Purchasing Assistant

Texas Children's Hospital; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Texas Children’s Hospital in Houston is seeking a Purchasing Assistant to support buyers and Sr. buyers in purchasing supplies, equipment, and services for the organization’s pediatric care mission.

In this role you will process requisitions, approve purchase orders, expedite orders, and liaise with vendors while maintaining compliance with policies and procedures to ensure timely, cost-effective procurement.

Qualifications

• Associate degree in business or a related field.
• Required 2 years' experience with a Supply Chain ERP system, preferably PeopleSoft and with preferred experience in healthcare.

Responsibilities

• Process low dollar operational online and outside requisitions within the appropriate timeframe upon receipt converting them to purchase orders and then dispatching to the appropriate vendor
• Approves purchase orders in the Enterprise Resource Planning (ERP) system for purchase orders to be dispatched to the vendor as observed by the Manager
• Expedites purchase orders by contacting the vendor for updates on ship dates or whether an item is backordered.
• Provides end-user support by resolving delivery, shipping, and merchandise issues/returns within two (2) business days of notification
• Processes restricted fund order requests within three (3) business days, when unable to be processed online.
• Maintains the Vendor File by submitting a properly completed Vendor Add/Change/Inactivate Form with appropriate backup documentation (W-9, EPLS, and IRS) to Accounts Payables
• Functions as Liaison between Hospital entities and Vendors
• Maintains and updates reports, attends meetings, and studies market trends
• Maintains and submits required reports to management within designated timelines
• Attend seminars, courses, and professional organizational meetings

Skills

ERP system experience

Healthcare experience

Education

Associate degree in business or related field

Job description

Job Description We are searching for a Purchasing Assistant -- someone who works well in a fast-paced setting. In this position, you will provide skilled professional duties and support buyers and Sr. buyers in the purchasing of supplies, equipment, and services requisitioned by the various entities in a timely, cost-effective manner that enables Texas Children’s to provide the finest possible pediatric patient care, education, and research in a cost-effective manner. Duties include conducting business effectively and in accordance with established laws, regulations, policies and procedures, and good business practices. Think you’ve got what it takes

Job Duties & Responsibilities

• Process low dollar operational online and outside requisitions within the appropriate timeframe upon receipt converting them to purchase orders and then dispatching to the appropriate vendor
• Approves purchase orders in the Enterprise Resource Planning (ERP) system for purchase orders to be dispatched to the vendor as observed by the Manager
• Expedites purchase orders by contacting the vendor for updates on ship dates or whether an item is backordered.
• Provides end-user support by resolving delivery, shipping, and merchandise issues/returns within two (2) business days of notification
• Processes restricted fund order requests within three (3) business days, when unable to be processed online.
• Maintains the Vendor File by submitting a properly completed Vendor Add/Change/Inactivate Form with appropriate backup documentation (W-9, EPLS, and IRS) to Accounts Payables
• Functions as Liaison between Hospital entities and Vendors
• Maintains and updates reports, attends meetings, and studies market trends
• Maintains and submits required reports to management within designated timelines
• Attend seminars, courses, and professional organizational meetings

Skills & Requirements

• Associate degree in business or a related field
• Required 2 years' experience with a Supply Chain ERP system, preferably PeopleSoft and with preferred experience in healthcare

About Us

Since 1954, Texas Children’s has been leading the charge in patient care, education and research to accelerate health care for children and women around the world. When you love what you do, it truly shows in the smiles of our patient families, employees and our numerous accolades such as being consistently ranked as the best children’s hospital in Texas, and among the top in the nation by U.S. News & World Report as well as recognition from Houston Business Journal as one of this city’s Best Places to Work for ten consecutive years. Texas Children’s comprehensive health care network includes our primary hospital in the Texas Medical Center with expertise in over 40 pediatric subspecialties; the Jan and Dan Duncan Neurological Research Institute (NRI); the Feigin Tower for pediatric research; Texas Children ’ s Pavilion for Women, a comprehensive obstetrics/gynecology facility focusing on high-risk births; Texas Children ’ s Hospital West Campus, a community hospital in suburban West Houston; Texas Children ’ s Hospital The Woodlands, the first hospital devoted to children ’ s care for communities north of Houston; and Texas Children’s Hospital North Austin, the new state-of-the-art facility providing world-class pediatric and maternal care to Austin and Central Texas families. We have also created Texas Children ’ s Health Plan, the nation ’ s first HMO focused on children; Texas Children ’ s Pediatrics, the largest pediatric primary care network in the country; Texas Children ’ s Urgent Care clinics that specialize in after-hours care tailored specifically for children; and a global health program that is channeling care to children and women all over the world. Texas Children ’ s Hospital is affiliated with Baylor College of Medicine, one of the largest, most diverse and successful pediatric programs in the nation.

Texas Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.