Purchasing and Inventory Specialist

Quotient Sciences; Miami (FL); On-site; USD 48,000 - 70,000; Full time

Job summary

Quotient Sciences is seeking an Inventory Coordinator to manage the Miami site inventory, process POs, receive goods, and distribute supplies for Clinical and Facilities teams. You will ensure stock availability, maintain systems, and support procurement activities in a fast-paced environment.

The role requires strong organizational skills, attention to detail, and the ability to adhere to safety and quality guidelines as required by GCP standards.

Qualifications

• Associate degree or equivalent work experience.
• Computer literate with proficiency in Windows environments.
• Excellent communication skills (verbal and written).
• Previous experience in a related role is preferred.

Responsibilities

• Receive, inventory, and stock incoming goods and verify against POs.
• Place and track purchase orders to ensure timely delivery.
• Maintain inventory system accuracy and stock levels across departments.
• Coordinate with Clinical and Facilities teams on supplies and equipment.
• Liaise with Finance on invoicing and payment requests.

Skills

Excellent communication skills

Windows proficiency

Education

Associate Degree

Job description

The Role

• Responsible for controlling the Inventory area, processing all purchase orders for the clinical and facilities departments.
• Responsible for ordering, receiving, distributing supplies around the Miami site, Screening Location, maintaining the inventory system, sourcing and ordering goods on behalf of the Clinical and Facilities teams
• To comply & adhere to GCP guidelines and regulations as required of this role

Main Tasks and Responsibilities

• Receipt, inventory and stocking of incoming goods, confirming condition upon receipt, and cross checking against purchase order (PO)
• Order stock items and ensure stock items are kept above a minimum quantity, forecast usage to ensure items are never depleted and are always available to departments on demand
• Carry out stock checks in conjunction with Clinical Scheduling Manager and Facilities Manager as required, reviewing stock levels and identifying changes on demand
• Investigate and rectify invoice queries as required by Finance department
• Track outstanding orders with suppliers and feedback as appropriate to end users
• Source and purchase supplies for facilities and clinical operations (including study specific supplies)
• Ensuring all orders are placed and goods received in sufficient time to meet the operational demands of the business
• Processing of purchase orders placed through the Focalpoint system (includes checking and amending order details, consolidating orders where possible, placing and chasing orders with suppliers, liaising with end users)
• Assisting with Focalpoint induction and refresher training to employees, as required
• Preparing and submitting payment requests and providing reports to Finance, as required
• Assisting with the preparation of purchasing metrics, as required
• Carrying out regular price benchmarking assessments and negotiate prices with suppliers, as required
• Meet with primary customers on a quarterly basis to ensure service levels are being met
• Provide cover for staff scheduling, participating in weekend rotation
• Provide cover for Research Volunteer Liaison (Activities Coordinator), as needed, to monitor volunteer reception area, prepare for admissions and outpatient visits, assisting with discharge of volunteers
• Provide general assistance to the Clinical Scheduling Manager as necessary

Job Demands

The job may involve the following:

• Very high concentration of work
• Strict and tight deadlines
• Having to juggle a range of tasks/issues simultaneously
• Working in a hazardous environment with high requirement to follow safety procedures
• Working outside normal working hours
• Needing to respond to client demands

The Candidate

• Associate Degree, or equivalent work experience
• Computer literate with proficiency in Windows environment
• Excellent communication skills
• Previous experience in a related role