responsibilities

• Receives and stores guest packages and notifies guests of receipt using the hotel’s computer system. Delivers guest packages to front desk or guest rooms as required. Responds to guest inquiries and special requests promptly to ensure guest satisfaction. Notifies manager of guests’ complaints and unusual situations.
• Receives and inspects all deliveries according to the property’s policies and procedures to ensure daily compliance with all specifications and verifies that invoice or packing slip is present. Checks delivery invoice against purchase order (or other document) to verify prices, the quality of goods received, and accuracy of delivery. Refuses damaged and unacceptable goods. Assists with unloading deliveries from trucks.
• Maintains inventory and ensures the efficient transport of goods, materials, and supplies to each department. Monitors Periodic Automatic Replenishment (PAR) of all food items to ensure proper levels are on hand. Ensures proper rotation of all products using First in First Out method. Conducts and/or assists with inventory audits to determine inventory levels and needs for all storage areas.
• Completes requisition forms for inventory and supplies. Maintains clear and organized records to ensure all reports and invoices are filed and stored properly. Verifies and tracks received inventory and completes inventory reports and logs. Troubleshoots vendor delivery issues and oversees return process.
• Maintains dock and all storage areas. Maintains high sanitation standards for the storeroom area to ensure compliance with health and safety regulations. Keeps areas clean and organized. Sweeps and mops all areas daily.
• Distributes goods and products to appropriate locations using dollies, handcarts, or golf carts. Handles and documents movement of merchandise from the storage areas to the respective outlets through daily requisitions.
• Must wear non‑slip, oil‑resistant shoes. Follows all safety policies and procedures. Reports potential safety issues to manager whenever observed and takes immediate action to resolve in emergency situations. OSHA laws require the use of Personal Protective Equipment (PPE) when performing work duties that have the potential of risk to your health or safety. Team members will be trained in the proper use and care of assigned PPE if applicable. The hotel provides the required PPE. Team member has responsibility to report defective, damaged or lost PPE or equipment that does not fit properly to their manager. Maintains strict compliance with the hotel’s Hazardous Material (HAZMAT) program and familiarizes self with current MSDS.

Reporting to work as scheduled (on time and on regular basis) is an essential function of the job.

Other Responsibilities/Supportive Functions

• May respond to lost and found calls and requests. Ships out items after obtaining guest information. Prepare shipping labels for outgoing packages.
• Reports maintenance deficiencies and items in need of repair to manager.
• May assist in the efficient operation of the loading dock area.

Qualifications

• High school diploma, GED, or equivalent experience required.
• One year of related experience required. Food handling experience desired.
• Completes required training as scheduled.
• Requires ability to serve needs of guest through face‑to‑face interactions. Must demonstrate a positive attitude and professional demeanor.
• Requires communication and interpersonal skills and commitment to a high level of guest satisfaction.
• Requires ability to perform basic math skills such as addition, subtraction, multiplication, and division.
• Requires ability to learn and use telephone and computer systems used at the hotel. Working knowledge and skills of computer operation required.
• Strong attention to detail and the ability to handle multiple tasks. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Must be able to speak, read, write, and understand English to understand instructions, safety rules, and communicate with guests and vendors.
• Knowledge of various types of inventory methods and practices.
• Requires a valid driver’s license in good standing with a clean driving record to drive a golf cart for deliveries.
• Must be at least 18 years of age. Must have a valid current Food Handlers Card or willingness and ability to obtain one within 30 days of employment.
• Due to the cyclical nature of the hospitality industry, team members may be required to work varying schedules to reflect the business needs of the hotel. Work schedules will include working on holidays, weekends, and alternate shifts.
• Must maintain a clean appearance and professional demeanor.