Purchasing Assistant

OSTTRA Group; Missouri City (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

Ben E. Keith Company, a long-standing leader in foodservice distribution, is seeking a Purchasing Assistant in Texas to help compile information and draw up purchase orders for materials and services, and to select, order, and authorize payments per contractual agreements.

The role involves maintaining purchasing files, tracking requisitions and orders, communicating with suppliers about status, and ensuring deliveries meet specifications, with 2–5 years purchasing experience preferred and a

Qualifications

• 2 to 5 years Marketing or Purchasing experience preferred.
• Valid Driver’s license – Required to perform company business
• Knowledge and ability to competently use MS Office, internet and email – willingness to learn new software as needed.
• Associates or related degree /related

Responsibilities

• Represent Ben E. Keith Company with professionalism, maintain a positive attitude and follow dress code
• Prepare purchase orders - send copies to suppliers and to departments originating requests.
• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Perform buying duties when necessary.
• Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Review requisition orders in order to verify accuracy, terminology and specifications.
• Prepare, maintain and review purchasing files, reports and price lists.
• Compare prices, specifications and delivery dates in order to determine the best bid among potential suppliers.
• Track the status of requisitions, contracts and orders.
• Calculate costs of orders and charge or forward invoices to appropriate accounts.
• Check shipments when they arrive to ensure that orders have been filled correctly and those goods meet specifications.
• Approve bills for payment.
• Locate suppliers using sources such as catalogs and the internet, interview supplier about products for ordering.
• Special projects as assigned.

Skills

MS Office

Communication

Education

Associates or related degree

Tools

MS Office

Job description

At Ben E. Keith Company, our legacy is strong—and our future is even stronger. For more than a century, we’ve been leaders in fine food and premium beverage distribution, known for delivering excellence and building lasting partnerships. Today, our Food Division spans multiple states, and our Beverage Division brings top beverage brands to communities across Texas. But what truly sets us apart is our commitment to people. We invest in our employees, empower growth, and create opportunities to make an impact—because when our people succeed, so do our customers and our business. Since 1906, that’s been our promise. The Purchasing Assistant will compile information and records to draw up purchase orders for procurement of materials and services. The Purchasing Assistant will select, order and authorize payment for merchandise according to contractual agreements.

• Represent Ben E. Keith Company with professionalism, maintain a positive attitude and follow dress code
• Prepare purchase orders - send copies to suppliers and to departments originating requests.
• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Perform buying duties when necessary.
• Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Review requisition orders in order to verify accuracy, terminology and specifications.
• Prepare, maintain and review purchasing files, reports and price lists.
• Compare prices, specifications and delivery dates in order to determine the best bid among potential suppliers.
• Track the status of requisitions, contracts and orders.
• Calculate costs of orders and charge or forward invoices to appropriate accounts.
• Check shipments when they arrive to ensure that orders have been filled correctly and those goods meet specifications.
• Approve bills for payment.
• Locate suppliers using sources such as catalogs and the internet, interview supplier about products for ordering.
• Special projects as assigned.

Job Qualifications

• 2 to 5 years Marketing or Purchasing experience preferred.
• Valid Driver’s license – Required to perform company business
• Knowledge and ability to competently us MS Office, internet and email – willingness to learn new software as needed.
• Associates or related degree /related