Purchasing Coordinator I

RCN Telecom Services (Lehigh) LLC; New Jersey; Hybrid; USD 29,000 - 36,000; Full time

Benefits offered by this job

401k retirement plan

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Paid time off

Floating holiday

Paid holidays

Paid sick leave

Tuition reimbursement

Employee discount

Job summary

Astound is seeking a Purchasing Coordinator I to support day-to-day procurement, create and maintain purchase orders, and collaborate with Finance, Inventory, and suppliers. You will track order status, resolve routine discrepancies, and ensure data accuracy across purchasing activities.

Ideal candidates have 1–2 years in purchasing or related operations, strong Excel skills, and familiarity with ERP systems. This role offers full-time employment with full benefits and an on-site work model.

Qualifications

• 1–2 years of experience in purchasing, procurement operations, inventory support, finance, accounting, accounts payable, vendor coordination, or related business operations preferred
• Experience using Microsoft Excel and purchasing, inventory, ERP, or reporting systems is preferred
• Working knowledge of purchasing, procurement, purchase order processing, vendor coordination, item setup, item maintenance, data integrity practices, and related documentation requirements
• Ability to follow purchasing policies, approval workflows, documentation standards, and internal control requirements while maintaining accurate and complete records
• Ability to review purchasing requests, validate supporting information, research discrepancies, resolve routine issues, and elevate exceptions appropriately
• Strong attention to detail, analytical thinking, problem-solving, organization, research, and follow-through skills with the ability to manage multiple priorities and meet deadlines
• Strong written, verbal, interpersonal, and customer-service skills with the ability to communicate status, delays, documentation needs, and next steps clearly and professionally
• Ability to collaborate professionally across Finance, Accounting, Procurement, Accounts Payable, Inventory, vendors, suppliers, warehouse teams, and operational stakeholders
• Proficiency in Microsoft Excel and Microsoft Office applications required; experience with Smartsheet, SharePoint, ReQlogic, ERP systems, Power Query, Power BI, or related reporting and purchasing tools preferred
• Ability to maintain confidentiality and handle sensitive purchasing, vendor, inventory, and financial information appropriately

Responsibilities

• Create, update, and maintain purchase orders in accordance with established purchasing procedures.
• Coordinate with internal stakeholders to confirm purchasing requirements, coding, quantities, delivery needs, supporting documentation, and approval status.
• Communicate with suppliers, vendors, warehouse teams, Finance, Accounting, Payable, Inventory, and operational stakeholders to support timely order processing.
• Monitor open requests, purchase orders, approvals, deliveries, vendor responses, and missing documentation; provide status updates and follow-up as needed.
• Research items, vendor, pricing, inventory, coding, order history, and documentation details to resolve routine purchasing discrepancies.
• Support item creation, item maintenance, vendor documentation, supplier setup requests, and inventory-related system updates.
• Assist with purchasing run rates, minimum order quantities, reorder points, pricing communications, product ordering, reports, tracking tools, and dashboards.
• Partner with Accounts Payable, internal stakeholders, and suppliers to research invoice discrepancies, match exceptions, receipt issues, pricing variances, and purchase order concerns.
• Provide purchasing support by answering process questions, reviewing order details, supporting vendor follow-up, and helping resolve routine order issues.
• Cross-train to provide backup support during vacations, absences, and peak workload periods.
• Perform other duties as assigned.

Skills

Purchasing

Vendor coordination

Excel

ERP systems

Data integrity

Communication

Analytical thinking

Attention to detail

Cross-functional collaboration

Tools

Smartsheet

SharePoint

ReQlogic

Power BI

ERP systems

Job description

Astound is a leading provider of internet, WiFi, mobile, and TV services, dedicated to connecting communities and empowering lives through innovative technology. We also keep businesses connected with dependable fiber infrastructure and internet solutions backed by award-winning service, helping organizations thrive in an increasingly connected world. At the forefront of digital transformation, we continuously evolve our offerings to meet the dynamic needs of our customers—delivering reliable connectivity and groundbreaking digital experiences. Our commitment to excellence extends beyond infrastructure. We invest in our people through personalized training, coaching, and a supportive work environment that fosters growth and opportunity. Employees are empowered to represent a superior telecommunications company while making a meaningful impact in the communities we serve. We offer a robust benefits package that includes rewards, recognition programs, and employee discounts—ensuring our team members are supported in both their professional and personal journeys. At Astound, we believe in creating astounding possibilities for everyone, everywhere.

A Day in the Life of the The Purchasing Coordinator I supports day-to-day procurement activity by creating and maintaining purchase orders, coordinating with vendors and internal stakeholders, tracking order status, and helping ensure accurate purchasing and inventory-related data. This coordinator provides first-line purchasing support, assists with routine invoice and order discrepancies, maintains documentation and tracking tools, and partners closely with Finance, Accounting, Accounts Payable, Inventory, warehouse operations, and suppliers to support timely, accurate, and compliant procurement activity. Create, update, and maintain purchase orders in accordance with established purchasing procedures. Coordinate with internal stakeholders to confirm purchasing requirements, coding, quantities, delivery needs, supporting documentation, and approval status. Communicate with suppliers, vendors, warehouse teams, Finance, Accounting, Payable, Inventory, and operational stakeholders to support timely order processing. Monitor open requests, purchase orders, approvals, deliveries, vendor responses, and missing documentation; provide status updates and follow-up as needed. Research items, vendor, pricing, inventory, coding, order history, and documentation details to resolve routine purchasing discrepancies. Support item creation, item maintenance, vendor documentation, supplier setup requests, and inventory-related system updates. Assist with purchasing run rates, minimum order quantities, reorder points, pricing communications, product ordering, reports, tracking tools, and dashboards. Partner with Accounts Payable, internal stakeholders, and suppliers to research invoice discrepancies, match exceptions, receipt issues, pricing variances, and purchase order concerns. Provide purchasing support by answering process questions, reviewing order details, supporting vendor follow-up, and helping resolve routine order issues. Cross-train to provide backup support during vacations, absences, and peak workload periods. Perform other duties as assigned.

What You Bring to the Table:

• 1–2 years of experience in purchasing, procurement operations, inventory support, finance, accounting, accounts payable, vendor coordination, or related business operations preferred
• Experience using Microsoft Excel and purchasing, inventory, ERP, or reporting systems is preferred
• Working knowledge of purchasing, procurement, purchase order processing, vendor coordination, item setup, item maintenance, data integrity practices, and related documentation requirements
• Ability to follow purchasing policies, approval workflows, documentation standards, and internal control requirements while maintaining accurate and complete records
• Ability to review purchasing requests, validate supporting information, research discrepancies, resolve routine issues, and elevate exceptions appropriately
• Strong attention to detail, analytical thinking, problem-solving, organization, research, and follow-through skills with the ability to manage multiple priorities and meet deadlines
• Strong written, verbal, interpersonal, and customer-service skills with the ability to communicate status, delays, documentation needs, and next steps clearly and professionally
• Ability to collaborate professionally across Finance, Accounting, Procurement, Accounts Payable, Inventory, vendors, suppliers, warehouse teams, and operational stakeholders
• Proficiency in Microsoft Excel and Microsoft Office applications required; experience with Smartsheet, SharePoint, ReQlogic, ERP systems, Power Query, Power BI, or related reporting and purchasing tools preferred
• Ability to maintain confidentiality and handle sensitive purchasing, vendor, inventory, and financial information appropriately

We're Proud to Offer a Comprehensive Benefits Package Including:

• 401k retirement plan, with employer match
• Insurance options including: medical, dental, vision, life and STD insurance
• Paid Time Off/Vacation: Starting at 80 hours per year, and increases based on tenure with the organization
• Floating Holiday: 40 hours per year
• Paid Holidays: 7 days per year
• Paid Sick Leave: Astound allows a number of paid sick hours per calendar year and varies based on state and/or local laws
• Tuition reimbursement program
• Employee discount program
• *Benefits listed above are for regular full-time position

Base Salary: The base salary range for this position is $21.00 - $26.00/hour plus opportunities for benefits. The base pay range represents the low and high end of the hiring range for this job. Actual pay will vary and may be above or below the range based on various factors including but not limited to relevant skills, experience, and capabilities.

Our Mission Statement:

• Take care of our customers
• Take care of each other
• Do what we say we are going to do
• Have fun

Astound is proud to be an Equal Opportunity Employer, and we are dedicated to cultivating an inclusive workplace where employees feel valued, respected, and empowered.

Discrimination of any kind has no place here.

We are committed to providing equal opportunities for all employees and applicants, regardless of race, color, religion, sex, gender, pregnancy, childbirth and related conditions, national origin, age, physical and mental disability, marital status, sexual orientation, genetic information, military or veteran status, citizenship, or other status or characteristic protected by applicable law.

We strive to create a culture that celebrates our differences and promotes fairness and inclusivity in all aspects of our business.

FCO (For San Francisco Candidates only): Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

CCPA Employee Privacy Policy (For California Candidates Only): https://www.astound.com/wp-content/uploads/2023/09/CCPA-Employee-Privacy-Notice.pdf

Welcome to Astound Careers! Astound is a leading provider of internet, WiFi, mobile, and TV services, dedicated to connecting communities and empowering lives through innovative technology. We also keep businesses connected with dependable fiber infrastructure and internet solutions backed by award-winning service, helping organizations thrive in an increasingly connected world. At the forefront of digital transformation, we continuously evolve our offerings to meet the dynamic needs of our customers—delivering reliable connectivity and groundbreaking digital experiences. Our commitment to excellence extends beyond infrastructure. We invest in our people through personalized training, coaching, and a supportive work environment that fosters growth and opportunity. Employees are empowered to represent a superior telecommunications company while making a meaningful impact in the communities we serve. We offer a robust benefits package that includes rewards, recognition programs, and employee discounts—ensuring our team members are supported in both their professional and personal journeys. At Astound, we believe in creating astounding possibilities for everyone, everywhere.