Purchasing Officer

City of Compton

Compton (AR)

On-site

USD 55,000 - 70,000

Full time

6 days ago

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Benefits offered by this job

Retirement benefits

Medical insurance

Dental insurance

Life and vision

Deferred compensation

Sick and vacation leave

Education reimbursement

Ride share program

Uniform allowance

Other provisions

Job summary

The City of Compton is seeking a Purchasing Officer who will oversee the day-to-day operations of the City’s purchasing activities and practices. This role manages a comprehensive city-wide program for procurement of services and equipment and develops policies and procedures for purchasing programs.

Under administrative direction, the individual will plan, organize, and supervise city-wide purchasing and stock control, performing related duties as required.

Qualifications

Education: Graduation from an accredited college; courses in business/public administration suggested.
Experience: minimum of four (4) years in purchasing and stores management; two years in supervision.
Knowledge: governmental purchasing principles; bidding laws; inventory and warehouse procedures.
Ability: develop purchasing systems; communicate with officials, vendors and public; prepare clear bid specs; supervise staff.

Responsibilities

Directs Purchasing Division operations for city departments; manages supplies and equipment; enforces purchasing policies and perpetual inventory.
Negotiates purchases for quality, quantity and price; ensures conformance with specifications; prepares bid forms and specs.
Establishes bidding procedures and bidding calendar; analyzes bids and prepares reports for award of bids.
Disposes of surplus and obsolete items; contracts for rental or maintenance of equipment; oversees related duties.

Skills

Purchasing systems

Public procurement

Vendor relations

Negotiation

Inventory control

Supervisory experience

Education

College degree in business/public administration

Job description

Posting number: 25-26:53

Department: City Manager

Job classification: Purchasing Officer

Posting type: Open & Promotional

Categories: Administration

Summary

general direction, plans, coordinates and administers the day-today operations of the City’s purchasing activities and practices. Manages a comprehensive city-wide program for the procurement of professional and contractual services and equipment. Develops and evaluates purchasing program activities and related policies and procedures.

Under administrative direction, to plan, organize and supervise a City-wide plan of purchasing and stock control; and to perform other related duties as required.

Qualifications

EXAMPLES OF DUTIES

Directs the operation of the Purchasing Division In purchasing supplies and equipment for all City departments; controls the storing and distribution of supplies and equipment; responsible for continual surveillance of approved purchasing policies and procedures; enforces a proper perpetual inventory system; negotiates purchases to obtain desirable quality, quantity and prices; supervises inspection of purchases for quality in conformance with specifications; prepares forms and specifications for formal competitive bidding; establishes bidding procedures and bidding calendar; examines and analyzes bids and prepares necessary reports preparatory to the awarding of bids; disposes of surplus, obsolete or unused supplies, materials and equipment; contracts for the rental, repair or maintenance of equipment or machinery; an performs other related duties as required.

Supplemental information

DESIABLE QUALIFICATIONS

Education:
Graduation from an accredited college, preferably including courses in business administration, public administration, accounting, data processing, or a related field. Responsible supervising purchasing experience may be substituted for the required college education on a year-for year basis.
Experience:
Minimum of four (4) years of increasingly responsible experience in purchasing and stores management, two years or which must have been in a supervisory capacity.
Knowledge of:
Principles and practices of governmental purchasing; legal requirements of bidding and contact procedures; warehouse accounting, inventorying and general procedures; principles of public administration and management.
Ability to:
Develop and maintain purchasing systems and procedures; establish and maintain effective working relationships with City officials, City employees, vendors and the general public; prepare specifications and procedures of competitive bids for supplies, materials, and equipment; evaluate product lines for quality suitability and proposed applications; prepare clear and concise reports; operate office appliances such as adding and calculating machines; plan, organize train and direct work of subordinate staff

EXAMINATION

The purpose of this examination is to establish an eligible list from which vacant position(s) may be filled.

Phase one (1) is a written examination (weighted 50%) which will measure all or portions of the above knowledge, and skills. Phase two (2) is an oral examination (weighted 50%) that will be administered by an appraisal panel to evaluate professional qualifications, background and suitability. A passing score for each phase is 70%. Each candidate will be notified via e-mail of their status at each step of the recruitment.

The City of Compton reserves the right to utilize alternative testing methods, if deemed necessary. Failure in one phase of the examination shall be grounds for declaring the applicant as failing in the entire examination, and as disqualified for subsequent parts of an examination.

GENERAL INFORMATION TO EXAMINATION APPLICANTS

The City of Compton does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or provisions of services.

ELIGIBLE LISTS

Recruitment may be conducted on a (a) promotional basis, (b) open-competitive basis, or (c) promotional and open-competitive basis simultaneously. All candidates who attain an overall score of at least 70.00 (open-competitive) and at least 75.00 (promotional) will be placed in rank order on the relevant eligible list(s). All permanent City employees that attain an overall score of at least 75.00 will be placed on both the promotional eligible list and the open-competitive eligible list. All City employees that attain a score of 70.00 on EACH PHASE of the examination but an overall score of less than 75.00 will be placed on the open-competitive eligible list only. Each eligible list shall remain in effect one (1) year from the date of its establishment unless it is extended, abolished or exhausted. Whenever possible, three (3) names are certified to fill any one (1) vacant position. No candidate may be certified more than three (3) times for any one classified position. When certifying eligible lists to appointing powers, the promotional eligible list takes precedence over the open-competitive eligible list. A department manager's recommendation for employment is subject to the City Manager's approval.

PLEASE NOTE

All permanent City employees that attain an overall score of at least 75.00 will be placed on both the promotional eligible list and the open-competitive eligible list. All City employees that attain a score of 70.00 on EACH PHASE of the examination but an overall score of less than 75.00 will be placed on the open-competitive eligible list only.

EXAMINATION APPEAL PROCEDURE

A candidate may, within five (5) days after taking the written examination, file in writing with the City Manager an appeal against any part of the test, citing the item or items against which the appeal is directed, and the reason(s) for such appeal.

EXAMINATION RECORDS

All examination papers, including the employment application, resume, and other attachments submitted by candidates are the property of the Personnel Board and are confidential records which may be open to inspection only for purposes and under conditions established by the Personnel Board.

VETERAN’S PREFERENCE

In all entrance examinations (open-competitive only) for positions in the Classified Service, veterans who served in the armed forces of the United States during time(s) of war, and who attain an overall passing score in the examination are allowed additional preferential credit in accordance with the Personnel Rules and Regulations. In order to claim veterans' credit, the applicant must submit proof of service and honorable discharge (showing specific dates of service) on a U.S. Military form (DD-214) at the time of application or not later than the final filing date for the examination.

FRINGE BENEFITS

The City's comprehensive fringe benefits program includes: