Purchasing Assistant

Alliance-Beverage; Grand Rapids (MI); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Starting at $20/hour

Medical plans from $0/month

Vision, dental, life insurance

401(k) with company match

Paid parental and maternity leave

Advancement opportunities

Employee discounts

Job summary

Alliance Beverage seeks a detail-oriented Purchasing Assistant to support daily purchasing activities in Michigan. You will help manage orders, invoices, and supplier communications to ensure smooth operations.

The role requires Excel proficiency, accurate 10-key entry, and strong organizational skills. A high school diploma is required, with Associates or Bachelor's degree preferred. Excellent teamwork and reliability are essential.

Qualifications

• Proficient in Excel and data entry.
• Ability to perform 10-key entry accurately.
• Strong math aptitude and numerical accuracy.
• People-oriented, flexible with workload.
• Excellent organizational skills and attention to detail.
• Office work experience preferred.

Responsibilities

• Assist the Purchasing Department in day-to-day purchasing activities.
• Receive docking appointments and process related paperwork.
• Enter purchase orders and validate supplier loads.
• Perform price validations for supplier shipments.
• File invoices and payments in online databases.
• Manage supplier bill backs.
• Monitor inbound overseas shipments and inventory levels.
• Approve supplier invoices for payment.
• Correct and follow up on shipping and pricing discrepancies.

Skills

Excel

10-key entry

Math aptitude

People skills

Organizational skills

Attention to detail

Education

High school diploma

Associates or Bachelors degree preferred

Job description

Purchasing Assistant

Primary Functions

Assist the Purchasing Department in the day-to-day purchasing activities.

Purchasing Assistant Major Responsibility

1. Receive Dock Appointments
2. Process paperwork for all inbound loads/outbound return paperwork
3. Enter Purchase orders
4. Price Validations of Supplier loads
5. Accurately file invoices and payments in online database
6. Supplier Bill Backs
7. Monitor inbound overseas shipment containers
8. Counts and adjusts Inventory supplies
9. Approve for payment supplier invoices
10. Correct and follow up on shipping and pricing errors.

Qualifications

1. Computer Literate (Excel skills needed)
2. Ability to do 10 key entry
3. Must have high math aptitude
4. High school diploma, minimum,Associates or Bachelors degree preferred.
5. Must be people-oriented person, who can be flexible with workload demand
6. Strong organizational skills and attention to detail.
7. Office work experience preferred.

Compensation andBenefits:

• Pay Based on Experience:Starting at$20.00 perhour
• Amazing Benefits. We have 3 different medical plans you can choose from starting out at $0/ month.We also offer vision, dental, life insurance and more.
• Generous 401(k) plan with company match.
• Paid Parental and Maternity Leave!
• Opportunity for Advancement. We are likely to promote within before hiring externally.
• Product Discounts. We offer generous employee discounts on product purchases

About Alliance Beverage:

Chicago native Larry Gary settled in Hastings, MI, where he owned and operated a bowling alley. In 1963, Larry and his wife, Joan, decided a change was in order; they moved to the Grand Rapids area, where Larry founded Kent Beverage.

Detroit native Tim Sullivan, along with his brother Mike, founded Sullivan Brothers Construction on the east side of the state. However, after seeing his friends thrive in the beer distribution business, Tim decided to make a change, purchasing Grand Rapids' B&B Beer in 1977.

Both companies grew and flourished, passing from one generation to the next, each strengthening its roots in Michigan. Eventually, over a shared pint, the Gary and Sullivan families envisioned a stronger future together. On May 13, 2013, Kent Beverage and B&B Beer merged, forming Alliance Beverage—a company committed to being the \"Preferred Distributor\" for everyone it interacts with.

From day one, Alliance has prioritized recruiting top talent and upholding the highest standards of integrity, teamwork, and respect, aiming to enrich the lives of associates, customers, suppliers, and the community. By offering a diverse range of quality products and a supportive, accountable environment, we continually seek to create positive and lasting relationships.

Today, Alliance Beverage is a team of over 550, proudly serving more than 6,000 customers across Western Michigan. With three distribution centers and six sales offices, our team members are not just employees—they’re neighbors who are actively involved in the communities they serve.