Purchasing and Contracts Section Manager

City of Las Vegas; Las Vegas (NV); Presencial; USD 97.000 - 126.000; Jornada completa

Descripción de la vacante

The City of Las Vegas is seeking a Purchasing and Contracts Section Manager in the Finance Department. This role leads the division, supervising Contracts Specialists, Senior Buyers, and Buyers to ensure compliant, cost-effective procurement across construction and goods/services.

The ideal candidate will guide bid specifications, oversee competitive solicitations, and negotiate contracts while applying Nevada laws and city policies. Salary ranges from $97,284 to $126,469 annually.

Formación

• Four years of increasingly responsible experience in purchasing or contract administration, preferably in a government agency, including one year of administrative, lead or supervisory responsibility.
• Bachelor's degree with major in purchasing, procurement and contracts or related field; substitution rules may apply.

Responsabilidades

• Manage staff within Purchasing and Contracts, including hiring, discipline, training and performance evaluation.
• Review solicitations, contracts, modifications, and POs for compliance with NRS, city policies and federal requirements for construction and services projects.
• Provide training on purchasing policies and applicable statutes; resolve complex issues in procurement and contracts.
• Prepare procurement reports and present metrics to senior management.

Conocimientos

Leadership

Supervising teams

Contract negotiation

Bid specifications review

Compliance review

Procurement process knowledge

Communication/public speaking

Data analysis

Team training

Oracle procurement software

Educación

Bachelor's degree in purchasing/procurement/business/public administration or related

Education–experience substitution (1.5 years exp = 1 year of education)

Herramientas

Oracle procurement software

Descripción del empleo

Career Opportunity

The city of Las Vegas invites applications for Purchasing and Contracts Section Manager for the Finance Department. This position performs advanced purchasing and contracts work and manages and coordinates the duties and responsibilities of the designated work unit within the Purchasing and Contracts Division performed by Contracts Specialists, Senior Buyers, and Buyers.

Ideal Candidate

The ideal candidate is a detail-oriented leader skilled in supervising teams, reviewing work for compliance, and managing complex purchasing and contract processes. They excel at reviewing bid specifications, overseeing competitive solicitations, and negotiating contracts that deliver quality, value, and timely project completion. Strong expertise in Nevada Revised Statutes 338- Public Works or other demonstrated public agency construction process knowledge is preferred.

Annual Salary

$97,284-$126,469 (Minimum-Midpoint)

Supervision Received and Exercised

Receives direction from the Purchasing & Contracts Manager or higher-level management.

Exercises direct supervision over professional and technical staff, including selecting new employees, monitoring and formally evaluating employee performance, and participating in the discipline and termination of employees.

Selection Process

The selection process will include a review of all applications to identify the most qualified candidates, who will be invited to participate in a hiring interview. Any individual offered employment must successfully complete a pre-employment drug test and all required background checks for the position.

Essential Functions

1. Manage staff within the Purchasing and Contracts section to include, hiring, discipline, training and cross-training, overseeing work and establishing and evaluating appropriate performance standards in accordance with departmental objectives.
2. Performs quality assurance to include review of solicitations, contracts, modifications, extensions, renewals, Competitive Bidding Exceptions (CBE), Purchase Orders, and City Council agenda items for accuracy, compliance with Nevada Revised Statutes (NRS), City Resolutions, Ordinances, Purchasing Policies and Procedures and Federal requirements for construction and goods and services projects.
3. Ensures team is well trained in procurement processes and best practices to include knowledge of Nevada Revised Statue (NRS).
4. Provides essential support to City departments in project planning, solicitation development, education and interpretation of purchasing policies and applicable Nevada Revised Statutes (NRS) and/or Federal regulations. Resolve complex issues related to NRS interpretation, procurement processes and procedures and contracts which require in-depth knowledge of these areas, as well as City and Federal policies governing construction, goods and services projects. Identify opportunities for cost savings and efficiency within the procurement process.
5. Provides support to the Purchasing & Contracts Manager by assisting with day-to-day operations, ensuring smooth workflow and efficient management of processes. Utilize Oracle procurement software and systems reports to identify, evaluate, research and analyze complex issues to develop logical solutions, efficient procedures relevant to the assigned area by streamlining operations and improving data accuracy. Assist in the development and implementation of purchasing policies and procedures. Prepare and present procurement reports to senior management, highlighting performance metrics and opportunities for improvement.
6. Manages the division’s Inclusion and Belonging efforts by continually working with the team and City departments to better support contracting with small, local, and diverse business. Participate in the Inclusion and Belonging Committee. Review, revise and create new processes and procedures to support supplier diversity, and remove barriers to small, local and diverse businesses. Be a community advocate by attending supplier events and creating connections for suppliers to do business with the City. Requires ability to be able to speak publicly representing the City with confidence and sensitivity to supplier community needs and how the City can best support them.
7. Interprets, applies, and provides consultation and training to department representatives to assist in contract or solicitation development and project planning, and to ensure understanding of applicable federal, state and local laws, statutes, procedures and programs or other regulatory requirements as well as City’s policies and purchasing best practices.
8. Develops and recommends language for use in solicitations and contracts to improve the quality of documents produced by the division and reduce risk of protest and liability to the city.
9. Assists the division manager in drafting, tracking and implementing state legislation affecting the operations of the division. Reviews bill drafts, attends committee meetings, as needed, meets with lobbyists, as directed to ensure that its impact on the procurement process is efficient, cost-effective, and compliant.
10. Reviews, consults, collaborates and participates in solicitations, contracts, agenda submittals, and related documents prepared by staff to ensure sound technical approach and accuracy, value-maximizing strategy, and compliance with applicable policies, procedures, grants, federal regulations, statutes or other regulatory requirements.
11. Participates in contract administration, including but not limited to post-award audits, labor complaints, resolution of contractor insurance issues, mediation of contractor performance issues, and contract closeout.
12. Develops and implements division procedures and contracts, solicitations, and procedural document templates. Provide assistance to division staff and department representatives to resolve questions on the use and applicability of Purchasing procedures and documents.
13. Reviews payroll, timecards, and leave slips for assigned staff. Sets annual performance goals, conducts annual evaluations, and provides feedback to assigned team members.

Marginal Functions

1. Attends and participates in professional group meetings such as quarterly Nevada Public Procurement Study Commission (NPPSC) and Regional Business Development Advisory Council (RBDAC) meetings; stay abreast of new trends and innovations in the applicable field to make informed procurement decisions.
2. Evaluates and proposes integration strategies for Purchasing & Contracts operations. Represents Purchasing & Contracts at city or committee meetings.
3. Prepares pertinent correspondence.
4. Performs related duties and responsibilities; and participate in special projects.

Experience and Education Requirements

Experience

Four years of increasingly responsible experience in purchasing or contract administration, preferably in a government agency, including one year of administrative, lead or supervisory responsibility.

Education

Bachelor's degree from an accredited college or university with major course work in purchasing, procurement and contracts or business or public administration or a related field.

May substitute a combination of equivalent education and related experience. The city assesses 1.5 years of full-time experience as equivalent to one year of education.

Knowledge of

Operational characteristics, services and activities of an information systems or purchasing and contracts program, depending on assignment.

Management skills to analyze programs, policies and operational needs.

Principles and practices of program development and administration.

Advanced principles and operating procedures of computer systems and related equipment, or an automated purchasing software package, depending on assignment.

Advanced principles of quality assurance and management.

Programming system development life cycle principles.

Principles and procedures of computer programming and planning, or advanced principles and procedures of purchasing, depending on assignment.

Principles and techniques of formal supervision, training and performance evaluation.

Pertinent federal, state and local laws, codes and regulations.

Ability to

Give direction to staff.

Develop, maintain and administer objectives, guidelines and procedures.

Identify, evaluate, research and analyze complex problems and develop logical solutions and efficient procedures related to area of assignment.

Prepare clear and concise administrative and financial reports.

Analyze complex problems, identify alternative solutions, project consequences of proposed actions, recommend best solution and implement approved solution in support of goals.

Research, analyze, evaluate and recommend new service delivery methods and techniques.

Exercise initiative and independent judgment within established guidelines.

Train and assist staff in the operating policies and procedures of the assigned program.

Stay abreast of legislative developments affecting the operation of the program.

Maintain concise, accurate and organized records.

Interpret, apply and explain federal, state and local policies, laws and regulations.

Interpret, apply and explain city policies, procedures and programs.

Evaluate work performance against established criteria.

Communicate clearly and concisely, both orally and in writing.

Understand department needs, offer solutions, and make recommendations within the requirements of the law.

Deliver legal, accurate, timely information, and support.

Establish and maintain effective working relationships with those contacted in the course of work.

Know, influence and understand a department culture of collaboration, communication and support of the team and the Purchasing & Contracts Manager.

Requires the ability to be a visionary and creative in finding ways to promote, support and provide opportunities for small, local and diverse businesses.

Competencies

In addition to Core Workforce Competencies:

Supervisor Competencies

Professionalism - Models core values by being honest, respectful and positive; continuously demonstrates the core values of the city; supervisory actions are collaborative whenever possible and intended to grow the city’s capacity at an individual, unit, division and/or department level.

Managing Performance - Takes responsibility for own and assigned employees’ performance, by setting clear goals and expectations, tracking progress against the goals, ensuring regular feedback, and addressing performance problems and issues promptly.

Decisiveness - Willingness to make difficult decisions in a timely manner.

Developing and Empowering Others - Willingness to delegate responsibility; coaching assigned employee to develop their capabilities.

Facilitating Partnerships - Builds community and partnerships both inside and outside the organization.

Forward Thinking - Anticipating the consequences of situations and decisions; taking appropriate action to be prepared for possible changes.

Providing Support - Provides the tools and creates a supportive environment that allows others to successfully complete their work.