Purchasing Admin/Assistant

Gulfstream Strategic Placements; San Jose (CA); On-site; USD 50,000 - 80,000; Full time

Job summary

Join a dynamic team in San Jose as a Purchasing Admin/Assistant, where you will play a crucial role in supporting procurement activities for HVAC and plumbing projects. This position offers a unique opportunity to enhance your skills in a thriving industry, ensuring timely and cost-effective procurement of materials. You'll collaborate closely with project teams and vendors, fostering strong relationships to drive project success. If you're detail-oriented and passionate about contributing to the success of commercial mechanical construction, this role is perfect for you.

Benefits

Medical Insurance

Vision Insurance

401(k)

Disability Insurance

Qualifications

• 2+ years in purchasing or admin role in mechanical construction.
• Strong organizational skills and ability to manage multiple tasks.

Responsibilities

• Assist in procurement for mechanical construction projects.
• Communicate with suppliers to manage deliveries and resolve issues.

Skills

Procurement Management

Communication Skills

Organizational Skills

Negotiation Skills

Education

Experience in Purchasing or Administrative Role

Tools

Procurement Software

Project Management Software

Job description

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Job Title: Purchasing Admin/Assistant

Location: San Jose, CA

Overview

We seek a detail-oriented Purchasing Admin/Assistant to support purchasing activities for HVAC, plumbing, and piping projects in the commercial mechanical construction industry. The role focuses on ensuring timely and cost-effective procurement of materials and equipment, supporting project teams, and maintaining strong vendor relationships.

Key Responsibilities

• Assist in identifying and fulfilling procurement needs for mechanical construction projects.
• Support vendor bidding, negotiations, and placing orders for materials and equipment.
• Track subcontract agreements and ensure contracts are finalized before the project starts.
• Maintain logs for equipment lead times and ensure timely deliveries.
• Communicate with suppliers to manage deliveries and resolve scheduling issues.
• Assist in resolving cost adjustments and back charges with vendors.

Qualifications

• Minimum of 2+ years of experience in a purchasing or administrative role within the commercial mechanical construction industry.
• Familiarity with procurement of HVAC, plumbing, and mechanical construction materials.
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
• Excellent communication skills to coordinate with project teams and vendors effectively.
• Experience using procurement and project management software is a plus.
• Proven track record of maintaining a local and stable work history in the commercial mechanical construction industry.

Preferred

• Demonstrated ability to assist in negotiating terms and contracts that lead to cost savings and efficiency improvements.
• Familiarity with building long-term relationships with suppliers, manufacturers, and distributors to enhance procurement outcomes.

This is an exciting opportunity to join a dynamic team in San Jose, where you will contribute to the smooth operation and success of commercial mechanical construction projects through expert procurement assistance. The role offers professional development opportunities within a thriving industry.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative, Purchasing, and Business Development

Industries

• HVAC and Refrigeration Equipment Manufacturing, Engineering Services, and Facilities Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

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