Purchasing Administrator (On-Site)

EMCOR Group; Sunnyvale (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Morley Moss is seeking a Procurement Specialist in Sunnyvale, TX. The role supports purchasing and administrative tasks for an electrical contractor, requiring 3–5 years in procurement/administration and strong analytical, multi-tasking, and relationship management abilities.

The successful candidate will work closely with the Procurement Director, prepare purchase orders, verify invoices, maintain files, and ensure compliance with company policies. Excellent proficiency in MS Office is expected.

Qualifications

• 3 - 5 years in administrative/procurement roles.
• Bachelor's degree or current pursuit preferred.
• Familiarity with procurement in construction/contracting helpful.
• Able to follow regulations and maintain confidentiality.

Responsibilities

• Assist Procurement Director as gate keeper and contact with vendors.
• Prepare purchase orders and communicate with suppliers and departments.
• Compare invoices with orders to verify accuracy and resolve issues.
• Maintain purchasing files, price lists and reports.
• Collaborate with internal and external teams to support procurement goals.

Skills

Procurement

Administrative support

Vendor management

Microsoft Office

Analytical skills

Education

Bachelor's Degree

Pursuing preferred

Tools

Microsoft Excel

Outlook

Word

Job description

About Us

We construct, renovate, and install nearly every electrical system component related to data center construction, facilities maintenance, electrical systems upgrades, and virtually anything else required to keep facilities running on the cutting edge of efficiency and technology.

Job Summary

Morley Moss is currently looking for aProcurement Specialist in Sunnyvale, TX.

Ideal candidate would have 3-5 years of experience in an administrative purchasing/procurement capacity for an electrical contractor.

The Purchasing Administrator position is a critical role for the company. The ideal candidate will be responsible for assisting with purchasing and administrative related tasks. The ideal candidate must have strong analytical thinking skills, an excellent ability to multi-task, and the ability to manage relationships with internal and external entities.

Essential Duties & Responsibilities

• Assist with Procurement Director's workload, act as a gate keeper and internal/external contact.


• Perform buying duties when necessary.


• Prepare purchase orders and send copies to suppliers and to departments originating requests.


• Compare suppliers' bills with bids and purchase orders to verify accuracy.


• Prepare, maintain, and review purchasing files, reports and price lists.


• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.


• Communicate with vendors on behalf of Procurement Director as needed.


• Build in new item codes into payroll database.


• Match packing slips to invoices before passing them on to A/P.


• Resolve invoice, statement, and payment issues.


• Take inventory of office supplies order, sort and distribute as needed.


• Collaborate effectively and professionally with both external (i.e. vendors) and internal (i.e. A/P) departments.


• Ability to think analytically and represent Procurement Director in his or her absence or emergency situations.


• Prepare reports by collecting and analyzing information.


• Maintain confidentiality of operations department and company information.


• Comply with I.S.O. 9000:2015 operations work instructions, contracts, safety program, and Company established policies and procedures.


• Escalate critical and/or sensitive issues to the Procurement Director with recommendation for resolution.


• Perform additional assignments as required by the operating needs of the company or as directed by executives.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

• 3 - 5 years working in an administrative / procurement capacity.


• Bachelor's Degree or currently pursuing preferred. Comparable relevant work experience also acceptable.


• Working knowledge of procurement, construction industry, and operations management is a plus.


• Working knowledge of federal, state, and city regulations and guidelines.

PREFERRED SKILLS and ABILITIES

• Excellent organization, communication, and interpersonal skills


• Business writing and reporting skills


• Strategic, analytical, and multi-tasking skills


• Time management skills - ability to meet frequent deadlines


• Basic clerical skills, including but not limited to typing, faxing, scanning, calendar management, handling mailings, etc.


• Attention to detail

COMPUTER SKILLS

• Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel).


• Working knowledge of purchasing, project and financial software.

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.


• Must have the ability to make sound decisions and produce accurate and timely results in mind.


• Must prioritize and organize work in a fast-paced multi-task environment.


• Must monitor and analyze data and solve problems on a tactical and strategic level.


• Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.


• Must demonstrate commitment to company values.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee is regularly required to commute to field locations. The employee must have the ability to navigate around job site locations.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud.

Benefits

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

#morley #LI-SJ1 #LI-onsite

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

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