Purchasing and Receiving Clerk

Virgin Hotels Central Services Llc; New Orleans (LA); On-site; USD 32,000 - 52,000; Full time

Job summary

Virgin Hotels Central Services Llc in New Orleans, LA is seeking a Purchasing and Receiving Clerk to manage shipping documents, inventory and vendor interactions for hotel operations.

You will prepare invoices and purchase orders, pull inventory, and coordinate with vendors and internal teams in a fast-paced hospitality environment. Able to lift items; some weekend/shift flexibility may be required.

Qualifications

• Experience in creating shipping documents, invoices and purchase orders.
• Ability to pull inventory from shelves and receive goods.
• Strong vendor interaction and internal team coordination.
• Ability to maintain storage facilities and ensure proper inventory controls.

Responsibilities

• Create shipping documents including invoices and purchase orders.
• Pull inventory from shelves and assist in receiving goods.
• Interact with vendors and internal teams to ensure timely procurement.
• Maintain and organize hotel storage facilities and inventory.
• Assist in procurement and related accounting processes.
• Oversee unloading, receiving, stocking, distributing goods, and participate in regular inventory processes.
• Ensure proper approvals and compliance with Virgin Hotels’ policies.

Skills

Attention to detail

Organized

Communication

Vendor coordination

Data entry

Heavy lifting

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Purchasing and Receiving Clerk

Full Time New Orleans, LA, US

Who we are:

We love what we do and what we do is important! We believe that everyone should leave feeling better – this means not just our guests, but also our teammates. Everyone should go home feeling better because they learned something new, or had fun working that day. Therefore, we hire unique individuals who work together to create amazing experiences for our guests. We recognize that every member of the team contributes to the success of the whole hotel. No-one is more important than anyone else, and unless we are in it together, we can’t create that special experience for our guest.

Your mission:

Should youchooseto accept it…

If you enjoy creating shipping documents, such as invoices and purchase orders, pulling inventory from the shelves, interact with vendors, then you need to come and work for us!

The Receiving Clerk maintains and organizes the hotel’s storage facilities, ensures proper distribution, and assists in implementation of key controls associated with the procurement and accounting of goods and services.You will also be required to work well with other teammates, departments, managers, vendors and guests. Most of all, we want you to have FUN since you play a huge role in creating that memorable guest experience towards your teammates, customers (external and internal), vendors, etc.!

The Nitty-Gritty:

What exactly you will be doing… In helping you understand your role in working for a world class organization, the following is a list of your essential job responsibilities. Please keep in mind that this list is not all inclusive and that you may be asked to perform other job tasks by your supervisors/managers not listed below in the constant quest to provide “out of this world” customer service experience for our guests:

• Approach all encounters with guests and team mates in an attentive, friendly, courteous and service-oriented manner.
• Maintain regular attendance in compliance with Virgin Hotels’ standards, as required by scheduling which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and nametag when working.
• always Comply with Virgin Hotels’ standards and regulations to encourage safe and efficient hotel operations.
• Maintain a warm and friendly demeanor at all times.
• Teammates must, at all times, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow teammates.
• Keep appropriate par stock on all inventory goods. Notify the Director of Finance of any variances or deviation in par stock.
• Ensure that all purchases, requisitions, etc. have proper approvals and all orders are place and received in accordance with Virgin Hotels’ policies and procedures.
• Ensure compliance with federal, state, and local food and beverage storage laws, regulations and codes.
• Oversee and assist in unloading, receiving, sorting, stocking, securing, and distributing goods.
• Participate in the inventory process (monthly, quarterly, and annually).
• Secure competitive bids and maintain appropriate supporting documentation.
• Ensure inventory pricing reflects most current information.
• Review banquet event orders and consult with appropriate management for special requirements.
• Assist with financial reports in accordance with Virgin Hotels’ requirements meeting various due dates and deadlines.
• Track all price changes
• Keep supervisor aware of any unusual occurrences and significant deviations from standards, policies and procedures.
• Attend meetings/trainings as required by management.
• Report to designated shift in assigned attire on time (if applicable)
• Flexibility to work different shifts, including on the weekends, holidays and nights
• Perform other duties as may be requested by management.

What qualities are we looking for?

You got skills? If youare able toperform the following, then you have come to the right place…

• Ability to work a shift other than a day shift, such as pm or swing shift
• Ability to work on weekends and holidays
• Stand for periods of 8-10 hours
• Very heavy work, exerting in excess of 100 pounds of force occasionally and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to lift, carry, push, pull or otherwise move objects.
• Must be able to convey information and ideas clearly.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must routinely meet deadlines.
• Must be able to multi task.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
• Must have the ability to assimilate complex information, data, etc., from disparate sources and consider, adjust or modify to meet the constraints of the particular need.
• Must be effective at listening to, understanding, and clarifying the concerns and issues raised by guests and teammates.
• Must be able to work with and understand financial information and data, and basic arithmetic functions.

Background must-have:

• Current, legal and unrestricted ability to work in the USA
• Preferred: 1-2 years’ experience in a full-service hospitality establishment