PURCHASING AGENT III - 60036204

State of Florida; Tallahassee (FL); On-site; USD 35,000 - 43,000; Full time

Job summary

The State of Florida, Department of Children and Families, seeks a PURCHASING AGENT III in Tallahassee, FL. The role focuses on reviewing and approving requisitions, ensuring compliance with policies and contracts, and providing procurement guidance to staff.

This is a full-time on-site position within the Purchasing Management office. Minimum qualifications include a high school diploma and one year of administrative experience; an associate degree is preferred.

Qualifications

• High school diploma or equivalent is required.
• One year of administrative or clerical experience is required.
• Preference for an associate's degree or higher.

Responsibilities

• Review and approve requisitions through MFMP for purchasing.
• Ensure purchases comply with contracts and policies before processing.
• Furnish internal customers with price information for supplies and services.
• Assist staff in determining procurement methods, sources and specifications.
• Maintain possession of PCard and clear charges within 3 days.

Skills

Effective communication

Administrative principles

Data interpretation

Independent work

Documentation

Education

High school diploma or equivalent

Associate degree preferred

Tools

MyFloridaMarketPlace (MFMP)

PCard management

Job description

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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:881118

Agency: Children and Families

Working Title: PURCHASING AGENT III - 60036204

This position is a PurchasingAgent IIIPosition under the Contracted Client Servicesofficelocatedin Tallahassee, Floridafor the Department of Children and Families.

Salary for position: $39,000.00 yearly

ABOUT THE DEPARTMENT OF DEPARTMENT OF CHILDREN AND FAMILIES (DCF)

The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency. Ch.20.19 F.S.

PURCHASING MANAGEMENT

The Bureau of Purchasing Management provides product/service information, and coordinates vendor assistance with Department personnel. Purchasing requests are also reviewed to oversee that purchasing procurement practices are efficient and cost effective and provide the best value to the State.

New employees of the Department of Children and Families willbe requiredto passa National FBI Background check.

New employees of the Department of Children and Familiesare required toparticipatein a direct deposit/electronic transfer program.

The Department of Children and Families ispaid foron a bi-weekly basis.

As a CANDIDATE, you maybe requiredto provide documentation (i.e.High School Diploma or Equivalency, College Transcripts, ETC.) to verify meeting these Minimum Qualifications.

SELECTED CANDIDATE WILL:

• Review and approve requisitions through MyFloridaMarketPlace(MFMP) for the purchase of goods and services.
• Ensure purchases are complete, accurate and in compliance with policies, rules, regulations and available contracts prior to processing.
• Research and furnish internal customers with information concerning prices for needed supplies and services.
• Provide assistance to staff to determine correct procurement methods, sources and specifications.
• Maintain possession of PCard and clear all charges within 3 days.

ABILITY TO:

• Maintain effective working relations with others.
• Determine work priorities and ensure proper completion of work assignments.
• Work independently and be self-motivated.
• Communicate effectively both orally and in writing.
• Verify data for accuracy and completeness.

DUTIES AND RESPONSIBILITIES:

This position effectively processes procurement transactions and coordinates activities to meet business needs of the Department, through purchasing strategies, policies and procedures. Responsibilities include demonstrating accuracy and thoroughness by interpreting and approving purchase transactions for proper coding, contract utilization, cost comparison, support justification, special routing requirements and available market resources. Incumbent will promote improvement, efficiency, and effectiveness of procurement activities by providing guidance on procurement rule, policy, and procedure to customers. Incumbent will maintain and review computerized or manual records of items purchased in a concise, descriptive, cohesive, and well written manner.

MINIMUM REQUIREMENTS:

• High school diploma or equivalent; and
• One (1) year of administrative or clerical experience in a professional setting.

Preference will be given to applicants with advanced knowledge of creating excel spreadsheets and an associate's degree or higher from an accredited college or university.

We hire only U.S. citizens and lawfully authorized alien workers.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of the principles and techniques of effective communication.

Knowledge of administrative principles and practices.

Knowledge of the methods of data collection.

Ability to evaluate and analyze data relating to grants project activities.

Ability to understand and apply applicable rules, regulations, policies, and procedures relating to contracted project activities.

Ability to develop and organize data into logical format for presentation in reports, proposals and other written documents.

Ability to utilize problem-solving techniques.

Ability to work independently.

Ability to plan, organize and coordinate work assignments.

Ability to communicate effectively.

Ability to establish and maintain effective working relationships with others.

Ability to evaluate and analyze data relating to the preparation of contracts and grants.

Ability to organize and prepare written data into logical and correct format.

Ability to maintain files.

Ability to prepare correspondence.

SPECIAL REMINDERS:

The State of Florida and The Department of Children and Families participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location:

• TALLAHASSEE, FL, US, 32303
• ALACHUA, FL, US, 32315

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.