Purchasing Manager

Broward County, Florida; Fort Lauderdale (FL); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Two medical plans with HDHP

FRS retirement plan

457(b) Deferred Compensation

11 paid holidays

Two weeks annual leave

Job Basis Leave up to 40 hours

Job summary

Broward County in Florida seeks a Purchasing Manager for the Operations section to lead procurement across multiple categories, including food, furniture, and services. The role focuses on centralized purchasing with oversight of vendor selection, negotiations, and contract management.

Requirements include a Bachelor's degree in public or business administration and six years in centralized purchasing, with four in the public sector and supervisory experience.

Qualifications

• Bachelor's degree in public or business administration or closely related field.
• Six years in centralized purchasing, including four years in public sector purchasing with supervisory experience.

Responsibilities

• Supervises staff to ensure timely, accurate work; reviews agenda reports for quality control.
• Researches sole source requests and whistleblower complaints; coordinates responses.
• Conducts procurement training for staff; assigns work to Purchasing Agents.
• Approves contracts and purchase orders within delegated authority.
• participates in project meetings and drafts division policies to align with board directives.

Skills

Leadership

Negotiation

Public procurement

Supervision

Education

Bachelor's degree in Public or Business Administration

Master's degree (preferred)

Tools

PeopleSoft

Microsoft Office

Job description

REQUIREMENTS AND PREFERENCES

***** This is an in-office position*****

The Broward County Board of County Commissioners is seeking qualified candidates for a Purchasing Manager position for one sourcing section in the Purchasing Division: Operations (for variety of commodity and service procurements, such as food, furniture, materials and supplies.

The Broward County Purchasing Division is responsible for procurement of goods, services, construction, and professional services for over 60 different agencies of the Board of County Commissioners. As a centralized purchasing agency, the Division is responsible for:

• Creating and issuing solicitations
• Vendor selection
• Negotiations
• Award
• Contract Management
• Reporting
• Disposal of surplus property, and
• Logistic / resource management support for emergencies

The Broward County Purchasing Division has been nationally recognized, receiving the National Institute of Government Procurement's Outstanding Agency Accreditation Award (OA4), and the National Procurement Institute's Achievement of Excellence in Procurement Award. Additionally, it has received the Florida Association of Public Procurement Officials, Inc. (FAPPO) Award of Excellence in Public Procurement.

The Purchasing Manager position is a key role in the Division, procuring the goods and services required to operate and maintain the County's operations for all who live, learn, work and play in Broward County.

Benefits of Broward County Employment:

Broward County offers a comprehensive benefits package to eligible employees, including:

• Two (2) medical plans, including HDHP plan with employer funded HSA
• Spending Accounts
• Life Insurance
• Supplemental Insurance
• Florida Retirement System (FRS) retirement plan
• 457 (b) Deferred Compensation with employer match

Broward County provides 11 paid holidays each year, as well as vacation (Annual Leave) of two weeks per year for Full - Time employees. Additionally, this position includes up to 40 hours of Job Basis Leave.

General Description:

Administrative and supervisory work coordinating the procurement operations of the County's central purchasing system.

Works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.

Minimum Education and Experience Requirements:

Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.

Requires six (6) years in a centralized purchasing operation including four (4) years in public sector purchasing and supervisory experience involving either projects or staff or closely related experience.

Preferences:

• Master's Degree in relevant field
• Juris Doctorate
• Certified Professional Public Buyer (CPPB)
• Certified Public Purchasing Officer (CPPO)
• Certified Procurement Professional (CPP)
• Certified Project Management Professional (PMP)
• Advanced experience in Government Procurements for Professional Services: Architectural & Engineering Services; Construction; Information Technology or any equivalent experience
• 1+ years of advanced experience using PeopleSoft modules.

SCOPE OF WORK

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Supervises staff to ensure that assigned responsibilities are completed accurately and on a timely basis; reviews agenda reports being submitted to the Board of County Commissioners for quality control.

Researches and makes recommendations regarding legitimacy of sole source/sole brand requests; researches and/or coordinates responses in respect to whistleblower complaints and possible suspension and/or debarment of vendors.

Conducts procurement related training to both purchasing and non-purchasing County staff; reviews drafts and completed work product at various stages; assigns work (Requisitions) to Purchasing Agents.

Performs employee evaluations and assigns goals for upcoming year; approves contracts and purchase orders depending on delegated approval authority.

Actively participates in meetings at various levels regarding potential, planned and in progress projects.

Drafts division policies and procedures; provides procurement related direction/recommendations to both purchasing and non-purchasing County staff; benchmarks various division policies and outputs to determine best practices and makes recommendations to top management.

Performs related work as assigned.

Competencies

• Manages Complexity: Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Asks questions to encourage others to think differently and enrich their analyses of complex situations. Accurately defines the key elements of complex, ambiguous situations.
• Balances Stakeholders: Anticipates and balances the needs of multiple stakeholders. Ensures that own efforts meet the needs and requirements of internal and external stakeholders. Works to identify all relevant issues and satisfy the interests of multiple stakeholders during the decision-making process.
• Strategic Mindset: Seeing ahead to future possibilities and translating them into breakthrough strategies. Knows what to prioritize for the greatest strategic impact on the organization. Takes industry and market trends into account in decisions. Explores possibilities that may impact the team or organization in the future.
• Resourcefulness: Secures and deploys resources effectively and efficiently. Coaches others on how to determine the resources needed and how to obtain them in order for objectives to successfully complete their objectives and how to conserve resources. Optimizes team resources across multiple objectives to maximize their value.
• Directs Work: Provides direction, delegating, and removing obstacles to get work done. Delegates considerable responsibility to staff with clear expectations and targeted guidance, removing obstacles. Fosters highly efficient teams; tracks team performance with appropriate metrics and provides feedback.
• Plans and Aligns: Plans and prioritizes work to meet commitments aligned with organizational goals. Strengthens alignment and coordination between own work and others', providing well-sequenced activities and exact time frames. Foresees and resolves many potential bottlenecks and delays.
• Ensures Accountability: Holds self and others accountable to meet commitments. Measures and tracks team's and own performance, and helps the team learn from success, failure, and feedback. Adheres to, and enforces, goals, policies, and procedures.
• Drives Results: Consistently achieves results, even under tough circumstances. Creates a feeling of energy and an emphasis on excellence in the team, using productive behaviors. Builds a strong sense of urgency to exceed goals and beat deadlines. Ensures that the team pushes through obstacles and establishes a superior track record.
• Builds Effective Teams: Builds strong-identity teams that apply their diverse skills and perspectives to achieve common goals. Holds constructive dialogue with the team regularly; takes multiple perspectives into account when making decisions. Commits to and prioritizes the team's decisions in most situations; conveys team spirit.
• Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others. Pays attention to others' input and perspectives, asks questions, and summarizes to confirm understanding.

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

County Core Values

All Broward County employees strive to demonstrate the County's four core behavioral competencies.

• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
• Customer focus: Building strong customer relationships and delivering customer-centric solutions.
• Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Values differences: Recognizing the value that different perspectives and cultures bring to an organization.

Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer committed to inclusion.

Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email [e-mail] to make an accommodation request.

County-wide Emergency Responsibilities

Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.