Purchasing Clerk, Purchasing Department

CAMBA Inc; New York, Northern (NY, KY); Hybrid; USD 45,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

403(b) retirement plan with employer-?

Job summary

CAMBA Inc. is seeking a dedicated Case Manager for the Van Dyke Cornerstone program in New York City. You will develop ISPs addressing education, employment, health, and life skills, and connect participants to city agencies and providers for essential supports.

The role requires youth-centered, strength-based, trauma-informed approaches and collaboration with program staff to support high-risk young adults ages 18–21. Reports to Program Director and is based at Van Dyke Houses.

Qualifications

• High School Diploma or GED required; 2 years’ experience.
• Experience using Microsoft Office (Word, Excel) and Outlook.
• Good communications skills, strong typing.

Responsibilities

• Maintain professional relationships with vendors and clients and protect confidentiality.
• Practice Universal Precautions/Standard Protocol & Procedures.
• Comply with federal, state, city and CAMBA security and privacy policies.
• Maintain accurate files of paperwork (POs, Purchase Requests).
• Assist with purchasing/procurement support (reconcile POs and invoices).
• Keep records on contract requirements regarding purchasing, vendors and groups.
• Enter data to the management information system and maintain file systems.
• Review purchase orders to identify programs for delivery.
• Log inventory of deliveries and ensure accuracy before signing.
• Keep track of back orders and follow up with vendors for updates.
• Notify program staff of order status via email with relevant paperwork.
• Maintain log of sites that have ordered supplies.
• Create and maintain delivery schedules.
• Ensure inventory sites are neat and accessible.
• Coordinate with Fiscal/Budget on requisition forms.
• Prepare Purchases Requisitions (KissFlow) for main office supplies.
• Answer and screen calls and direct to appropriate personnel.
• Receive and distribute supplies to programs.
• Fill out packing slips when needed and route to Program Manager.
• Other duties as assigned.

Skills

Microsoft Office

Outlook

Databases

Typing skills

Communications

Education

High School Diploma or GED

Job description

Who We Are:CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive. We take a comprehensive approach by offering more than 180integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach more than 72,000individuals and families each year at our 100locations, including 10,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families live in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today.

Program Overview

The Van Dyke Cornerstone Case Management Expansion is an enhancement to CAMBA’s DYCD-funded Cornerstone Community Center at Van Dyke Houses that brings an intensive, case-management approach to young adult participants ages 18–21. Using a strength-based, youth-centered, and trauma-informed lens, the program team engages high-risk young adults, develops Individual Service Plans (ISPs) addressing education, employment, health, and life skills, and acts as “expediters” connecting participants to City agencies and community providers for health, mental health, employment training, housing, food, and other supports.

Position: Case Manager

Reports To: Program Director

Location: Van Dyke Cornerstone

WhatDoesa/thePurchasing ClerkDo:

• Maintain professionalRelationshipswith vendors, clients and maintainclient confidentiality
• PracticeUniversal Precautions/Standard Protocol & Procedures
• Comply with any and all Federal, State, Cityand CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable health information
• Maintainsaccurate files of paperwork of all orders (i.e. – copies of Purchase Order forms, Purchase Request forms).
• Assist with purchasing/procurement support(i.e.-reconcile purchase orders and invoices).
• Assist with keeping records on contract requirements inregardto purchasing,vendorsand purchasing groups.
• EnterData to automated management information system and maintain up to date file systems.
• Review purchase orders to identify programs for delivery
• Log inventory of deliveries/package received ensuring accuracy before signing off on deliveries.
• Keeptrackof back orders and follow up withvendorsfor updates as necessary.
• Sendprogramstaff emails dailynotifyingthem of thestatus of their orders (i.e.,ordersare place, backordered, etc.)and includeallcorrespondingpaperworknecessary.
• Maintain log of all sites that have ordered supplies.
• Create and maintain delivery schedule of supplies.
• Ensureinventory sites are neat, orderly and easily accessible.
• Follow up with Fiscal/Budget Departments on program purchase requisition forms.
• Prepare Purchases RequisitionOrders(KissFlow)for supplies at the main office, as requested.
• Answer and screen incoming telephone calls.
• Directcallers and general voicemailmessagesto the appropriate personnel.
• As neededreceive and distribute supplies to various programs throughout the agency.
• May fill out package received forms after cross reverencing items purchased: ensure packing slip isstampedreceived andsent to the Program Manager as scheduled.
• Other duties as assigned.

What are theQualifications for the Position:

Education, Licenses and/or Certifications Required:

• High School Diplomaor GED and2years’ experience

Minimum Experiences and Skills Required:

Preferred Qualifications:

• Experience using Microsoft Officeapplications (Word, Excell) and Outlookand knowledgeof databases
• Goodcommunications skills(written and verbal)
• Strong Typing Skills
• Lift andmove boxes

Compensation: $45,000 – $50,000

Status:Full-time
Benefits: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.

CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation.

Help New Yorkers in need transform their lives

Each year, CAMBA reaches over 70,000 individuals and families, including over 11,000 youth. Without your support, we cannot continue to create and deliver our programs.