Purchasing Coordinator

Swiss American CDMO, LLC.; Carrollton (TX); On-site; USD 25,000 - 32,000; Full time

Job summary

Paycom - ATS in Carrollton, TX is seeking a Purchasing Specialist to manage non-inventoried and customer-supplied materials, issue POs, and collaborate with vendors to secure pricing and delivery.

You will analyze requisitions, support ERP processes, and ensure procurement records are accurate while solving discrepancies and expediting orders as needed.

Qualifications

• Bachelor's degree preferred.
• Strong understanding of purchasing principles, materials, and market.
• Ability to build and maintain vendor relationships.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office and ERP systems.

Responsibilities

• Purchase materials, including Customer Supplied and MRO items.
• Create and issue Purchase Orders promptly per needs.
• Submit PO over $10,000 for countersignature by Purchasing Manager.
• Authorize invoice payments or returns within category scope.
• Communicate with vendors for price, availability, and delivery info.
• Maintain procurement records and inventories.

Skills

Purchasing principles

Vendor relations

Communication skills

Analytical thinking

Microsoft Office

Education

Bachelor's degree

Tools

Deacom ERP

Job description

Job Details: Job Location: Corporate - CARROLLTON, TX 75006, $18-$23/ hour

Position Summary:

Purchase Materials, of a specialized nature in accordance with prescribed purchasing regulations and procedures. Reviews and analyzes purchase requisitions, investigates and develops sources of supplies, and reviews quotations. Interprets purchasing procedures to departments and vendors, as a specialist in assigned material categories. This position requires the use of initiative and independent judgment.

Essential Duties and Responsibilities:

• Purchase materials such as Customer Supplied and MRO (non-inventoried) items
• Creates and issues accurate, complete Purchase Orders in a timely manner for Customer Supplied Materials and MRO items based on MRP and/or production needs
• Creates and presents Purchase Orders in any amount over $10,000 to be countersigned by the Purchasing Manager.
• Authorizes payment of invoices or return of merchandise within scope of designated category
• Communicate with vendors to obtain product or service information, such as price, availability, and delivery schedule.
• Work with vendors on missing documentation on incoming shipments.
• Maintains procurement records, such as items or services purchased, costs, delivery, product quality or performance, and inventories.
• Discuss defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine sources of trouble and take corrective action.
• Resolves discrepancies associated with purchases to management's satisfaction in a professional and timely manner.
• Manage local deliveries for all Purchasing categories to ensure timely delivery.
• Manages PO confirmations for all Purchasing categories, such as Customer Supplied Materials, Components, and/or Chemicals.
• Expedites orders and requests as needed.
• Perform workflow on New Customer Supplied items.
• Reviews and approves documents generated by purchasing clerks for accuracy.
• Other duties may be assigned.

Qualifications: Essential Skills and Qualifications:

• Bachelor's Degree from a four-year college or university preferred.
• Strong understanding of purchasing principles, procedures, materials, products, and the commodity market.
• Proven ability to build and maintain strong working relationships.
• Ability to perform calculations involving conversions, discounts, interest, proportions, percentages, area, and volume.
• Excellent written and verbal communication skills.
• Ability to effectively interpret and communicate technical information (SOPs, procedures, regulations).
• Strong presentation skills with the ability to effectively communicate with various audiences (managers, clients, customers).
• Ability to analyze complex situations, identify and solve problems effectively, and make sound decisions.
• Strong analytical and critical thinking skills to interpret instructions in various formats (written, oral, diagrams, schedules).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with ERP systems (e.g., Deacom) is a plus.
• Strong internet research and navigation skills.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.