Purchasing Officer

Camden County Board of Commissioners; United States; On-site; USD 60,000 - 85,000; Full time

Job summary

Camden County Board of Commissioners in the United States is seeking a Purchasing Officer in the Finance Department to manage all county purchasing activities, including bidding, vendor relations, and order processing.

The role emphasizes compliance with state and county procurement laws, cost analysis, and collaboration with departments to align purchases with budgets, ensuring timely deliveries and cost-effective sourcing.

Qualifications

• Requires a bachelor's degree in a field related to procurement or business administration.
• Typically 1–3 years of experience in purchasing; apprenticeship or internship acceptable.
• CPPB or equivalent certification, or completion within three years of hire.
• Ability to be bonded.

Responsibilities

• Prepares purchasing and bid reports and initiates bidding processes.
• Performs cost and product comparisons and maintains vendor groups.
• Receives and reviews purchase requisitions and issues purchase orders.
• Meets with sales reps, reviews products, and visits vendors.
• Monitors purchase orders for timely fulfillment and addresses product issues.
• Provides purchasing information to departments for budget planning.

Skills

Purchasing

Bid management

Vendor management

Budgeting

Cost analysis

Communication

Education

Bachelor's degree in a related field

CPPB (Certified Professional Public Buyer) or equivalent

Job description

Purchasing Officer

Finance Department

FLSA Exempt

Minimum Pay 2080hr

JOB SUMMARY

This position is responsible for managing all purchasing activities for the county

MAJOR DUTIES

• Prepares purchasing and bid reports to obtain best product at best price; prepares bid specifications and initiates bidding processes; makes recommendations for bid awards
• Performs cost and product comparisons; establishes and maintains a vendor group that consistently meets performance and reliability standards
• Receives and reviews purchase requisitions from various departments; issues distributes and tracks purchase orders
• Meets with sales representatives to review products; travels to vendor locations to retrieve items as needed
• Monitors purchase orders to ensure timely and accurate fulfillment; addresses product complaints
• Provides purchasing information to departments for budget preparation purposes; assists departments in determining necessary purchases

ADDITIONAL DUTIES

• Performs other work as required or when directed by administration
• In the event of an emergency all Camden County employees are considered essential and may be required to perform alternate duties
• The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to the job They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform The omission of specific statements of duties or responsibilities does not exclude them from the classification if the work is similar related or a logical assignment for this classification Other duties may be required and assigned

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of purchasing and bidding procedures
• Knowledge of available vendors and current prices
• Knowledge of federal state and county purchasing laws and regulations
• Knowledge of budgeting and accounting practices
• Skill in performing basic mathematical calculations
• Skill in the operation of standard office equipment
• Skill in oral and written communication

SUPERVISORY CONTROLS

The Finance Director assigns work in terms of department goals and objectives

The supervisor reviews work through conferences reports and observation of department activities

GUIDELINES

Guidelines include relevant county policies and procedures specifications contract requirements and relevant federal and state laws These guidelines require judgment selection and interpretation in application

COMPLEXITY / SCOPE OF WORK

The work consists of varied purchasing duties The variety of goods and services contributes to the complexity of the position The purpose of this position is to manage county purchasing activities

CONTACTS

Contacts are typically with co workers department heads other county employees vendors contractors other purchasing professionals and the general public Contacts are typically to give or exchange information provide services negotiate or settle matters and resolve problems

PHYSICAL DEMANDS / WORK ENVIRONMENT

The work is typically performed while sitting at a desk or table The employee occasionally lifts light and heavy objects The work is typically performed in an office

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field
• Sufficient experience to understand the basic principles relevant to the major duties of the position usually associated with the completion of an apprenticeshipinternship or having had a similar position for one to three years
• Certified Professional Public Buyer CPPB or equivalent certifications or completion of the CPPB within three years of hire
• Ability to be bonded