Purchasing Agent

U.S. Department of Veterans Affairs; Buffalo (NY); On-site; USD 47,000 - 62,000; Full time

Job summary

U.S. Department of Veterans Affairs in Buffalo, NY seeks a Purchasing Agent to support Prosthetic & Sensory Aids Service.

This clinical procurement role handles direct purchases of prosthetic and durable medical equipment for Veterans and coordinates with clinics across VISN 2. You will perform complex purchasing in accordance with FAR/VAAR, upload documents to the Electronic Contract Management System, verify UEI/SAM status, and serve as a liaison with vendors and care teams.

Qualifications

• Experience with medical supply purchasing and inventory management.
• Knowledge of FAR/VAAR policies and healthcare procurement.
• Ability to liaise with clinical teams and Veterans in a compassionate manner.

Responsibilities

• Purchases and inventories medical supplies for prosthetics and related services.
• Coordinates procurement following FAR/VAAR and uploads documents to eCMS/FORCE.
• Ensures UEI and SAM registrations are valid and in good standing.
• Serves as point of contact for external inventory needs and vendor coordination.
• Directly supports veteran care and works with clinical providers and families.

Skills

Procurement

Inventory management

Vendor coordination

Clinical liaison

Tools

eCMS/FORCE

SAM/UEI compliance

Job description

• Department: Department of Veterans Affairs

The incumbent assigned to this position description serves as a member of Prosthetic & Sensory Aids Service (PSAS) within the Prosthetic Service Line that is within Legacy VISN 2 NY/NJ. Incumbents may be assigned to work in any medical center, health care system, or associated Community Based Outpatient Clinic that is associated with Legacy VISN 2.

Key Responsibilities

Duties: PSAS has coordination responsibility of the Amputee Clinic, Rehabilitation Brace Clinic, SCI Brace Clinic, Wheelchair Evaluation Clinic, Diabetic Foot Clinic, Major Medical Equipment Committee, Specialty Bed Clinic, Prosthetics and Orthotics, and Home Respiratory Care Team Committee.

Additionally, the scope of the incumbent's duties falls to all Community Based Outpatient Clinics (CBOCs) throughout the Network and specialized clinical referrals- and all outside VA transfers from other facilities to VAMC from outside VISN.

Performs direct medical supply Purchasing and Inventory Management support to the administrative and clinical services of the VA to initiate the obligation for all related requirements necessary to provide prosthetic and sensory aids services, to include durable medical equipment and supplies directly to Veterans. This is a direct patient care position, and the incumbent must work directly with the Veteran, his/her family, surgeon, or clinical provider.

Initiates procurement of all outpatient medical requirements to include; direct individual purchases to the Veteran, stock purchases for immediate availability, all medical surgical implants used during surgery, and/or rental requirements associated with continual outpatient medical equipment and supplies.

Complex Purchasing Performs technical level purchasing adhering to the FAR, VAAR, VHA, and Prosthetics Directives and Handbooks, VISN policy and station memorandums to acquire Veteran specific medical equipment, supplies and services based on a medical provider's clinical assessment and evaluation of the Veteran's medical condition.

Functions include but not limited to: rentals to meet the outpatient medical needs of the services, all outpatient durable medical equipment and supplies, rehabilitation equipment, mobility and daily living aids, neuro-sensory, home oxygen, inpatient surgical implants, and supplies.

Obtains all necessary procurement information to successfully submit Acquisition Plans and Procurement Packages for stock and Veteran specific needs to the Network Contracting Office and uploads quotes, bids, invoices, consults, and other important documents to the Electronic Contract Management System (eCMS/FORCE).

Unique Entity Identifier number (UEI) information and ensures each vendor is in the System for Award Management (SAM) and in good standing to do business with the government. Incumbent provides Veteran care and support services to an adult population and serves as the point of contact for external customer service inventory needs and support.

The incumbent routinely reviews for discrepancies or loopholes in lengthy specifications or statements of work that are very detailed, or otherwise difficult to understand. Rental support requires necessary care coordination follow up initiation from PSAS to requestor for additional days of rental and/or discontinued services from the VA to the Vendor.

Coordinates with appropriate vendor for device retrieval and reconciliation of acquisition days to ensure daily fund rental fiscal accountability. Work Schedule: Monday-Friday 8:00am- 4:30pm Position Description/PD#: Purchasing Agent/PD11747A

Requirements & Education

There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $47484 – $61729/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-10-30.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.

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Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-10-25 · Not affiliated with or endorsed by OPM or USAJOBS.gov