Purchase Card Business Manager, GS-1101-09

US Army Corps of Engineers; Fort Worth (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

US Army Corps of Engineers Fort Worth District seeks a Government Purchase Card (GPC) Coordinator to lead the Fort Worth GPC program, ensuring compliance and effective use of funds in accordance with Federal and DoD regulations. The role manages day-to-day operations, conducts training, and serves as the primary liaison with the servicing bank, DFAS, and contracting personnel.

Strong policy guidance and oversight are essential.

Tools

GPC-PCOLS System

Access Online (US Bank)

DFAS liaison

Job description

USACE Organization

Southwestern Division (SWD) - Fort Worth District

Announcement Type

Direct-Hire Authority (DHA)

Position Type

Permanent

USACE Organization

Southwestern Division (SWD) - Fort Worth District

Locations (City, State)

Fort Worth, TX

Position Overview/Duties

MAJOR DUTIES:1. Serves as the Government Purchase Card (GPC) Level IV Activity/Organization Program Coordinator (A/OPC) for Fort WorthDistrict. Incumbent has primary functional responsibility of the GPC program. The incumbent is designated to manage the day-to-day operations; implementing and administering the GPC program; establishing policy and guidance; conducting training and monitoring GPC use; and providing oversight and administration. Responsible for the program providing oversight of Billing Official (BO)/Cardholder (CH)/Alternate Billing Official (ABO) accounts that includes purchases at and/or below the micro purchase threshold for supplies, services, and construction, and up to $25,000 for purchases of supplies and services using existing contracts and basic purchase agreements established. Serves as the primary liaison between the Servicing Bank, the DFAS office, and the District to answer questions and resolve problems resulting from the use of GPC Credit Cards. Incumbent also serves as point of contact for resolving issues and disputes between cardholders, approving officials, and vendors. Incumbent provides technical direction and general contracting procedures regarding GPC regulations and policy on the use and expenditures of public funds under the credit card program. Coordinates with Center elements as well as other regional GPC Program Coordinators concerning the Government Purchase Card program guidance and policies to establish consistent practices. Through analysis of program policies and procedures,develops and submits for approval, new plans, upgraded policies and procedures, and formulates guidelines regarding the Credit Card Program locally and regionally. Provides policy interpretation to all program participants with assistance from Counsel when legal matters pertaining to procedures are appropriate. Prepares GPC status reports and briefings for higher authorities and other contracting personnel. Identifies unfavorable trends based on analysis of the GPC Program and implements approved corrective and preventive measures to improve performance and accountability. Incorporates Army, and regional policies and procedures into local training material, conducts and/or oversees GPC Program Purchase Card/Check training. Conducts surveillance of cardholder accounts/statements to ensure compliance with Public Law and policy.(25%)

• Evaluates cardholders and approving officials' performance during surveillance reviews, directs remedial training as necessary, briefs cardholders, approving officials, or others when necessary if problems exist. Prepares documentation and recommends removal of cardor other appropriate action if necessary. This involves providing scheduled and unscheduled (just in time) training to all cardholders.The GPC files must be audited/reviewed at least once a year, to include resident offices near home location. Responsible to cardholders are following purchase guidelines and have funding available.(25%)
• Updates information as required in GPC provider's system, currently Access Online with US Bank, to include: ordering GPC's;updating approving official and cardholder information; creating new master accounts; downloading all monthly GPC statements;changing monthly and single purchase limits. Utilizes US Bank Access Online reports and local database to manage GPC program and subject matter expert in the use of Purchase Card On-Line System (PCOLS), the DoD-wide operated system for the GPC.(25%)
• Coordinate and provide training locally as well as TDY to customers for GPC program as well as expanded authority training. Providein person training to Civilians and military of all grades, in person, via phone, VTC and/or WEBEX. Majority of training is in person training officials and card holders on FAR, DFAR’s and AFARS, Green Procurement, simplified acquisition procedures, expanded authority $25K card training, Army Purchase Card Program policies and procedures. Proper use of sole source and when it is and is not appropriate required sources of supply. Procedures for Servicing Banks, proper file documentation. Ensure ethics training is provided during the program training. (25%)

Performs other duties as assigned.

Other Conditions And Requirements

Factor 1. Knowledge Required by the Position Level 1-7 1250 Points Thorough or in-depth knowledge and understanding of the underlying principles, statutes, regulations and policies governing the Government Purchase Card (GPC) Program, in order to plan, implement and manage the program.Knowledge of Federal, DoD, Army and command contracting laws, regulations, principles, procedures, contracts, provisions and methods of contracting applicable to develop and implement GPC policies and procedures. Ability to interpret and clarify regulatory contractual materials.Knowledge of contractual quality surveillance and Government Purchase Card program procedures sufficient to determine which procedures are to be used for a given acquisition to adequately protect the government's interest. This includes understanding random sampling techniques and concepts related to statistical quality control.High degree of skill and expertise in educational techniques and training methodologies to develop, implement, and evaluate training programs.Ability to assess the training needs of the individual users, identifying and ensuring that course content, instructional methods, and course curriculum are consistent with training program objectives, revising the program as needed.Ability to utilize a variety of instructional technologies (e.g. audiovisual equipment and computer assisted instruction), training equipment (e.g. computer work station), and teaching methods (e.g. lecture and demonstration). Ability to use all available training resources efficiently in group and individual instruction.

Factor 2. Supervisory Controls Level 2-4 450 Points The supervisor determines the overall objectives and resources available. The employee and supervisor, in consultation, determine the deadlines, projects and work to be done. The employee plans and carries out assignments, such as determining the approach to betaken or methodology to be used. Works to identify problems, determines the depth of analysis required, evaluates alternatives, and develops recommended solutions to include identifying the need for local policy or process changes. The employee functionally reports to the Level III GPC coordinator at HQUSACE, and keeps the Chief of the Business Oversight Branch and Chief of Contracting Center advised on an informal basis of progress achieved or of controversies anticipated with any internal or external reviews. The employee regularly coordinates with higher level authorities independent of the supervisor, keeping them advised of interactions. Completed work is reviewed from overall standpoint in terms of feasibility, compatibility with other work or effectiveness in meeting requirements

• Factor 3. Guidelines Level 3-4 450 Points Guidelines include the Federal Acquisition Regulations (FAR), Department of Defense (DOD) Federal Acquisition Regulations (FAR)supplement, General Accounting Office (GAO) decisions, Contract Appeal Board decisions, DOD and Army directives and regulations, Office of Management and Budget/Office of Federal Procurement Policy Letters, Executive Orders, Federal Appropriation Acts, other legislation and statutes, local policies etc. These guidelines are stated in general terms and often require much research and interpretation. The employee exercises judgment to insure uniform application of guidelines, regulations and policies. The employee is technical authority in developing, interpreting, and applying GPC guidelines, policies, and regulations pertaining to all aspects of the purchase card program. Must convey interpretation into laymen's terms because of the relative lack of experience and information regarding use of the GPC by cardholders and billing officials
• Factor 4. Complexity Level 4-4 225 Points The employee is responsible for the review, analysis, and recommendation of contracting procedures or policy revisions covering the GPC Program. It is the responsibility of the employee to determine the extent of their influence upon other policies and procedures and whether such effects have an adverse impact on the overall regulatory and policy objectives of the program. Assignments involve planning and carrying out staff functions containing a variety of complexities. Decisions are based upon understanding and recognition of sound business management principles and practices, analysis of alternatives, adaptation or modification of procedures, or resolution of incomplete or conflicting data. The work requires making many decisions on a variety of issues, necessating the interpretation of a considerable amount of technical data and policy and regulatory information and the planning and coordination of activities in support of the acquisition mission.The work is complicated by the necessity for refining general objectives into precise policies, directives, and procedures that are applicable to the work being performed. The employee must analyze new policies to determine the extent of their influence upon other policies and procedures and whether such effects have an adverse impact on the overall regulatory and policy objectives of the GPC program.

Factor 5. Scope and Effect Level 5-4 225 Points The purpose of the work is to manage the implementation and operation of the Government - wide commercial purchase card program for use in making and/or paying for purchases of supplies, services, or construction. Appropriate management and oversight is critical to effect purchases in support of mission requirements with integrity and to ensure compliance with statutory acquisition and fiscal law requirements. The work also supports the organizations missions through effective award and administration of contracts to assure timely delivery of customer requirements, such as equipment and conducting oversight and compliance reviews. Payments, claims,contractual changes, and other administrative issues affect the business and financial posture of the contractor's company, the expenditure of Government funds, and the timely receipt of services or supplies.

Factor 6. Personal Contacts Level 6-3 60 PointsContacts include managers, contracting and technical representatives from private industry, top level management form other Federal agencies (Army Audit Agency, GAO, Army DoD Inspector General), program and project managers, legal counsel from Government and private industry, Contracting Officers, top level division and HQs level management in the fields of contracting, small business, and legal counsel. The contacts frequently occur in unstructured settings as well as informal phone calls or meetings scheduled at the request of one of the participants, or during moderately unstructured setting for the purposes of assuring compliance, resolving problems, or obtaining outside viewpoints. Also responsible for some planned briefings or presentations.

Factor 7. Purpose of Contacts Level 7-3 120 Points

Contacts are to develop acquisition strategy, define directions and objectives, resolve Government Purchase Card program issues,

provide guidance and information on Center contracting programs. Through contacts with higher level organizations the employee coordinates and assists the contracting division on the implementation of new acquisition policy and/or procedural changes related to the GPC program, and determines the potential impact of the changes at the operational contracting level. The employee contacts also clarify mission or objective related issues or those pertaining to acquisition strategy and to respond to information requests. Contacts are to maintain effective working relationships with customers and contractors, and to advise Center staff on decisions relating to procurement actions. Employee participation in task groups or meetings is to assure input and consistent interpretation and implementation of agency policies and regulations. Persons contacted are typically at a higher grade level and have diverse viewpoints, goals, or objectives, which requires the employee to achieve a common understanding of the issue and a satisfactory solution by convincing and arriving at compromise or developing suitable alternatives that satisfy all parties.

Factor 8. Physical Demands Level 8-1 5 Points

Work is primarily sedentary in nature, but stressful, as the employee is regularly required to perform under rigid time constraints.

Factor 9. Work Environment Level 9-1 5 Points

Work is performed in an office setting. Some travel is required for fact-finding, review, or to attend conferences, seminars, and meetings.

Equal Employment Opportunity (EEO) Policy

The United States government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor

To learn more, please visit the Office of Equal Opportunity (https://www.eeoc.gov/federal-sector/federal-employees-job-applicants).

Qualifications - Candidates will be evaluated in accordance with OPM General Schedule (GS) Qualification Standards or Federal Wage System (FWS) Qualifications and Job Elements

GS Standards: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/

Reasonable Accommodation

Reasonable accommodation is available to qualified employees with disabilities. You can request a reasonable accommodation at any time during the application process, hiring process or while on the job. Requests are evaluated on a case-by-case basis.