Purchase Order Specialist

Hoosier Fire Equipment, Inc,; Valparaiso (IN); On-site; USD 40,000 - 55,000; Full time

Job summary

Hoosier Fire Equipment, Inc is seeking a Full-Time Purchasing Specialist to manage procurement, inventory accuracy, and timely order processing across Indiana. This family-owned business covers the State of Indiana, selling and servicing fire equipment and emergency rescue vehicles.

The role emphasizes processing 50–200 orders per month, vendor communication, and data accuracy, with a focus on efficient purchasing operations and administrative support for the sales team.

Qualifications

• Minimum 2 years of experience in purchasing, customer service, or accounts payable.
• Proficient in MS Office including Excel, Outlook, QuickBooks Online.
• Experience with Fishbowl Inventory Program preferred.

Responsibilities

• Process customer sales orders accurately and timely.
• Create, verify, and send purchase orders to suppliers accurately and timely.
• Monitor order status and shipping dates to insure timely delivery of equipment.
• Maintain inventory control to prevent shortages or overstock.
• Provide administrative support for company sales representatives.
• Manage purchase order records and ensure data accuracy.
• Resolve discrepancies, fixing pricing errors, missing items, and damaged goods with vendors.
• Communicate effectively with vendors, sales staff, and customers.
• Perform data entry related to purchasing and inventory activities.

Skills

MS Office

Excel

Outlook

QuickBooks Online

Fishbowl Inventory

Attention to detail

Time management

Professional communication

Data entry

Purchasing

Tools

Fishbowl Inventory

Job description

Job Description

Job Description

Seeking Full-Time Purchasing Specialist.

We are a family owned business covering the State of Indiana. Selling and Servicing Fire Equipment and Emergency Rescue Vehicles. This position plays a crucial role in managing procurement processes to ensure smooth and efficient purchasing operations. This position handles a medium volume of sales orders, and purchase orders, typically between 50 and 200 orders per month, and focuses on maintaining inventory accuracy and timely order processing.

Responsibilities

• Process customer sales orders accurately and timely
• Create, verify, and send purchase orders to suppliers accurately and timely
• Monitor order status and shipping dates to insure timely delivery of equipment
• Maintain inventory control to prevent shortages or overstock
• Provide administrative support for company sales representatives
• Manage purchase order records and ensure data accuracy
• Resolve discrepancies, fixing pricing errors, missing items, and damaged good with vendors
• Communicate effectively with vendors, sales staff, and customers
• Perform data entry related to purchasing and inventory activities

Required Qualifications

• Minimum 2 years of experience in purchasing, customer service, accounts payable
• Proficient in MS office including Excel, Outlook, Quick Books Online
• Experience with Fishbowl Inventory Program Preferred
• Strong Attention to detail, time management, professional communication
• Ability to work quickly and efficiently

Company Description

Hoosier Fire Equipment, Inc is a family owned company covering the state of Indiana. Selling and servicing Firefighting Equipment and Emergency Rescue Vehicles