Purchasing Coordinator (VA and OH)

Ayr Wellness; United States; On-site; USD 48,000 - 64,000; Full time

Job summary

Ayr Wellness is seeking a Purchasing Coordinator to support Retail Purchasing across multiple markets in the U.S. You will handle PO administration, vendor credits, invoice reconciliation, delivery scheduling, and procurement data upkeep in a fast-paced, compliance-focused cannabis retail environment.

The role connects vendors, store teams, and purchasing leadership, ensuring accurate records and timely follow-up to keep operations smooth and compliant.

Qualifications

• Bachelor's degree in Business, Supply Chain, or related field preferred.
• Equivalent combination of work and education experience accepted.
• 1–3 years of purchasing, procurement, retail operations, or supply chain coordination experience.

Responsibilities

• Create, submit, and track purchase orders across markets.
• Verify pricing, quantities, SKUs, and delivery dates against terms.
• Follow up with vendors on order confirmations, changes, substitutions, and backorders.
• Maintain PO status visibility for leadership and store teams.
• Maintain vendor credit tracker and aging credits; reconcile invoices against POs.
• Log and route receiving issues; track resolution and credits or replacements.

Skills

Attention to detail

Excel/Google Sheets

Vendor coordination

Organizational skills

Communication

Deadline-driven

Cannabis industry experience

Metrc familiarity

POS familiarity

Education

Bachelor's degree in Business or Supply Chain

Equivalent work/education experience accepted

Tools

Dutchie

Treez

Metrc

Job description

Company Description

Ayr Wellness is a leading U.S. multi-state cannabis operator with more than 90 licensed retail locations across Florida, Massachusetts, Pennsylvania, Ohio, New Jersey, Nevada, Virginia, and Delaware. We cultivate, manufacture, and sell a broad portfolio of high-quality cannabis products, proudly serving both medical patients and adult-use consumers across our markets.

At Ayr, our strength lies in our people. We’re re-imagining how we work across every part of our business, and we’re looking for builders and doers to roll up their sleeves and help shape what’s next.

The cannabis industry is fast-moving, complex, and full of opportunity. Together, we’re not only shaping a company, but also building the future of cannabis. At Ayr you’ll have the opportunity to make a lasting impact while growing your career alongside a company positioning itself for long-term success.

Job Summary

The Purchasing Coordinator supports the Retail Purchasing team across Ohio and Virginia retail operations. This role is responsible for purchase order administration, vendor credit and invoice reconciliation, delivery scheduling coordination, and procurement data upkeep. The Purchasing Coordinator serves as a key operational link between vendors, store teams, and purchasing leadership, ensuring accurate records, timely follow-up, and smooth day-to-day execution of the procurement function in a fast-paced, compliance-driven cannabis retail environment.

Duties and Responsibilities

SKU Creation & Promotional Management

• Utilizing incoming manifests and invoices, create and ensure the accuracy of product masters in relevant POS systems.
• In accordance with the retail promotional calendar, create and maintain sales and promotions in relevant POS systems/menus.
• Assist with troubleshooting issues that retail teams may experience regarding sales and promotions.

Purchase Order Management

• Create, submit, and track purchase orders across all assigned markets.
• Verify pricing, quantities, SKUs, and delivery dates against negotiated terms and deal agreements.
• Follow up with vendors on order confirmations, changes, substitutions, and backorders.
• Maintain PO status visibility for purchasing leadership and store teams.

Vendor Credit & Invoice Reconciliation

• Maintain the vendor credit tracker, logging all credits owed and received.
• Follow up with vendors on aging credits and elevate unresolved balances.
• Reconcile invoices against purchase orders and receiving records, identifying and resolving discrepancies before they reach Accounts Payable.
• Support month-end reporting on outstanding credits and reconciliation status.

Delivery Scheduling & Receiving Coordination

• Manage the delivery scheduling intake process and coordinate timing between vendors and store receiving teams.
• Communicate delivery windows, changes, and delays to store managers.
• Log and route receiving issues such as shortages, damages, mislabeled product, and Metrc discrepancies through the issue submission process.
• Track issue resolution and confirm corrective credits or replacements are received.

Procurement Data & Records Upkeep

• Maintain accurate, current order logs, deal trackers, and pricing records.
• Update vendor contact information, terms, and agreement details in team systems.
• Support margin analysis and vendor negotiation prep by providing clean, reliable data.
• Assist with building and maintaining team tools, templates, and SOP documentation.
• Manage category data points (brands, strains, weights, etc.) for accurate reporting.

Internal & Vendor Communications Support

• Serve as a first point of contact for routine store order questions.
• Provide weekly communication on new orders/items.
• Handle day-to-day vendor correspondence on orders, deliveries, and credits.
• Escalate pricing, terms, or relationship matters to the Retail Purchasing Specialist or Director as appropriate.
• Support team meetings with agendas, notes, and follow-up tracking as needed.

Qualifications

• Strong attention to detail and comfort working with high volumes of data (pricing, SKUs, invoices, credits).
• Proficiency in Excel/Google Sheets; comfort learning new systems and platforms quickly.
• Strong organizational and follow-up skills, with the ability to manage multiple vendors, markets, and deadlines simultaneously.
• Clear written and verbal communication skills for coordinating across vendors, store teams, and leadership.
• Ability to work in a fast-paced, deadline-driven, compliance-heavy environment.
• Experience in cannabis retail, wholesale, or a regulated industry preferred.
• Familiarity with Metrc or other seed-to-sale tracking systems preferred.
• Experience with POS and inventory platforms such as Dutchie, Treez, or similar preferred.

Education

• Bachelor's degree in Business, Supply Chain, or related field preferred.
• Equivalent combination of work/education experience accepted.

Experience

• 1–3 years of experience in purchasing, procurement, retail operations, or supply chain coordination.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

AYR Wellness is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We do not discriminate on the basis of race, color, religion, creed, national origin, ancestry, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, genetic information, marital status, military or veteran status, or any other protected status in accordance with applicable federal, state, and local laws.